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AGENDA

Pre-Bid Meeting Innovative Family Planning Service Delivery for the Poor in Punjab Rahim Yar Khan. AGENDA. INTRODUCTION. Guiding Principles Novelty Cost-effectiveness Sustainability Measurability Scalability. Vision

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AGENDA

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  1. Pre-Bid MeetingInnovative Family Planning Service Delivery for the Poor in PunjabRahim Yar Khan PUNJAB POPULATION INNOVATION FUND - Pre-Bid Meeting (PPIF/BISP)

  2. AGENDA PUNJAB POPULATION INNOVATION FUND - Pre-Bid Meeting (PPIF/BISP)

  3. INTRODUCTION PUNJAB POPULATION INNOVATION FUND - Pre-Bid Meeting (PPIF/BISP)

  4. Guiding Principles Novelty Cost-effectiveness Sustainability Measurability Scalability Vision To incubate and scale up innovations to help achieve family planning goals. Mission To act as a catalyst for innovative, sustainable and scalable approaches to developing family planning services, especially targeting poor and underserved communities, contributing to the achievement of family planning goals. PUNJAB POPULATION INNOVATION FUND - Pre-Bid Meeting (PPIF/BISP)

  5. INNOVATION Innovation is multi-faceted; comes in many forms New Solutions and Redesigning Existing Solutions Actionable and Measurable Value for Money Leveraging Technology Inclusive Reaching Un-served Populations Sustainable and Scalable Effective Synergies and Collaborations PUNJAB POPULATION INNOVATION FUND - Pre-Bid Meeting (PPIF/BISP)

  6. SCALE: Two Pronged Approach Innovation to Scale Scaling up Best Practices PPIF Core Funding Subject to Availability of Additional Resources PUNJAB POPULATION INNOVATION FUND - Pre-Bid Meeting (PPIF/BISP)

  7. BACKGROUND(in light of latest Census 2017 & PDHS 2017-18 findings)Ms. Amna Akhsheed PUNJAB POPULATION INNOVATION FUND - Pre-Bid Meeting (PPIF/BISP)

  8. Underestimating Populations by7-8% TotalPopulation (Millions) Population GrowthRate (1998-2017) 207.8 197 2.40% Census2017 2.13% 2.12% 1.89% 110 103 Projected Actual Pakistan ProjectedActual Punjab ProjectedActual Pakistan Projected Actual Punjab Sources: World Bank and Punjab Development Statistics2016 PUNJAB POPULATION INNOVATION FUND - Pre-Bid Meeting (PPIF/BISP)

  9. FERTILITY TRENDS (Pakistan & Punjab) Important: With this rate of decline, it will take us 15-20 yrto reduce the fertility by one child in Punjab PUNJAB POPULATION INNOVATION FUND - Pre-Bid Meeting (PPIF/BISP)

  10. PATTERN BY BACKGROUND CHARACTERISTICS Fertility by Education Fertility by Wealth Important: The largest difference in the TFR is observed by wealth. Women in the lowest wealth quintile have 2.1 more births than women in the highest wealth quintile. Same trend goes for Contraception. PUNJAB POPULATION INNOVATION FUND - Pre-Bid Meeting (PPIF/BISP)

  11. FAMILY PLANNING TREND IN CONTRACEPTIVE PREVELANCE RATE • Modern contraceptive use by currently married women has stagnated over the last 5 years. • The Long Acting Reversible Contraception has also decreased over the last 5 Years. • Whereas, the unmet need has reduced from 17.8% in 2012-13 PDHS to 16% in 2017-18 PDHS PUNJAB POPULATION INNOVATION FUND - Pre-Bid Meeting (PPIF/BISP)

  12. INTRODUCTION TO THE INVITATION TO BIDMs. Amna Akhsheed PUNJAB POPULATION INNOVATION FUND - Pre-Bid Meeting (PPIF/BISP)

  13. Program Partners • Selection of Implementation Partner • Voucher distribution and referral mechanisms • Develop a selection criteria for service providers • Contraceptive Management • Demand Generation, branding and advertisement • Monitoring & Quality Assurance • Coordination with relevant departments • Resource mobilization for scale-up • Provide data of beneficiaries and BISP Beneficiary Committees (BBC) in RY Khan • Provide support through their MIS unit to develop the mobile application • Provide BISP auditorium and other halls for approved promotional activities when required. • Conduct advocacy in consultation with PPIF, through BISP beneficiary committees (BBCs) • Baseline and Endline survey • Develop mobile application for data validation in consultation with BISP • Provide training to private providers on the use of mobile application • Measuring impact and cost-effectiveness and developing a case for scale up PUNJAB POPULATION INNOVATION FUND - Pre-Bid Meeting (PPIF/BISP)

  14. Innovative Model for FP Service Delivery for the Poor in Punjab(Rahim Yar Khan) • Services Included • Free voucher for FP services, follow-ups and transportation Quality Assured Network of 60 Private Providers BISP Beneficiary (MWRA) Referral Established with Public Providers Community Mobilization • Beneficiaries ServedVoucher: 20,000 MWRAsDirect: 80,000 Use of Mobile App by Service Provider for Voucher Verification BISP Mother Ambassadors, Social Mobilizers and LHWs • Duration: 18 Months Payment will be made upon verification to Service Provider as well as BISP beneficiary through e-paisa tool like easy paisa, jazz cash PUNJAB POPULATION INNOVATION FUND - Pre-Bid Meeting (PPIF/BISP)

  15. The Intervention • Hiring and Orientation of Project staff • Demand Generation • Capacity Building of Social Mobilizers and BISP Mother Ambassadors • Conduct Awareness Raising Community Sessions and Household Visits • Service Delivery • Mapping and Assessment of Private Health Providers/Facilities • Develop Quality Assured Network of Private Health Service Providers • Develop a Referral Mechanism for Expanded Method Mix (Public & Private) • Provision of Family Planning Commodities to Service Providers • Periodic Quality Assurance Assessment • Development of a Management Information System • Supportive Supervision of Mobile Application for Voucher Management used by the service providers • Performance Management systems will need to be develop for all project stakeholders PUNJAB POPULATION INNOVATION FUND - Pre-Bid Meeting (PPIF/BISP)

  16. Expected Outcomes • Increase in uptake of modern contraceptive methods due to increased access, improved quality and free FP service provision • Decrease in discontinuation of contraceptive use due to better information and counseling. • Increased acceptability and awareness of family planning due to diffusion of information. PUNJAB POPULATION INNOVATION FUND - Pre-Bid Meeting (PPIF/BISP)

  17. FAQs: Program Related PUNJAB POPULATION INNOVATION FUND - Pre-Bid Meeting (PPIF/BISP)

  18. COMMUNICATION GUIDELINESDissemination and Utilization of KnowledgeMs. Sadia Malik PUNJAB POPULATION INNOVATION FUND - Pre-Bid Meeting (PPIF/BISP)

  19. https://ppif.org.pk/ https://ppif.org.pk/call-for-quotation3/ PUNJAB POPULATION INNOVATION FUND - Pre-Bid Meeting (PPIF/BISP)

  20. Outreach Plan (example) PUNJAB POPULATION INNOVATION FUND - Pre-Bid Meeting (PPIF/BISP)

  21. PUNJAB POPULATION INNOVATION FUND - Pre-Bid Meeting (PPIF/BISP)

  22. MONITORING & EVALUATION GUIDELINESMr. Imran Ahmad PUNJAB POPULATION INNOVATION FUND - Pre-Bid Meeting (PPIF/BISP)

  23. M&E Guidelines Key Considerations All the information required in RFP be duly completed in a logical and clear manner. Clear relationship between activities, output and outcome be proposed in LFA document. All information given should be reference from authentic sources. Clear role and responsibilities be defined in M&E plan along with proposed M&E mechanism. Given targets and activities should be measurable and verifiable with explicitly spelled means of verification. Targets given be linked with corresponding indicators and have a direct link with M&E Plan. Reporting mechanism based on data reporting and validation mechanism be provided in the given sections and avoid unnecessary duplication. Standard and authentic definitions of outcomes/indicators of interest be provided e.g. Family Planning New Users, MWRA and CYP etc. • Key learning Agenda of the project • Beneficiaries • Indicators of the project success • Scalability PUNJAB POPULATION INNOVATION FUND - Pre-Bid Meeting (PPIF/BISP)

  24. Logical Framework Matrix (example) PUNJAB POPULATION INNOVATION FUND - Pre-Bid Meeting (PPIF/BISP)

  25. Implementation Plan (example) PUNJAB POPULATION INNOVATION FUND - Pre-Bid Meeting (PPIF/BISP)

  26. M&E Plan (example) PUNJAB POPULATION INNOVATION FUND - Pre-Bid Meeting (PPIF/BISP)

  27. FINANCIAL GUIDELINESMr. Abdul Qayyum PUNJAB POPULATION INNOVATION FUND - Pre-Bid Meeting (PPIF/BISP)

  28. ANNEX B.1 – BUDGET PUNJAB POPULATION INNOVATION FUND - Pre-Bid Meeting (PPIF/BISP)

  29. PUNJAB POPULATION INNOVATION FUND - Pre-Bid Meeting (PPIF/BISP)

  30. CONSIDERATIONS FOR BUDGET DEVELOPMENT Cost Effectiveness, efficiency, economy Key partnerships Cost per CYP with detailed working Assumptions & Risk factors Cost per MWRA with detailed working Cost Structure (including product cost, management & administration) Cost per new user with detailed working PUNJAB POPULATION INNOVATION FUND - Pre-Bid Meeting (PPIF/BISP)

  31. OTHER INFORMATION • Party A will disburse Funds to Party B at quarterly intervals against verifiable and agreed milestones / deliverables as laid down in the milestone schedule of the Contract. • If for any reason during the duration of the Contract, Party B becomes aware that re-appropriation of funds (within contract) might become necessary and re-appropriation will be incorporated from Operational budget to operational budget, Capital budget to Capital and Programme budget to Programme budget, it shall obtain the written consent of Party A, in writing, prior to any such re-appropriation. Party B shall not receive any payment(s) from any other party for activities carried out under this Contract. • Each milestone invoice raised by Party B shall be duly verified and stamped by an authorized representative of Party B and shall also be duly verified by Party B’s Internal auditor before submission to Party A. • All payments will be considered according to the partner’s approved HR / Financial / Procurement policies. Further all invoices will be considered for payment on the basis of costed work plan associated with the milestone activities. PUNJAB POPULATION INNOVATION FUND - Pre-Bid Meeting (PPIF/BISP)

  32. OTHER INFORMATION • Prior to re-appropriation, variance in any activity / budget head will not be accepted against the approved allocated amount in such activity / budget head. • Re-appropriation of budget from Program activity to Program activity will be allowed with the prior approval of PPIF and all anticipated re-appropriation shall submit to PPIF before the execution of the activity. • Re-appropriation from Program activity / budget to non-program activity / budget is not allowed and while re-appropriation from non-program activity / budget to program activity / budget is allowed with the prior approval of PPIF. • Re-allocation of existing budget into new expense head / activity is not allowed. • Overall budget of the Project shall remain static / same. • The applicable Government taxes, if any, shall be deducted at source by Party A before making any kind of payment to Party B. PUNJAB POPULATION INNOVATION FUND - Pre-Bid Meeting (PPIF/BISP)

  33. OTHER INFORMATION • Prior to submission of invoice to Party A, Party B shall be responsible for verification of every invoice from its departments mentioned below. Such verification shall endorse that the invoice payment application has been prepared according to the instructions laid in the contract and all policies and procedure are duly complied: • Monitoring and Evaluation department • Internal auditor/ internal audit department and • Finance department • Opening of New Bank Account / Dedicated Account (In Title of Account "PPIF" will be required) • Each Claim expense must be backed by financial supporting documents • PPIF will visit to the selected Partners for their financial review etc. PUNJAB POPULATION INNOVATION FUND - Pre-Bid Meeting (PPIF/BISP)

  34. FAQs: Finance Related PUNJAB POPULATION INNOVATION FUND - Pre-Bid Meeting (PPIF/BISP)

  35. FAQs: Finance Related PUNJAB POPULATION INNOVATION FUND - Pre-Bid Meeting (PPIF/BISP)

  36. INSTRUCTIONS FOR PROPOSAL SUBMISSION & EVALUATION CRITERIAMr. Muhammad Hashim PUNJAB POPULATION INNOVATION FUND - Pre-Bid Meeting (PPIF/BISP)

  37. PROCUREMENT PROCESSPPRA 2014 Single Stage Two Envelopes Bidding Procedure One Package containing two sealed envelopes (Technical Proposal and Financial Proposal) Bid documents in a separate USB’s containing an electronic version of the Bid. In the event of a discrepancy between the electronic and the hard copy version, the hard copy document will govern. Please assure to use separate media (USB) for the Technical Bid and Financial Bid and both USBs must be enclosed separately in their respective separate sealed envelopes of Technical and Financial Bids. SEQUENCE OF EVALUATIONS 1 Eligibility Criteria 2 Technical Evaluation 3 Financial Evaluation PUNJAB POPULATION INNOVATION FUND - Pre-Bid Meeting (PPIF/BISP)

  38. ELIGIBILITY CRITERIA On the basis of Yes or No (A single No will lead towards Ineligible) • Must be private sector or not-for-profit or public organization. (Share the evidence or copy of relevant registration) • Must be registered for having legal status to operate in Pakistan. (Share the copy of relevant registration certificate). In case of INGO, share the copy of work permission letter from the Ministry of Interior, Government of Pakistan. • Must have national tax number (NTN) or Free Tax Number (FTN) and Punjab Sales Tax Number (PSTN) at PRA. (Share copy of certificates) • Must provide a certificate/affidavit on Stamp paper indicating that any Government/Semi Government Autonomous Body has not blacklisted the firm. (Share affidavit on stamp paper) PUNJAB POPULATION INNOVATION FUND - Pre-Bid Meeting (PPIF/BISP)

  39. TECHNICAL EVALUATION Passing Score: 65, Final Evaluation based on Lowest Cost PUNJAB POPULATION INNOVATION FUND - Pre-Bid Meeting (PPIF/BISP)

  40. DOCUMENTATION REQUIRED • Technical Bid • Signed Covered Letter- see Annex A • Technical Application form — see Annex A; fill-in the application form and submit the full design document which includes the implementation plan (Annex A.1), Declaration (Annex A.2) and Registration form for Pre-Bid Meeting (Annex A.3) • Copy of registration or undertaking on company letter head regarding organization status • Evidence of the legal status of the applicant (copy of the registration of the organization) • Certificate/affidavit on stamp paper indicating that any Government Autonomous Body has not blacklisted the firm. • Copy of the NTN/FTN and PSTN Certificate at PRA. • Financial Bid • Signed Covered Letter- see Annex B • Financial Application Form see Annex B - Provide Budget in Annex B.1, Quarterly Milestone based payments in Annex B.2 (Excel File). The plan must provide a detailed cost breakdown as per the activities/outputs laid down in the implementation plan. Bidders are required to provide separate figures for each of the steps for each item. PUNJAB POPULATION INNOVATION FUND - Pre-Bid Meeting (PPIF/BISP)

  41. CONTRACT The type of contract will be based on lump sum cost per complete term that includes but not limited to the scope of job and terms of references. Contract will be valid for 18 months from date of signing of contract. Contract may be extended for another term based on same cost and same terms and conditions mutually agreed by both parties (Applicant and PPIF). PUNJAB POPULATION INNOVATION FUND - Pre-Bid Meeting (PPIF/BISP)

  42. FAQs: Procurement Related PUNJAB POPULATION INNOVATION FUND - Pre-Bid Meeting (PPIF/BISP)

  43. Q&AThis presentation will be uploaded on the PPIF website PUNJAB POPULATION INNOVATION FUND - Pre-Bid Meeting (PPIF/BISP)

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