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PRE-REQUISITE: UNDERSTANDING OF THE BASIC CMAA INVOICE

This presentation by Dion Ortiz-Andres from Sacramento County and Linda Fortelka from Marin County offers a comprehensive understanding of the CMAA invoice process. Attendees will learn about the funding worksheet purpose, critical offsets, and the intricacies of funding sources. Key aspects include identifying what to offset, handling direct charge worksheets, and ensuring compliance through reconciliation and back-casting methodologies. Gain practical insights into federal and state funding, direct charges, and the nuances of claimable subcontractor costs.

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PRE-REQUISITE: UNDERSTANDING OF THE BASIC CMAA INVOICE

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  1. CMAA INVOICE - ADVANCED PRE-REQUISITE: UNDERSTANDING OF THE BASIC CMAA INVOICE Presented by:Dion Ortiz-Andres Sacramento County and Linda Fortelka, Marin County

  2. AGENDA • Funding Worksheet • Understanding Offsets • Funding Sources Worksheet • Direct Charge Worksheets • Reconciliation and Back-casting

  3. FUNDING WORKSHEET Purpose: To offset funding against costs to arrive at the net cost in which Federal government is willing to share.

  4. WHAT TO OFFSET? • Federal Funds, including Maintenance of Effort (MOE) and Match Funding • State General Funds that have been previously matched by the Federal Government including Medi-Cal fee for service funds • State General Funds specifically targeted or earmarked for the delivery of services • Insurance collected from non-governmental sources for the delivery of direct client services

  5. WHAT NOT TO OFFSET • County General Funds • Realignment funds • Other Local Funds • MAA Reimbursements • Proposition 10 funds

  6. FUNDING SOURCES WORKSHEET • Summarize your revenues quarterly • Use your General Ledger Report to locate the funding • Annual Revenues received one time may be divided equally into each of the 4 qtrs • Use other internal methodology that fits your claiming process • Analyze all funding sources • Determine allocation methodology for offset to avoid double dipping • Determine public funds eligible to use as CPE

  7. FUNDING SOURCES WORKSHEET

  8. DIRECT CHARGE WORKSHEET 2 • Section 1 and 2 are for PP&PD direct charges • Section 3 must be determined by you and supported by detail • Section 4 is formula driven and the calculated amount is transferred to the Detail Invoice Worksheet Cost Pool 3b

  9. DIRECT CHARGE EXPENSES • MAA Coordination: Salaries, Benefits, Services & Supplies Costs • LGA Consortium Participation Fee (PPL08-015) • Direct MAA Expenses: • Travel and Transportation • Flyers and Brochures • Subcontractors

  10. SUBCONTRACTORS • Claimable if the contract specifically describes the MAA activities to be performed and the contract specifies the amount for each MAA performed. • The contract must also identify how the Medi-Cal discount percentage will be determined if appropriate. • It is not necessary for the contractor to time survey.

  11. DIRECT CHARGES WORKSHEET (WORKSHEET 2)

  12. FY10/11 RECONCILIATION • Example of FY10/11 Interim Claim • PPL 11-011 - CMAA Interim Claiming Methodology • Example of Actual FY10/11 Claim using new Time Survey Codes • Reconciliation Summary Invoice

  13. RECONCILIATION SAMPLE

  14. BACKCASTING METHODOLOGY

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