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Booking CM_AD_320

Booking CM_AD_320

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Booking CM_AD_320

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  1. Booking CM_AD_320 CM_AD_320 Booking v9

  2. Course Content • Unit 1- Create Booking • Unit 2 – Edit Booking • Unit 3 – Waitlists CM_AD_320 Booking v9

  3. Learning Objectives • Upon completing this course, participants will be able to: • Search for a student • Create/Edit/Delete booking (course registration) • Check waitlist • Book student to waitlist • Print student schedule CM_AD_320 Booking v9

  4. Prerequisites and Roles • In order to access booking, the user needs: • To complete the CM_AD_320 Booking course and pass the assessment • To be designated as a person with the responsibility for booking students into classes • To sign a Statement of Responsibility (SOR) form located at http://www.uky.edu/IRIS/ • If you do not have access, please work with your college contact to get this access assigned • The college contact list is located at http://www.uky.edu/IRIS/CM/cm_group.html CM_AD_320 Booking v9

  5. Navigating To the myUK Web Portal • To begin booking students into courses, log onto the myUK Web Portal using your AD (or MC) User ID and password • The Booking functionality is contained in the Student Administration section of the portal without the need to enter the IRIS system itself • The following steps take you to Student Administration CM_AD_320 Booking v9

  6. Web Portal Navigation To use themyUKCampus Management portal, go to https://myuk.uky.edu/irj/portal CM_AD_320 Booking v9

  7. Web Portal Navigation Enter your AD (or MC) User ID and Password, then click on the Sign On button CM_AD_320 Booking v9

  8. Web Portal Navigation Depending upon your access role in the system, your login screen may look different than this one CM_AD_320 Booking v9

  9. Student Administration Navigation On the Menu bar at the top of the myUK portal screen, click the Student Administration tab CM_AD_320 Booking v9

  10. Student Administration Navigation The Student Administration Welcome page provides current news for Campus Management users CM_AD_320 Booking v9

  11. Unit 1 Create Booking CM_AD_320 Booking v9

  12. Unit 1- Create Booking • Search for Students • Book Student into Courses • Book Student into Variable Credit Courses • Display Holds/Stops • Using Conditional Add/Drop • Printing the Student’s Schedule • Override Restrictions CM_AD_320 Booking v9

  13. Navigating Booking • Booking is located under Advising Services in the Student Administration section of the myUK portal CM_AD_320 Booking v9

  14. Navigating Booking Click the Advising Services link CM_AD_320 Booking v9

  15. Navigating Booking Click the Registration link CM_AD_320 Booking v9

  16. Navigating Booking The Admin Booking window will display by default CM_AD_320 Booking v9

  17. Search for a Student Enter the student’s Username, Last Name, First Name, Student Number, or a combination. Wildcards (*) may be used in the search. Hint: Entering either the Username or Student Number will pull up the student’s schedule quickly. CM_AD_320 Booking v9

  18. Search for a Student Click on the Search button to begin the search CM_AD_320 Booking v9

  19. Search for a Student If the student has placed a Privacy Flag, the record will be marked Click on the Student’s Name link to pull up the student’s records CM_AD_320 Booking v9

  20. Search for a Student When the privacy message displays, click on the OK button to continue CM_AD_320 Booking v9

  21. Search for a Student When the student’s booking records are displayed, the Privacy Warning will be highlighted again to the right of the student’s name and Student Number. CM_AD_320 Booking v9

  22. Search for a Student Use the Drop-Down List icon to select a different Year/Term The Year/Term field defaults to the current academic year and term. To ensure booking accuracy, it is vital to make sure the appropriate year and term are selected before you search for the student. CM_AD_320 Booking v9

  23. Search for a Student Double-click on the appropriate Year/Term CM_AD_320 Booking v9

  24. Booking Views If the student has booked any classes for the chosen term, the classes will be displayed CM_AD_320 Booking v9

  25. Booking Views • To show the entire booking history for a student, click the Show History button • This view displays courses which have been cancelled (dropped) CM_AD_320 Booking v9

  26. Booking History • To return to the previous view, click on the Show Enrolled button CM_AD_320 Booking v9

  27. Booking Search Views Two Booking Views: Quickbook View Search View CM_AD_320 Booking v9

  28. Booking Views The Quickbook view allows you to key in the information for up to five courses before adding the courses to the student’s schedule. CM_AD_320 Booking v9

  29. Booking Views The Search View allows you to find a section which fits best into the student’s schedule. CM_AD_320 Booking v9

  30. Using Quickbook Using the Quickbook Registration, type the two- or three-digit Course Subject in the field CM_AD_320 Booking v9

  31. Using Quickbook Enter the Course Number and Section Number CM_AD_320 Booking v9

  32. Using Quickbook All courses default to Normal as the Grade Option. Normal is relevant to the course. If the course is letter grade, then Normal is letter grade. If the course is pass/fail, then Normal is pass/fall. To choose Audit, click on the Drop-down List icon and select Audit. CM_AD_320 Booking v9

  33. Using Quickbook Tip: You may key in the information for up to five courses before adding the courses to the student’s schedule. CM_AD_320 Booking v9

  34. Using Quickbook Click the Add button CM_AD_320 Booking v9

  35. Using Quickbook A processing box may appear while the system processes your request. After the booking request has processed, your screen may go completely white while the system is refreshing it. CM_AD_320 Booking v9

  36. Using Quickbook You will receive system feedback on the success or failure of the booking request. CM_AD_320 Booking v9

  37. Using Search View • To book a course using Search View, enter the search criteria into the Search Classes field. • You can search by: • Course Subject, GLY • Course Subject and Number, GLY 120 • Part of the course title, “eur” CM_AD_320 Booking v9

  38. Using Search View Tip: For courses with a two-letter course subject, remember to add two spaces after the subject if searching by both the course subject and number. Example: MA__109 CM_AD_320 Booking v9

  39. Using Search View Click the Go button or press Enter CM_AD_320 Booking v9

  40. Using Search View A list of courses matching the search criteria will display. If the list is large, use the Scroll Bar on the right side of the screen to move through the list. CM_AD_320 Booking v9

  41. Using Search View Click theappropriate course link CM_AD_320 Booking v9

  42. Using Search View • A list of all sections for the course will display. Information includes: • Course • Instructor • Location • Meeting Times • Hours • Seats Open • Waitlist Open CM_AD_320 Booking v9

  43. Using Search View Click the Add button to add the course to the student’s schedule CM_AD_320 Booking v9

  44. Variable Credit Courses In Quickbook, a variable credit course will not be added immediately. Scroll down to see the course. It displays in gold with the addition of the Hours selection field. CM_AD_320 Booking v9

  45. Variable Credit Courses Select the appropriate amount of credit hours CM_AD_320 Booking v9

  46. Variable Credit Courses In Search View, the Hours field displays automatically. Select the appropriate amount of credit hours CM_AD_320 Booking v9

  47. Successful vs Unsuccessful Bookings • If booking is successful, the course will be added to the student’s schedule and a message will display • If unsuccessful, a message should display CM_AD_320 Booking v9

  48. Display Holds/Stops • If a student has a hold (stop), the system will display a message when you try to book the student into a course • The student will need to get the hold removed before booking can continue • Information regarding the hold is available in the portal by clicking on the Advisee Record link or in IRIS using the PIQST00 (Student File) transaction code CM_AD_320 Booking v9

  49. Print Student Schedule • To print the student’s schedule, click on the Print Schedule link under the list of booked courses • When the Print box appears, your default printer will be chosen • Choose the Number of Copies • Click on the Print button CM_AD_320 Booking v9

  50. Override Restrictions • Student may be restricted from booking into certain courses • Administrative access permits the user to book students into restricted courses • A warning message appears PRIOR to booking a course • An action is required to proceed with the booking • The on-line course covering Course Registration Overrides (WP_320) is available on the myHelp website at http://myhelp.uky.edu/rwd/HTML/CM/CM_WP_320.html CM_AD_320 Booking v9