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Mendon-Upton Regional School District

Mendon-Upton Regional School District. Operating Budget Fiscal Year 2010. Agenda. Impact of Chapter 70 Funding Changes on Budget FY10 Budget Overview Recent Reimbursement Reductions / Consequences Cost Control Measures District Comparisons Help Needed / Call to Action

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Mendon-Upton Regional School District

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  1. Mendon-Upton Regional School District Operating Budget Fiscal Year 2010

  2. Agenda • Impact of Chapter 70 Funding Changes on Budget • FY10 Budget Overview • Recent Reimbursement Reductions / Consequences • Cost Control Measures • District Comparisons • Help Needed / Call to Action • Questions / Answers Mendon Upton Regional School District

  3. MURSD’s FY10 Foundation Budget Foundation budget is used to calculate: • Amount of aid provided by state • Minimum required funding amounts for Upton and Mendon - Average state aid : $9659/pupil - State aid to MURSD: $8559/pupil Mendon Upton Regional School District

  4. MA General Law Chapter 70School Funds and State Aid for Public Schools Transition to target local share means the state will reduce its share of aid each year and require greater local contributions. Historically Mendon and Upton have contributed a low target local share (~40-45%), with the state providing a higher aid share (~55-60%). Within a few years Mendon’s target: ~59.4%; Upton’s target: ~58.5% Transition factors are used so that the shift to target will occur gradually over many years. For FY10 the state contributed~55% vs. ~57% in ’09 (of the foundation amount, not the total budget needs). Mendon Upton Regional School District Mendon Upton Regional School District 4

  5. Implications of Chapter 70 Formula: Structural Deficit for MURSD MURSD’s foundation budget is ~$1100 less per pupil than the state average. The State is gradually decreasing the amount of aid it provides our District, and local town contributions will slowly increase until target levels (~59%) are reached. Local revenues remain constrained by Proposition 2½ legislation and limited new growth. Expenses are rising faster than revenues; future budgets will continue to be constrained. Mendon Upton Regional School District Mendon Upton Regional School District 5

  6. Impact on FY10 Budget Towns passed three overrides (FY03, FY04, FY08) to support the school district. In past years this override money has been set aside for the school district after meeting the mandated increase in town contributions. Over 50% of prior override dollars are being used in FY10 to meet each town’s minimum local contribution increase + transportation costs. In the near future, prior override money will be consumed by the mandated minimum local contribution target increase. Both Mendon and Upton will need to identify other funding sources to meet the mandated minimum contribution once prior override money is consumed. Mendon Upton Regional School District Mendon Upton Regional School District 6

  7. FY10 MURSD Budget Timeline Budget was certified in March – 45 days prior to first annual town meeting in either town Each town’s funding amount was approved in early May at the annual town meetings State budget wasn’t finalized until late June Reductions in state aid were realized after budget was certified. IMPACT: additional cuts were needed No longer have sufficient E&D account (free cash) to make up for these reductions Mendon Upton Regional School District Mendon Upton Regional School District 7

  8. FY10 Level Service Budget Drivers Special Education $805,201 Personnel $757,529 Health Insurance $200,000 Transportation $ 48,600 Worcester County Retirement $ 39,164 If we maintained all services from FY09 into FY10, the budget increase would be: ~$1.94 million Mendon Upton Regional School District Mendon Upton Regional School District 8

  9. FY09 vs. FY10 Certified Budgets We actually cut ~$2million in personnel and services. Actual budget totals: FY09: $27,511,832 FY10: $27,421,232 Difference: -$90,600 Mendon Upton Regional School District Mendon Upton Regional School District 9

  10. Summary of FY10 Budget Adjustments vs. FY09 Personnel (18 positions): $727,510 Expenses (all areas): $878,765 New Revenue: $387,000 (IDEA Grant, additional School Choice) Total: $1,993,275 Mendon Upton Regional School District Mendon Upton Regional School District 10

  11. Other Aid Reductions that Occurred After Certifying the FY10 Budget Regional transportation reimbursement funds from the state continue to be reduced: - FY10 reimbursement is $278,090 vs. $762,235 in FY09 Special Education costs continue to rise, while state and federal reimbursement rates decline - FY10 reimbursement is ~$403K vs. ~$581K in FY09 Mendon Upton Regional School District Mendon Upton Regional School District 11

  12. Regional Transportation Reimbursement Trend Mendon Upton Regional School District

  13. Special Education Budget TrendsPersonnel & Non-Personnel Expenses FY07FY08FY09 Salaries $2,805,765 $3,298,638 $3,467,687 Out of District Tuition $787,353 $790,450 $1,250,000 Non-Salary Expenses $1,221,955 $1,117,256 $1,322,327 (i.e. district programs, transportation, supplies, consultants) TOTAL Budgeted $4,815,073 $5,206,344 $6,040,014 Each year’s actual SPED costs exceeded the budget: FY10 budget is $6.53M (~24% of total budget), with unanticipated increases already driving this number up Mendon Upton Regional School District

  14. Circuit Breaker Reimbursement Trend (for Out-of-District Special Education costs) Reimbursements have not kept up with expenses. NOTE: Additional IDEA reimbursement of ~$170K in FY10 will supplement Circuit Breaker Mendon Upton Regional School District Mendon Upton Regional School District 14

  15. Most Recent Reimbursement Reductions Requiring Action • Regional Transportation: ($281,910) • Circuit Breaker: ($147,381) • Vision, SPED Tuition, Interest: ($217,000) • Total: ($646,291) Mendon Upton Regional School District

  16. Consequences of Recent Reimbursement Reductions • Professional Development 2 Day Reduction: • Teachers ($141,096) & Administration ($7530) • Additional Reductions: • 6 Aides • 1 Custodian (retirement) • 1 Technology Teacher • Many other line item budget adjustment • Revenue Offsets – School Choice, health care reduction, Medicaid, etc. Mendon Upton Regional School District

  17. District Cost Control Measures Acquired a grant from National Grid to retrofit the schools with new lighting fixtures, motion sensors and to reduce energy costs. Acquired a grant from ANP Bellingham Energy Co. to furnish and install electric hot water heaters at no cost to the District in 3 schools. Negotiated greater health insurance cost sharingwith employees. Conducted transportation audit and investigating other cost sharing opportunities with other districts: sharing special education transportation services and personnel sharing with neighboring town (Hopedale). Looking to bring additional services in-house. Increased our school choice populationat Clough and Nipmuc. Under a grant from MUEF, provided grant writing instructionto staff in order to bring additional funds to the District. Mendon Upton Regional School District Mendon Upton Regional School District 17

  18. FY08 State Rankings(1=highest, 323=lowest) Per Pupil Expenditures: Overall – 284th($10,007 vs. $12,496 state avg) Administration – 314th Instructional Leadership – 293rd Classroom and Specialist Teachers – 247th Other Teaching Services – 292nd Professional Development – 177th Instructional Materials – 48th Guidance Counseling/Testing – 201st Pupil Services – 201st Operations/Maintenance – 218th Insurance/Retirement – 280th Out-of District PPE’s – 120th Staffing: Student to Instructional Personnel Ratio – 258th Information source: MA DESE Website Mendon Upton Regional School District Mendon Upton Regional School District Mendon Upton Regional School District 18 18

  19. Enrollment Increase • From 1999-2009, Massachusetts’ overall student enrollment dropped by 0.5%. • Of 330 districts reporting, MURSD ranked #1 in state in enrollment growth at 56.4%! • Increase in enrollment has driven a need for budget increases. Information source:http://www.doe.mass.edu/boe/docs/1009/item8_percentchng.xls Mendon Upton Regional School District

  20. Summary In FY09, school district cut ~10 positions, half of them classroom teachers For FY10 budget, another 18 positions were cut, including five classroom teachers Most recent cuts: 8 positions, including one teacher Budget will be much more challenging in FY11 Education costs are rising faster than what Prop 2½ can support; result = a structural deficit School Committee will continue to work with town and state officials on future funding and cost reduction opportunities Mendon Upton Regional School District Mendon Upton Regional School District 20

  21. Help Needed Restore regional transportation reimbursement to >80% level – where’s the incentive to regionalize? Better control of out-of-district Special Education cost increases Out-of-district costs can sometimes approach as much as $300K due to medical needs Any perspective on additional 9C cuts during the remainder of FY10? Any insight into Chapter 70 and/or stimulus funding to expect for FY11 budgeting purposes? What happens if towns can’t meet state mandated minimum contribution? Mendon Upton Regional School District Mendon Upton Regional School District 21

  22. Thank You Rep. John V. Fernandes Senator Michael O. Moore Senator Richard T. Moore Rep. George N. Peterson, Jr For advocating for the restoration of full transportation reimbursement and for your efforts to develop a education resource study Mendon Upton Regional School District Mendon Upton Regional School District 22

  23. FY10 Certified BudgetPersonnel Reductions (18 positions) Consolidation of SPED program (1) $ 56,000 Paraprofessionals (4) $ 95,000 Administrative Assistants (2) $ 51,575 Custodians (2) $ 90,272 Food Service (2) $ 26,663 Financial Officer $108,000 HS Asst. Principal $ 70,000 SPED Aide $ 25,000 Professional Staff (4) $205,000 Personnel Total: $727,510 Mendon Upton Regional School District Mendon Upton Regional School District 23

  24. FY10 Certified BudgetExpense Reductions Retirement Offsets (6) $179,000 Utilities / Fuel Savings $150,000 General School Supplies $ 46,979 Maintenance Account $ 46,000 Athletics (supplies) $ 34,000 Department Supplies (Nipmuc) $ 31,469 Stipends (2) $ 8,536 Late Bus $ 3,600 Adjust Paraprofessional Hours $ 80,000 SPED Transportation Collaborative $ 75,000 Reduce Health Care co-pay line item $ 20,000 Health Care (lower anticipated increase) $ 90,000 SPED out-of-district reductions $ 96,000 Security $ 9,000 Attendance Services $ 11,000 Expenses Total: $878,765 Mendon Upton Regional School District Mendon Upton Regional School District 24

  25. FY10 Certified BudgetRevenue Increases Federal Stimulus (IDEA Grant) $273,000 IDEA Grant annual increase $ 30,000 8 Additional Choice at Nipmuc $ 48,000 6 Kindergarten Choice at Clough $ 36,000 Revenue Increase: $387,000 Mendon Upton Regional School District Mendon Upton Regional School District 25

  26. MURSD’s FY10 Foundation Budget State avg: $9659 Mendon Upton Regional School District

  27. Mendon’s Target Local Share Target Local Share Mendon Upton Regional School District

  28. Upton’s Target Local Share Target Local Share Mendon Upton Regional School District

  29. Percentage of Total Budget From All Sources - FY10 Mendon Upton Regional School District Mendon Upton Regional School District 29

  30. Per Pupil Expendituresvs. comparable communities (FY08)(based on income, population and student enrollment) DEDHAM $13,893 ASHLAND $11,332 CANTON $11,324 HOLLISTON $11,217 GROTON DUNSTABLE $10,790 FOXBOROUGH $10,542 HANOVER $10,121 MENDON-UPTON $10,007 MEDFIELD $9,957 NORTH READING $9,908 MEDWAY $9,714 MA State Average: $12,496 Information source: MA DESE Website (comparable communities selected by DESE) Mendon Upton Regional School District Mendon Upton Regional School District Mendon Upton Regional School District 30 30

  31. Student to Instructional Personnel Ratio (not class size)MURSD ranked last of 10 comparable communities • Dedham 13.0 • Hanover 13.0 • Holliston 13.4 • Foxborough 14.5 • Ashland 14.9 • Medway 14.9 • Medfield 15.1 • Canton 15.4 • Groton-Dunstable 16.0 • North Reading 16.4 • Mendon-Upton 19.0 • Information source: MA DESE Website (FY07 – most recent data available) Mendon Upton Regional School District Mendon Upton Regional School District 31

  32. Budget Summary Mendon-Upton Regional Schools - FY09 Mendon Upton Regional School District

  33. Prioritized Capital Needs 1. Boilers – Miscoe Hill ($200,000) • Boilers are over 20 years old; one was repaired last summer. • We estimate that they are running at 50% efficiency. • When the temperature reads zero degrees Fahrenheit or below the boilers use 500 gallons of oil per day. • Our request to replace the boilers isn’t to necessarily save on oil --- the boilers are simply deteriorating. 2. Water Supply – Miscoe Hill ($100,000) • The well is approximately 350 feet deep, and is located in the boiler room, making it difficult to access for repairs. • The yield of water is becoming less and less each year. • The bottom of the well continues to build-up with rocks and other debris from the veins, which is contributing to a reduced yield and longer time to recover. The water is generally brown and rusty. • A filter system was installed recently, and it needs to be cleaned regularly to allow the water to run into the school's storage tanks. • The gallon per day (GPD) demand is increasing due to a larger student population. When school is in session we use 2,000 gallons per day. • On a number of occasions over the past couple of years the school lost water. Mendon Upton Regional School District

  34. Prioritized Capital Needs (cont.) 3. Hot Water Tanks – Nipmuc ($80,000) • The two tanks are 12 years old. The normal life expectancy is 10 yrs. • They are corroding and the inner lining is breaking apart and going through our water supply, causing the water to become discolored. • They are not just storage tanks. They have their own fuel source to heat the water. • Each tank holds 600 gallons of water. • We cannot replace the lining of the tanks. They are deteriorating. • We would prefer electric nickel plated lining tanks equipped with a timer. This system has a 20 year life expectancy. • We’ve determined that with a newer system we would most likely not need 600 gallon tanks, thus reducing the estimated cost. 4. Roof Repair – Miscoe ($250,000) • The roof at Miscoe leaks in a number of sections. A number of areas are very spongy or brittle and others where tar patches are separating from previous repair work. • The total square footage of the roof is approximately 143,000 square feet. • We need to replace 100,000 square feet of the roof. • We need to replace the white portion which is constructed from PVC. • The total replacement would include a rubber roof with insulation applied under the rubber coating. Mendon Upton Regional School District

  35. Prioritized Capital Needs (cont.) 5. Back-up generator – Miscoe ($200,000) • Miscoe is the only school without a back-up generator system. This is a concern, given that this site is used as an emergency shelter by the town of Mendon. It is also a concern for the day to day operation should we lose power. • A generator is needed to operate the normal life support systems such as: water, refrigeration, essential lighting, heat and sewer discharge in the event that we lose power. • A 200 amp generator would be needed. • Unsure at this time of any potential grant opportunities. 6. Energy Control System - Miscoe Hill ($400,000 estimate). • Miscoe currently has an antiquated fifty year old system that is air driven. It is in constant need of repair. The purpose of a control system is to regulate heat and circulate outdoor air throughout the school. The other schools have more modern computer driven control systems. 7. Energy Management System (HVAC - Nipmuc) ($100,000). • This is a computer driven system (unlike Miscoe), and is not the entire management system. It is currently working, but it is not as efficient as it should be and parts are being more difficult to replace due to its age. Mendon Upton Regional School District

  36. Capital Needs Summary • Miscoe Hill School Sub Total = $1,150,000 • Nipmuc School Sub Total = $ 180,000 • TOTAL $1,330,000 MSBA Statement of Interest filed for Miscoe Hill renovations on Nov. 13, 2009. Mendon Upton Regional School District

  37. Thank you for your support for Mendon-Upton Regional Schools! Mendon Upton Regional School District Mendon Upton Regional School District 37

  38. Mendon Upton Regional School District

  39. Mendon Upton Regional School District

  40. Direct Special Education Expenditures as a Percentage of School Budgets, FY98 to FY08 Mendon Upton Regional School District

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