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Alternative Project Delivery

Alternative Project Delivery. Amy Schroeder Idaho Transportation Department Innovative Contracting Manager. Outline. Overview Project Selection Design-Build Procurement Process CMGC Procurement Process. Authority. Design-Build: Idaho Code § 40-904 CMGC: Idaho Code § 40-905

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Alternative Project Delivery

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  1. Alternative Project Delivery Amy Schroeder Idaho Transportation Department Innovative Contracting Manager

  2. Outline • Overview • Project Selection • Design-Build Procurement Process • CMGC Procurement Process

  3. Authority • Design-Build: Idaho Code § 40-904 • CMGC: Idaho Code § 40-905 • 20% limit of annual highway program • ~$60 million annually

  4. Contracting Methods Design-Bid-Build Bid Design Construction Design RFP Construction CM/GC Select Early Procurement Packages Design RFQ RFP Design-Build Construction Select

  5. Relationships with Department Owner Owner Owner Designer Contractor CM/GC Design-Build Firm Designer

  6. Project Nomination Criteria • Complexity / Innovation • Delivery Schedule • Level of Design • Risk Factors • Agency Factors • Market Factors • Third Party Coordination

  7. Risk Assessment and Allocation

  8. Procurement Requirements • Design-Build: two phase procurement process • RFQ for qualifications-based (short-list) • RFP for technical and price proposals • CMGC: single phase procurement process • RFP for qualifications-based and technical/price proposal

  9. Stipend (DB only) • Based upon the estimated project costs • Can be increased for complexity if needed TABLE • Non-responsive proposals are not eligible • If accepted, Department owns the work products

  10. Design-Build Methods • Best Value:Price proposal divided by the technical proposal score, awarded to the lowest overall score • Fixed Price, Best Design:Highest technical proposal score • Lowest Price, Technically Acceptable: Lowest price proposal that meets minimum technical and designer qualifications requirements • Generally, innovation or alternatives are required • No right-of-way, utility or railroad permits obtained by the design-build firm • Department obtains the required environmental clearances • Preliminary design is completed and the design-build firm’s role is limited to completing the design and constructing the project

  11. RFQ Information • Project goals • Project scope • Estimated cost • Design and construction or fixed price • Maximum time allowed for project • Design and construction • Description of the evaluation criteria and process • Requirements for key personnel

  12. RFQ Evaluation Criteria • Construction-related experience and performance • Specialized experience and technical competence • Key personnel • Designer experience and qualifications • Performance on similar projects • Qualifications and relevant experience • Financial, personnel and equipment resources • Proposed plan to manage design and construction • Understanding of and approach to the project • Other appropriate qualifications-based selection factors

  13. Designer Qualifications • Project complexity • Project’s level of design completeness prior to the RFP • Potential for design innovation and alternatives • Project impacts to the public during construction and operation

  14. RFP Information • Project goals & scope • Estimated cost • Maximum time allowed for project • Base concept • Performance and technical requirements (specifications) • Required deliverables • Description of the selection and award criteria • Copies of the contract documents • Critical path method

  15. RFP Evaluation Criteria • Project-specific technical and quality factors • Design and construction qualifications • Innovation* • Design and construction quality* • Time of completion* • Price *optional or integrated into other criteria

  16. RFP Contract Provisions • Payment/performance bond, proposal guaranty, insurance • Standards, rules, guidelines, and special provisions • Design and construction requirements, including specifications and environmental regulatory requirements • Final documents upon completion of the project • Submittal date for technical and price proposals • Date for opening the sealed price proposals

  17. Alternative Technical Concepts • Encourage innovation and tailor delivery and project to proposer’s means and methods • Equal to or better than the base concept • Improve project quality and/or reduce project costs • A proposed ATC is not acceptable if it merely seeks to reduce quantities, performance or reliability, or seeks a relaxation of the contract requirements

  18. Alternative Technical Concepts • Preapproved to include in technical and price proposal • Each proposer shall submit only one proposal • Price proposal shall reflect any incorporated ATCs • The proposal may not otherwise contain exceptions to or deviations from the requirements of the RFP • Proposals with ATCs are evaluated against the same technical criteria as those without • Preapproved ATCs incorporated in a proposal become part of the contract upon award

  19. DB Proposals • Technical and price proposal submitted concurrently • Evaluation committee evaluates the technical proposals based upon established criteria • Time-adjusted price (value of the time factor) • Total time value = total number of days to complete the project * time factor • Time-adjusted price is the total time value plus the total price proposal amount • Each proposer gets a summary of scores of all proposers and their own evaluation worksheets

  20. CM/GC Process • Competitive procurement process • Qualifications component • Price component • Both qualifications and price are rated on a point-scale • Highest ranking firm gets contract • Two part contract • Design services & assistance • Construction GMP

  21. 2-Phase Contract • Design services • Life-cycle cost considerations • Scheduling • Cost estimating • Constructability • Alternative construction options for cost savings • Sequencing of work • Construction services • Awarded after the plans have been sufficiently developed • Guaranteed maximum price (GMP)

  22. RFP Information • Description of project • Including programmatic, performance, technical requirements and specifications • Description of the qualifications to be required of the firm • Description of the requirements of key personnel • Description of the process the department will use to evaluate proposals • Schedule of unit prices requiring pricing • Approach to pricing • The form of the contract to be awarded

  23. RFP Evaluation Criteria • Ability and qualifications of key personnel • Financial, labor and equipment resources and availability • Ability to meet time and budget requirements • Scope of work to be self-performed and ability to perform that work • Approach to working collaboratively with the department • Construction experience in similar projects • Unit prices and approach to pricing

  24. CMGC Proposals • Technical and price proposal submitted concurrently • Evaluation committee evaluates the technical proposals based upon established criteria • Price proposal score combined with technical score • Highest overall score is successful proposer • Each proposer gets a summary of scores of all proposers and their own evaluation worksheets

  25. Department’s Progress • Outreach: Districts, AGC, others • DB pilot project awarded September 2012 • Next steps • Project nominations by districts and bridge section • Approval by Transportation Board and FHWA

  26. Additional Information • ITD Innovative Contracting Unit Website and Advertisement Announcements: ITD.Idaho.Gov Doing Business With ITD Alternative Contract Procurement Services Sharepoint (internal to ITD): Division: Highways, ICU • Amy Schroeder, Innovative Contracting Manager Amy.Schroeder@itd.idaho.gov (208) 334-8772

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