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Enhancing Personal Resource Management with RepoMMan: A Comprehensive Survey Insight

This document provides an outline of RepoMMan, a workflow-enabled digital repository designed to enhance Personal Resource Management Strategies (PRMS). It includes insights from researcher surveys and interviews, highlighting how researchers engage in their work and manage resources. The study reveals significant findings regarding file types, backup practices, and user-requirement analyses. Overall, the concept of a digital repository is positively received, offering a flexible and secure solution for managing both unpublished and published materials. Explore more at www.hull.ac.uk/esig/repomman.

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Enhancing Personal Resource Management with RepoMMan: A Comprehensive Survey Insight

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  1. RepoMManDigital repositories and personal resource management strategies(PRMS)Warwick, 27 March 2006Richard Green

  2. Agenda • (Very) brief outline of RepoMMan • Researcher survey • overview • interviews • on-line • Results

  3. RepoMMan – an outline • To build a workflow enabled DR • Based on Fedora and BPEL, standards compliant • Automated metadata as part of workflow • Surface in portal/VLE/VRE (Sakai) • Informed by user requirements analysis • researchers • teachers and learners (to come) • administrators (to come)

  4. The DR grand plan

  5. Researcher survey - overview • How do researchers “do research”? • the macro level (idea  published paper) • the micro level (interaction with IT) • Established a set of guidelines for interviews and specific questions for on-line version

  6. Researcher survey: interviews • Loose set of guidelines • Let them ramble • Refine answers in line with on-line questions • Fill in gaps • Discuss possibilities for using a repository • etc... • Full verbatim transcript

  7. Researcher survey: on-line • Carefully thought-out questions • Carrot: iPod giveaway • Designed to be quick to complete • ‘Card sort’ for complex question(s) • Free text where appropriate • Write to Access database, analysed in Excel • Summary report

  8. Results • The on-line survey (229 responses) essentially confirmed the interview outcomes • Analysed by Hull/Other/All • Interesting insight into personal resource management

  9. Results: interviews • Responses varied: • carefully thought out, structured, PRMS; DR only required for deposit • chaotic PRMS; DR would be useful for organisation from the start • and everything in between

  10. Results: survey • Fleshed out the interview findings with numbers • majority share their works in progress • with departmental colleagues (92.1%) • contacts in other UK HE (53.3%) • HE overseas (30.3%) • mainly by e-mail; majority use ‘track changes’ • 91.8% have version control of some sort

  11. Results: survey • Work is kept on: • Overlap between first four; implies access from multiple places (DR could help); backup (again DR could help) • 2/3 keep on more than one machine of which 50%+ on 3 or 4!

  12. Results: survey • Wide range of file types in use (analysis by card sort) • documents (98.3%) • presentations (96.1%) • images (85.6%) • spreadsheet (85.2%) • HTML (79%) • text/xml (76.4%) • statistics (65.9%) • archives (62.4%) • database (57.6%) • audio (39.7%) • diagrams/CAD (38.9%) • video (38%)

  13. Survey: results • 90%+ actively take backups – and normally in more than one place • 68.5% claim to structure their files • 71.9% keep material in perpetuity • work-in-progress is to be found ‘all-over’; researched material tends to stay in the office

  14. Summary • The idea of a DR is generally welcome • For some it would contribute to PRMS • Very wide range of file types to cope with • DR is potentially a flexible, accessible and safe store for unpublished as well as published material

  15. Project website www.hull.ac.uk/esig/repomman

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