Green Cove Springs Proposed Police Station Overview - March 2013 Council Meeting

1. PROPOSEDPOLICE STATION/EOCOVERVIEW Special City Council Meeting March 26, 2013

2. Opening Remarks • Vision • Need • Size • Location • Cost • Local Economic Impact

3. Vision Historical perspective over a decade 1999-2013

4. 1999-2010 • Since 1999 the current site was a temporary measure • Considerable discussion and analysis • 2001 Minute Excerpts forward on this project • Dialogue on location- on or off of US 17 and even @ ASACC Site on MLK Boulevard • In 2010 Design Plans were provided to Council and approved

5. 1999-2010 • In 2010, $230 s.f.; $5 M Construction costs; 16,000 s.f. heated/cooled • Build for future- 30 years • Population Projection: 30,000; Surge 12-13,000 • Meet our Vision Plan • Prequalify contractors

6. 1999-2010 • National avg230 s.f./employee • Plan was for 213 s.f./employee • Service Standard 2.2 officers/thousand population • Anticipate 66 sworn and 15 civilian

7. 2011 - 2013 • April 19, 2011 – Project overview 14 page agenda item, photos, size, cost, location • May 17, 2011 – Funding Strategy Plan • February, 2012 - Vision Plan Update • May 15, 2012 - Comprehensive update on this Capital Project: Sources and Uses, Site Readiness to Proceed, Action Steps, and Council direction • July 3, 2012 – Adopt Rezoning Ordinance • July 17, 2012 - Funding Strategy Update (2nd time)

8. 2011-2013 • July 26, 2012 - Planning & Zoning Board approved the Site Plan. In their packet it showed the building footprint, square footage, and building façade • August 7, 2012 - Adopt Ordinance to re-open Wilson Avenue due to land rights • August 7, 2012 - Council approved the Site Plan • October 2, 2012 - Council approved addtl architectural fees due to building footprint shift from closure of Wilson Avenue

9. 2011-2013 • November 7, 2012 - Council adopts plan for adaptive reuse of former police station site • December 4, 2012 - Council approves Request for Qualifications (RFQ) process with a tentative timeline subject to change • December 4, 2012 - Funding Strategy Update (3rd time)

10. March, 2013 • March 5, 2013 - Mayor asks for City Manager to give brief update under Comments section of agenda • March 26, 2013 - Special Council Meeting

11. Need 20-Minute Video current facility 205 Spring St Current Organization Future Facility Components

12. Need • The Honorable Rick Beseler, Sheriff , Clay County

16. Future Facility Components • Lobby • Storage • Mechanical Rooms • Offices • Conference Rooms • Restrooms • Evidence • Vaults

17. Future Facility Components • Lockers • Physical Fitness Training Area • Armory • Briefing Room • Training Room • Interview Room • Prisoner Booking Room

18. Future Facility Components • Communications • Break Room • Sallyport

19. Sworn Strength

20. All Calls for Service

21. Size 20,000 Square Foot Emergency Operations Center (EOC) Population Projections Design Elements

22. Emergency Operations Center (EOC) • Video EOC • Chief Lorin Mock, Director, Clay County Emergency Management • John Ward, Asst Director, Clay County Emergency Management

23. Critical Facility • Serve dual purpose as Community Meeting Room • Serve dual purpose as Emergency Operations Center • Provide Veteran’s Memorial @ Entrance • Share Local History • Build Capital Wealth • Attract Business and Industry

24. Population Projections • Exclude impact from Outer Beltway • Exclude impact from Reynolds Industrial Park Build-out • Potential Impact from Reynolds per Comprehensive Plan is 3,919 dwelling units 10,133 population and 8 M S. F. Development, 1,500 Time Share Units, 1,650 Boat Slips • Exclude Annexations

25. Clay County, Florida 191,143 Population Projections Low Medium High Source: UF Bureau of Economic Business Research (BEBR)

26. Population Projections Clay County, Florida Source: Northeast Florida Regional Planning Council

27. Population Projections Clay County Green Cove Springs Source: UF Shimberg Center

28. Population Projections Source: City of Green Cove Springs Comprehensive Plan for 2025 Data & Analysis

29. Location Land Purchase Discussion

30. Idlewild Avenue Site Expenses • Final Land parcel purchase was in 2008 • Architect • $1.4 Million inception to date

31. Site Characteristics • 3.1 acres • Frontage on SR 16 (1001 Idlewild Avenue) • Abuts Wilson Avenue • Adjacent to Melrose Avenue • On-site Stormwater • Off-street Parking

33. Cost CoMPARE & CONtrast Per Square Foot

34. Funding Strategy: Sources $2.244M = 43% Source: December 4, 2012 Staff Report

35. Funding Strategy: Uses $4.5 M $5.1M Source: December 4, 2012 Staff Report

36. Bid Tabulations Source: March 25, 2013 Bid Tabulation

37. Funding Strategy: Uses Source: December 4, 2012 Staff Report and March 25, 2013 Bid Tabulation

38. Funding Strategy: Sources $181 s.f. 20,000 s.f. $1.844M = 51% Source: December 4, 2012 Staff Report and March 25, 2013 Bid Tabulation

39. Financing Options (Surtax Only) • Extend Surtax beyond December 31, 2019 • Surtax is a local option sales tax of an additional penny  $630K/year • Pledge in various combinations • Allocate a portion of surtax, nte $255K for 7 years, =$1,785 M • Allocate 100% of Surtax for 2 years = $1,260 • Impact other CIP uses in areas of parks and recreation, streets, facilities

40. Financing Options (Surtax Only) • Fixed vs. Variable Interest Rates • Ability to Refinance • Construction Drawdown Basis • Interest only during Construction • Flexible Repayment Periods • Duration of Loan: 6 and 20 years • Negotiate Prepayment

41. Cost Comparisons • City Hall c. 2004 • 26,709 s. f. • Built to Category 2, 110 mph standard ≠ EOC Capability • Limited Generator Power first floor only; $200K • 1.4 acres • No parking requirements • $4,037 Million • $151.15 s.f.

42. Cost Contrasts • Proposed Police Facility c. 2013 • 16,000 s.f. under air, total 20,000 s.f. • 1,940 s.f. for EOC portion @ $400,000 w match = $533,500 is $275 s.f. • Built to Category 5, 160 mph standard =EOC Capability • Self-Sufficient for 72 hours: (Electric, Water, Fuel, etc.)

43. Cost Contrasts • 3.1 acres • Parking requirements • $4.5 Million • $5.6 Million lowest bidder

44. Construction Bid Costs and Time • $5.597 M - $5.897 M • $279.85 s.f. - $294.85 s.f • 300 days – 442 days

45. Re-Design Options • Investment in Future • Do not delete perceived arbitrary elements • Lessen Impact New Construction Documents: Architect, and civil, mechanical, electrical, plumbing, landscape architect • Recommend use of planned site • Maintain architectural style for communications, no cell tower on site

46. Cost Factors • Interest rates are at low point • Construction costs are on rise • Construction Type • Square Footage

47. Local Economic Impact Workforce $5 M Construction Project

48. Jobs, Wages • Direct effect: 38 jobs, $1.3 M wages, $1.783 Value added to goods at each stage of process • Indirect effect: 26 jobs, $858,853 wages • Effects are during construction period which is close to one year as a result of this economic stimulus Source: State Department of Economic Opportunity

49. Decision-Making Process Approve/Reject Bids Loan Ordinance

50. Conclusion Vision Proposed Plan Testimonials Bids Sources and Uses