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Data Entry Guidance for CMS ARRA Reporting - Meeting Summary (Sept 16, 2009)

This document summarizes key points from the September 16, 2009, CMS ARRA Reporting meeting. Agencies are now able to input information regarding ARRA records, with 4 Prime and 18 Subrecipient records already entered. A total of 54 grants have been recorded, with an anticipated 75 by the end of September. The Office of the State Controller provides guidelines for entering data accurately, stressing the importance of complete records and proper handling of key fields. Contacts for further assistance are also provided for agencies.

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Data Entry Guidance for CMS ARRA Reporting - Meeting Summary (Sept 16, 2009)

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  1. ARRA CMS Reporting CCIT Meeting September 16, 2009

  2. CMS ARRA Records • CMS ARRA records are now ready for agencies to input information • As of 9/15/09: • 4 Prime Recipient Records entered • 18 Subrecipient Records entered • Total grants are now at 54 and are anticipated to be about 75 by the end of September 2009

  3. Guidance on Entering Data • Office of the State Controller (OSC) has developed explanations of each field for • Prime Recipient Records (PR) • Subrecipient Records (SR) • Internal Recipient Records (IR) • See OSC ARRA Website: http://www.colorado.gov/dpa/dfp/sco/contracts/ARRA/ARRA_Main_Page.htm

  4. Observations on Data Entered in CMS ARRA • Enter all fields including Project Name • Suggest that agencies develop procedure to ensure records are complete • ARRA - Federal Award Number is the match key • Be especially careful when entering this field • Must be the same on the Award Letter and in COFRS

  5. Suggested Approach • Enter all Prime Recipient Records and Internal Recipient Records – depending on the classification of your agency for the grant • All Fields except the ones that are not known now • Update remaining fields as data become available, such as jobs created or retained • Enter Subrecipient Records last (next slide)

  6. Subrecipient Records • The Subrecipient Legal Name MUST match the Subrecipient Name in COFRS • OIT plans to send a report to agencies with COFRS information • In the meantime, agencies should enter the COFRS Subrecipient Name into CMS so there is a match on the Subrecipient Name between COFRS and CMS

  7. Next Steps • OSC is available to answer questions on ARRA Reporting, and will visit agencies upon request to assist in complying with ARRA Reporting.

  8. Contacts • CMS ARRA Issues: • Brenda Lujan OSC 303 866-5703 • Bob Jaros OSC 303 866-3765 • COFRS Mismatches • Jennifer Henry OSC 303 866-3809

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