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Enhancing FHP Data Transmission Efficiency: Tips & PDF Benefits

Explore FHP's streamlined data export process to improve accuracy & efficiency. Learn about PDF benefits for faster processing & reduced dependency on hard copies. Contact Lieutenant Doug Dodson for more details.

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Enhancing FHP Data Transmission Efficiency: Tips & PDF Benefits

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  1. 2012 FACC CONFERENCE Lieutenant Doug Dodson

  2. Are you receiving UTC’s electronically from FHP? Is your office using that data?

  3. FHP’s Uniform Traffic Citation Data • Currently all of FHP’s UTC’s are being exported electronically to F.A.C.C. nightly by our vendor. • This process ensures accurate data passes down to the clerk’s offices. • Errors are corrected before they get to the clerk’s office. • Edit rules on the UTC software facilitates minimal errors. • Must use the most current ICD.

  4. FHP’s Uniform Traffic Citation Data 2012 stats to date.

  5. FHP’s 2011 UTC’s Infractions vs. Court Required

  6. Clerk’s Offices Obstacles • Court Records Management Software (RMS). • Updates to the current systems that doesn’t cause issues with other work flows. • Pending vendor changes/upgrades. • Manpower. • I.T. Recourses. • Not a hard copy of the UTC. • Others.

  7. How can FHP help YOU?

  8. Portable Document Format (PDF’s) • FHP can send to you each day a file electronically with all of the PDF’s of UTC’s written within your county by FHP. • This would be in addition to your data from FACC. • What’s required for this process to work? • An FTP site is required to place the file on each day. • It must be a PDF file format not in a TIF file format. • FHP’s vendor has agreed to work with your I.T. folks to set up the files being received. • No cost to you!!! • Palm Beach County currently prescribes to this service.

  9. Portable Document Format (PDF’s) • When the PDF hits your office daily you can process the UTC’s faster. • You will have a hard copy for scanning if needed. • You will not be depended on the paper copy getting to your office within 5 days. • We are seeing consistently throughout the state that the paper transmittal within 5 days is not being accomplished. • The PDF process saves money and time.

  10. Portable Document Format (PDF’s) • PDF’s of UTC’s will only be sent to you for infractions when court is not required. • All UTC’s that require a signature/court will be transmitted to the clerk’s office in paper form. • Witness lists for UTC’s will still be sent to you in paper form. FHP accomplishes this by sending over the officers copy of the UTC.

  11. F.S.S. 318.14(2)

  12. FHP issued 923,912 UTC’s in 2011

  13. FHP issued 923,912 UTC’s in 2011

  14. Where do we go from here?

  15. Questions?

  16. Contact InfoLieutenant Doug Dodsondougdodson@flhsmv.gov941-266-0911

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