Vadata Updates 2014 Changes Begin January 1, 2014
What is new in VAdata for 2014? The changes for 2014 are not HUGE, but you will need to start using new forms in 2014. Following is an overview of what is changing and why.
Documenting Our Work (DOW) Surveys In 2013, the Department of Social Services facilitated 6 regional focus groups to evaluate current VDSS outcomes and to discuss the types of outcomes that would be most helpful to survivors, local agencies, and state agencies. As a result, both the Shelter Resident and Community-Based Services surveys were updated. Some questions were removed, and several were added.
What is new in the DOW surveys? • We added some new Yes/No statements following “Because of the services I have received from this agency so far:” • And we added an opportunity for written responses to these statements:
So, what was deleted from the DOW surveys? 3 items were deleted, and replaced by new data:
And, one item was deleted, because it had yielded very little data: 4) Is there help you needed that is not included on the list of 10 items above? If yes, please explain.
Changes to Demographics on Hotline, Advocacy, and DOW Surveys As a result of our work with the Virginia Anti-Violence Project and with the Latin@ and Queer caucuses of the Action Alliance, we have made a few changes to the Demographics sections of several forms.
Race/Ethnicity We have changed the label from “Race” to “Race/Ethnicity” and have added “Latino(a)/Hispanic” as an option and removed that question from the Other Demographics section. You will note this change on the Hotline form in the Caller section and the 2 perpetrator sections. You will note this change on the Advocacy form in the Information About Person Served section and the 2 Perpetrator sections.
Gender On the Hotline form, in the Caller and Perpetrator sections, we expanded the “Transgender” options to: And we added “Other” as an option as well.
On the Advocacy form, you will see the same changes in the Perpetrator sections, but in order to protect confidentiality, we did things differently in the Person Served section. Here we deleted the “Transgender” option and added an “Other” option. However, in order to collect data about transgender persons served while also protecting confidentiality, we added a pop-up window which you will now see on every NEW advocacy record. The data from the pop-up will be removed from the record and stored separately so that we will have a count of transgender persons served. On the main Advocacy form, we ask that you record the persons self identification (Female, Male, or Other).
Sexual Orientation On the Hotline form, we added a new question to the Other demographics section: We made a similar change to the DOW surveys (combining lesbian, gay, bisexual, queer into one item), because we had received some confusing data in this section.
However, on the Advocacy form, again to preserve confidentiality, we did things a little differently. We added the same question, but we put the question in the pop-up along with the transgender information. So, this is what you will see in the pop-up:
Sexual Coercion data The Action Alliance has made improvements to VAdata in order to capture survivor experiences of sexual coercion and referrals to reproductive health services.
Reproductive and sexual coercion involves behavior intended to maintain power and control in a relationship related to reproductive health by someone who is, was, or wishes to be involved in an intimate or dating relationship with an adult or adolescent. This behavior includes attempts to impregnate a partner against her will, control outcomes of a pregnancy, coerce a partner to have unprotected sex, and interfere with contraceptive methods. Because of the known link between reproductive health and violence, domestic violence advocates should screen victims for reproductive and sexual coercion in order to provide services and options that increase safety and reproductive health.* *Committee Opinion on Reproductive and Sexual Coercion (American College of Obstetricians and Gynecologists, 2013)
In an effort to promote regular screening by domestic violence advocates for reproductive and sexual coercion, the Action Alliance is providing training and technical assistance in 2014 on implementing routine screening and developing partnerships with healthcare providers in local communities. • We hope all of you will join us in 2014 for one of these trainings: • January 17 - Abingdon • January 22 - Norfolk • February 10 - Richmond • February 21 – Northern VA • Click here to register: https://app.etapestry.com/cart/VirginiaSexualDomestic/cart2/category.php?ref=645.0.440546561
In order to collection some data on sexual coercion and also to remind advocates of its importance to survivors, we added some data to both the Hotline and Advocacy forms. • In the “Other demographics” sections, you will see a new question: • Does the person report any current medical or health related needs, including pregnancy? • In the “Risk Assessment/Safety Planning” sections, you will see 2 new questions: • Has the perpetrator tampered with or attempted to tamper with the victim’s birth control? • Has the perpetrator forced or attempted to force the victim to become pregnant or to terminate a pregnancy? • And, in the “Services Provided” sections, you will see a new service: • Assistance seeking family planning resources
Please note: • We want to assure you understand the new changes to VAdata, but we strongly recommend that agency staff be trained on how to implement reproductive and sexual coercion screening BEFORE screening by staff actually occurs. • As a result this type of screening, survivors will need information and services that agencies may not currently provide or know about. • Agencies must establish clear partnerships with community healthcare providers who are able to provide some of these critical services BEFORE screening begins. • Please contact your agency's Action Alliance liaison or the Action Alliance website for training and technical assistance opportunities on reproductive and sexual coercion screening.
Prison Rape Elimination Act (PREA) As a result of the Prison Rape Elimination Act (PREA), standards were developed for the elimination of sexual abuse in confinement. In 2013, prisons and jails began to work with community-based sexual violence programs to provide services to incarcerated persons.
At the request of the Department of Corrections (and because we are really interested in this data!), in the “Perpetrator Information” sections of the Hotline and Advocacy forms, you will see 2 new options for “Relationship to the Victim:”
New data field on the Hotline Form Just for you and because you asked for it!
Local Only Data On the Hotline form, on the right, next to Staff Name, you will see a new field labeled, Local Only Data. In this field you will be able to enter a number from 1-20. This is a totally optional field, and you may choose never to use it. However, it is field that is completely controlled by your agency, so you may choose to use it to collect specific data of importance to your agency and/or community.
How to use the local only data field • Decide what data you want to collect. • Decide how you might “code” that data in a numeric (1-20) format. For example, you might want to collect data on the zip codes where hotline callers reside. You could designate zip code, 23230 as “1” and zip code 23832 as “2” and so on up to 20. • Develop a way to communicate to everyone using the Hotline forms how to “code” the data. • Implement the coding system.
How could this be helpful? • You will be able to do a Query on this field. • We will update the Hotline Data Report to include an option to run a report for a particular number or set of numbers from the Local Only Data field. • You will be able to work with the VAdata staff to create uses for this field for your agency.
What are some examples of data we could collect? • You could collect data about calls received as a result of a particular public awareness campaign. • You could collect data on a particular demographic that is not already collected in VAdata. • You could collect data based on zip code, neighborhood, or other “community” within your service area. The possibilities are only limited by the numeric options (1-20) and your imagination. Remember, the VAdata staff are always happy to assist you with data collection design!
In order to record all of this new and exciting data, you will need to start using new VAdata forms effective January 1, 2014. • The forms you will need to update are: • Hotline • Advocacy • DOW Shelter Resident survey • DOW Community-Based Services surveys
Where do we get new forms? So easy . . . Log on to Vadata and go to the Main Menu. Then choose the “forms” option under “VAdata Tools:”
Do you want more information about all of these changes? If so, please join us for a VAdata webinar on January 14, 2014 at 10:00 a.m. To register for this FREE training, please visit the Action Alliance website: www.vsdvalliance.org. Don’t forget about the Sexual Coercion training coming to a site near you in 2014. And, of course, you can also speak with your Action Alliance liaisons for more information.