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new zealand association for christian schools

new zealand association for christian schools. best practice reporting to boards. r oss henson , associate resolve consulting group. slide 12. Text. what sustainers. Board Policy Handbook Annual Budget Long Range Financial Masterplan Operational KPIs Board Reporting

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new zealand association for christian schools

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  1. new zealand association for christian schools best practice reporting to boards ross henson, associate resolve consulting group

  2. slide 12 • Text

  3. what sustainers • Board Policy Handbook • Annual Budget • Long Range Financial Masterplan • Operational KPIs • Board Reporting • Statement of Faith Performance Appraisals Sentiment Surveys Strategic Management Plan Employment contracts Board and Executive role descriptions Organisation Chart

  4. reporting and assessment • to enhance the governance process • Components of best practice Board reporting • Best practice assessment processes • Practical suggestions • Questions

  5. board report components • Agenda and Minutes • Principals operations report (each meeting) • Compliance report (each meeting) • Committee minutes and recommendations (each meeting) • Finance report (quarterly) • Strategic Plan reporting (quarterly)

  6. agenda and minutes • Clear agenda with suggested timing and resolutions • Annual Council Agenda (or rolling three year agenda to match Strategic planning cycle) • Declarations (Conflict of Interest, Disqualification) • Minutes clear with clear resolutions

  7. principal’s report • Matters for decision • Matters for discussion and advice • Matters for information • Use Issue papers for key decisions • Use KPI’s for operational performance

  8. compliance report • Governance and operational compliance • Becomes an integral management tool for annual planning • Lists all areas of statutory and policy compliance • See example...

  9. committee minutes • All Board committees to provide written minutes • Should contain clear proposed resolutions for Council approval • Principle: Committees have clear brief and do not make decisions

  10. finance report • Straight from system • Minimise transfers to spreadsheets • Simple and consistent • Use KPI’s and Dashboard graphs • Add financial summarised data over 4 key areas of income and expenditure to gather trend info • Part of a long range financial master plan that is revisited annually

  11. finance report-maximise accountability • Accountability has nothing to do with Trust • Accountability vs Responsibility • Review reporting and systems • To Principal • To Board • To Association/Membership

  12. biblical principles for accountability As Christian’s we are called to be accountable to God, this must be evident in the way we serve others and fulfill our roles in Christian Schools 1Cor 4:1-5, Heb 13:17, 2 Kings 5:15-27

  13. finance report-no time?

  14. is anything out of place?

  15. Key financial kpi’s to monitor • Student/Teacher ratios • Primary – 18:1 • Secondary – 13:1 • K-12 overall 15:1 • Student/All Staff – min 10.5:1 • Fee Concessions as % of Gross Fees - max 25% • Debt per student – max $7,000 • P+I as % of Operating expenditure – max 10% • Interest Cover – min 2.00 times • Cash surplus as % of operating income – aim 5% • Salaries as % total expenditure <75%

  16. strategic plan progress reporting • Quarterly progress on the Annual Action Plans arising from the multi year strategic plan • Tabular format • Show progress in bold from quarter to quarter and use executive summaries • Remember – should be strategic areas of focus and not operational reporting • example....

  17. strategic plan progress reporting • Use Non Financial KPI’s in measuring progress in non financial areas • Example College Strategic non financial KPI’s.....

  18. strategic plan progress-are we going the same way?

  19. assessment processes • Annually • Staff appraisals performed by supervisors • Principal appraisal by Board and direct report staff using an external facilitator • Council appraises itself corporately and individually • Every three years • External appraisal of Board by external expert • Community Sentiment Surveys (parents, staff,students) – linked to strategic plan cycle • External appraisal of Principal by a colleague

  20. reporting and assessment • to enhance the governance process Questions?

  21. more information This presentation available online at www.resolveconsulting.net search on NZACS • Ross Henson • Associate • Resolve Consulting Group • P +61 430 072 593 • E ross@resolveconsulting.net • W www.resolveconsulting.net

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