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SIS Modernization project

SIS Modernization project. Institutional Effectiveness & Student Success November 20, 2013. Implementation Team. The SIS project is a joint project managed by both the Educational Programs and Institutional Effectiveness Division and Information Technology Division at LACCD

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SIS Modernization project

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  1. SIS Modernization project Institutional Effectiveness & Student Success November 20, 2013

  2. Implementation Team The SIS project is a joint project managed by both the Educational Programs and Institutional Effectiveness Division and Information Technology Division at LACCD Administrative Oversight: • Ms. Bobbi Kimble, Interim Vice Chancellor of Educational Programs and Institutional Effectiveness • Mr. Jorge Mata, Chief Information Officer Implementation Team Consists of Three Leads: • Mr. Chris Nersisyan, IT Project Manager for LACCD • Mrs. Betsy Regalado, Lead Functional Administrator for SIS Project, LACCD • Mr. Joey Harpst, Project Manager, Ciber

  3. What is the Student Information System? • The SIS is a vital tool in delivering student services while at the same time supporting teaching and learning. It is an electronic system that: • Creates the schedule of classes; • Provides transcripts; • Manages the financial aid process; • Links faculty assignments to the courses they teach; • Records grades; • Calculates a student’s GPA; • Serves as a data source for MIS, accreditation, AtD, SLO ; • Manages student fees; • And much more

  4. Current Status: Phases of the project • Discovery (Complete) • Configuration(In-progress) • Testing • Training • Go-live

  5. Current Status: FIT GAP ANALYSIS SESSIONS

  6. Current status: Communication Plan • Monthly Newsletters • SharePoint Collaboration hosted on district server • On-going in-person presentation at the various district committees • College Roadshows

  7. Original Deployment options • RFP proposed plan was to use two beta campuses • Pierce College • Valley College • In year two , the SIS will be deployed at the remaining 7 colleges • At the conclusion of the Discovery Phase of the Project , the management team revisited the deployment plan and now is considering a pilot by module roll-out instead.

  8. Change Initiative: Original deployment Plan rationale • Reduce Project Risk • Prevent repeat of SAP implementation issues • Prevent “Big-Bang” deployment • Be able to conduct a thorough test of a complete system before all campuses Go Live.

  9. Change initiative: Original Deployment timeline • Project Schedule

  10. Change Initiative:Recommended Deployment Rationale • Module-by-Module - across all nine colleges • Prevents a BIG BANG roll-out • Based on student enrollment life -cycle

  11. Admissions Progress Timeline

  12. Student Records Progress Timeline

  13. Financial Aid Progress Timeline

  14. Student Financials Progress Timeline

  15. Enterprise Portal Progress Timeline

  16. Change initiative: Comparisons Advantage What’s different Current plan deploys two beta campuses in year one and remaining seven in year two Future Plan would deploy all nine colleges at one time in a phased deployment Mitigation strategy wouldn’t extend beyond the original project timeline • Ease of maintenance • Standardized business processes • Regulatory compliance • MIS and “320” Reporting • Minimized duplication • Data between PeopleSoft and DEC remains consistent • Implementation Go-Live once • Resolves enrollment issues

  17. Deployment Plan Change Rationale • Original RFP assumption was that LACCD operated as nine separate, independent colleges and the original configuration design considered was multi-institution. • After the technical analysis was completed, it became apparent how much the Colleges share data and are tightly coupled • ESC would need to increase its support staff to maintain the multiple solutions. • Self Service issues with students having to switch back and forth between legacy and new system if they attend both pilot and non-pilot colleges • Essentially running two SIS systems in same organization, integrity of MIS and 320 reporting would be compromised

  18. Consultation – supporting groups • New module deployment plan was vetted and supported by the following district-wide committees: • Business functional users • Student Affairs Council • AFT College Staff Guild • District Academic Senate Execute Council • Operational Steering Committee • SIS Policy Advisory Committee • Senior Management • President Cabinet • Interim Chancellor

  19. Change initiative:action items

  20. Projected Plans:continued configuration • Weekly Configuration Meetings with Functional Users • Monthly Configuration Review Meetings • Data Conversion and Validation • Design and Development of required in-scope customization • Development of the Marketing and Communication Plan

  21. Projected Plans:Student AND Faculty Involvement • Student and Faculty Focus Groups: • Feedback on system and navigation • Feedback on the enterprise portal • Feedback on mobile device access and ease • Assist with Marketing Campaign

  22. THANK YOU FOR YOUR CONTINUED SUPPORT!

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