Conference Approval Flowchart

1. Conference Approval Flowchart Divisions complete quick questionnaire to determine if meeting or event is a conference If not a conference, Divisions complete Laboratory Hosted Meeting Request Form At least 60 days in advance If total cost to DOE Office of Science is < $10K or if < 30 DOE-funded travelers will be attending, the following approvals are required: Conference Services, Lab Directorate and DOE BSO If a conference, Divisions complete a Conference Request and Authorization Form and DOE Office of Science Conference Sponsorship Questionnaire If Either is determined, the following approvals are required: If total cost to DOE Office of Science funding is > $10K or if >30 DOE-funded travelers will be attending If Neither is determined or if funding is non-DOE, the following approvals are required: Conference Services Funding Division Laboratory Directorate Conference Services DOE BSO Office of Science Office of Science notifies BSO of approval/disapproval BSO notifies Conference Services Conf. Services 11/01/06