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Improving management in Polish central administration – remarks for drafting legislation process

Improving management in Polish central administration – remarks for drafting legislation process. Polish experience of putting the BR ideas into practice DEBR Łódź, 16 June 2011. Marcin Gancarz, the Chancellery of the Prime Minister, Poland. Core of the project.

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Improving management in Polish central administration – remarks for drafting legislation process

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  1. Improving management in Polish central administration – remarks for drafting legislation process Polish experience of putting the BR ideas into practice DEBR Łódź, 16 June 2011 Marcin Gancarz, the Chancellery of the Prime Minister, Poland

  2. Core of the project • Identify and describe primary processes within central administration (AS IS) • Choose the most important within the meta-cycle: strategic planning, policy creation, policy implementation and monitoring. • Find good practices (TO BE) • Make chosen processes optimum (pilot) and prepare other to do so.

  3. Meta-processes within central administration Choice of 20 most important institutions and 10 processes in each= 200 procesów Current stage Choice of most important processes to be analysed + good practices = 20 processes Pilot implementation improvement 1 improvement 2 improvement 3 institution 1 institution 1 institution 1 institution 1 institution 1 institution 1 institution 1 institution 1 institution 1 institution 1 institution 1 institution 1 institution 1 institution 1 institution 1

  4. Selection criteria Relation to strategic documents Complexity Cross-institutional Implementation feasibility

  5. Examples of processes to be optimized 1. Strategic planning 4. Monitoring and ewaluation Identification of challenges and strategic goals formulation Verifying if sector policies are created in line with strategic goals Monitoring and evaluation of policies 4 1 Preparation of Working program of the Government 3. Policies implementation Operational planning 3 2 Reporting on results and achievements 2. Policies elaboration Creation of the concept of the tools

  6. Strategic planning Updating of strategies Implementation system Integrated strategic documents Co-ordination (flow of information) Monitoring and evaluation of strategies ‘wwh’ Potential improvements

  7. Working program elaboration + regulatory process Better priorities - concentration Early assessment of potential impacts Organizing and initiating of ministries incentives Improvement of monitoring and ex post evaluation ‘wwh’ potential improvements

  8. Programming and drafting regulation Other solutions 80-90% Proposal fiche Draft proposal regulation Draft legislation Regulatory test Impact assessment Regulatory IA Priority regulation Draft priority proposal Draft Priority Legislation Regulatory test Extended IA Extended regulatory IA Extended proposal fiche Other solutions 10-20%

  9. How to prioritise • Leaders (ministers) propose priority tasks • Specified criteria: • Cost for public sector (central budget) over 100 mln PLN (20 mln EUR) • Impact on more than 1 mln entities or huge impact on one social group • Impact on certain amount of GDB or any other quantitative macro impact • The government decides on the basis of additional criteria 3 ways: 9

  10. Closing up the process Stage I: (extended) Proposal fiche Stage II: (extended) IA report/draft proposal stage III: ex post IA Implementation period Aim: prioritizing and initial decision on the type of action Aim: IA adjusted to the importance of the task Aim: monitoring and evaluation ! Non compulsory for „regular proposals” !

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