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CITY OF PHOENIX WATER SERVICES DEPARTMENT

Pre-Submittal Meeting. CITY OF PHOENIX WATER SERVICES DEPARTMENT UNION HILLS WATER TREATMENT PLANT (UHWTP) REHABILITATION 2016 PROJECT NO. WS85320024 DESIGN SERVICES & CMAR. February 19, 2016. Welcome and Introductions. Keith Brown , Contracts Specialist

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CITY OF PHOENIX WATER SERVICES DEPARTMENT

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  1. Pre-Submittal Meeting CITY OF PHOENIX WATER SERVICES DEPARTMENT UNION HILLS WATER TREATMENT PLANT (UHWTP) REHABILITATION 2016 PROJECT NO. WS85320024 DESIGN SERVICES & CMAR February 19, 2016

  2. Welcome and Introductions • Keith Brown, Contracts Specialist Street Transportation Department • Raghu Nandan, P.E. Team Lead, Project Manager Water Services Department • Joanne McLaughlin, Equal Opportunity Programs Assistant Equal Opportunity Department

  3. Meeting Overview • Sign-in please…copies of sign in sheet will be available on website: https://www.phoenix.gov/streets/procurement/ current-opportunities • Please hold questions until the Q&A period. • This is the ONLY opportunity to discuss this project with City staff.

  4. Agenda • Project Description • Project Scope of Work • SBE Participation • Submittal Requirements • Selection Schedule • Questions?

  5. Project Description • The selected engineering firm will work together with the selected Construction Manager at Risk (CMAR). • The design phase services will be performed during the 2016-17 Fiscal Year. • The construction phase services will be performed during the 2017-2018 Fiscal Year. The estimated construction cost is $9 million. • The engineering firm is anticipated to perform a more in depth assessment and provide recommendations for repairs and/or rehabilitation, which may include mechanical, electrical, and structural facilities.

  6. Project Scope of Work(UHWTP) • UHWTP is a 160 MGD direct filtration facility • The facility treats raw water from the Central Arizona Project (CAP) Canal for ultimate distribution to the COP potable water distribution system. • The WTP treats the CAP canal water with various operations and processes consisting of: • Raw Water System (Preliminary Treatment- Inlet, Pump Station) • Pretreatment Facilities (Rapid Mixing, Flocculation Trains, Sedimentation)

  7. Project Scope of Work (WHWTP)(Continued) • Chlorination, Fluoridation, Caustic Soda, Sulfuric Acid, Ferric Chloride, Powdered Activated Carbon (PAC) • Treated Water Storage Reservoir • Used Water Recovery System (UWRS) • Solid Handling Facility

  8. Project Scope of Work (WHWTP)(Continued) • The WTP treats the CAP canal water with various operations and processes consisting of: • Raw Water System (Preliminary Treatment- Inlet, Pump Station) • Pretreatment Facilities (Rapid Mixing, Flocculation Trains, Sedimentation) • Filtration (GAC Filters) • Chlorination, Fluoridation, Chemical Systems (Sodium Hydroxide, Sulfuric Acid, Ferric Chloride) • Powder Activated Carbon • Solids Handling/Used Water Recovery Systems • Treated Water Storage Reservoir

  9. Project Scope of Work (WHWTP)(Continued) • The City anticipates the rehabilitation for the following systems but not limited to: • Raw water pumps & piping segments • Pre-treatment solids scraper system • Power activated carbon feed system • Finished water pumps

  10. Project Scope of Work (WHWTP)(Continued) • Chlorine disinfection system • Backwash water clarifiers telescoping valves • Thickened sludge pumps • Electrical Systems

  11. QUESTIONS?

  12. SBE–Small Business Enterprise Program The City of Phoenix strives to advance the economic growth of local businesses through its Small Business Enterprise (SBE) Program. The City requires the participation of SBE firms throughout all phases of contracts.

  13. SBE Program Requirements • Subject to City of Phoenix Code, Chapter 18, Article Vl, pertaining to the participation of Small Business Enterprise (SBE) firms • SBE utilization goal is TBD% • SBE Goal established by Goal Committee at substantial completion of design • The successful submitter is required to meet or exceed the Required SBE Goal for ALL work performed on the construction contract

  14. SBE Pre-Award Requirements CMAR • No SBE documents due submittal time • A directory of all eligible certified SBE firms is available online at: https://phoenix.diversitycompliance.com • “Good Faith Efforts” • If Contractor is unable to meet the goal • Must submit fully documented waiver request

  15. Post-Award SBE Requirements • To be counted for credit towards SBE utilization, the certified firm must perform a commercially useful function in their certified scope of work. • SBE firms must be certified at the time of each job order agreement. • SBE documents due to EOD at each GMP • Contractor’s Statement of Proposed SBE Utilization • Letter of Intent to Perform as an SBE Subcontractor/Supplier

  16. For more information please contact: Joanne McLaughlin Equal Opportunity Programs Assistant Joanne.mclaughlin@phoenix.gov 602-534-1279

  17. QUESTIONS?

  18. Statement of Qualifications Criteria • General Information – 10 points • Design Experience of the Prime Firm – 20 points • CA&I Experience of the Prime Firm – 10 points • Experience of Key Personnel and Sub-consultants – 20 points • Project Understanding and Approach – 30 points • Overall evaluation – 10 points

  19. Statement of Qualifications Criteria(Continued) • Cover Letter (company name, address and contact information) • Evaluation Criteria (including project organizational chart) • Additional Content (resumes or other information) • MAXIMUM pages permitted is 10 pages: + Evaluation Criteria (including organizational chart) + Additional Content (resumes or other information) = 10 MAXIMUM pages permitted

  20. Statement of Qualifications Criteria (Continued) • Each page side with criteria information will be counted. • Pages that have photos, charts, and graphs will be counted toward maximum number of pages. • Front and back cover, Cover Letter, Table of Contents and tab dividers will NOT be counted toward the maximum page limit, UNLESS they include information that may be considered by the selection panel.

  21. Statement of Qualifications Criteria (Continued) • Submit seven copies of the SOQ. • SOQ due: 12:00pm Noon – Arizona local time Friday, March 04, 2016 Phoenix City Hall 200 W. Washington 6th Floor, Submittal Box

  22. Statement of Qualifications Criteria (Continued) • Grounds for Disqualification: • Receipt of submittal after specified cut-off date and time. • Too few copies of the submittal. • Deposit of submittal in the wrong location. • Violating the “Contact with City Employees” policy which is contained in the RFQ.

  23. Selection Schedule • SOQs due at 12:00 P.M. March 04, 2016 • Selected Firm Notification March 25, 2016 • Scope Meeting April 2016

  24. STREET TRANSPORTATION – PROCUREMENT SECTION WEBPAGE • Request for Qualifications • Notifications • Plan Holder List • Pre-submittal Power Point Presentation and Sign-In • Award https://www.phoenix.gov/streets/procurement/ bid-results

  25. QUESTIONS AFTER TODAY Please contact: Mr. Keith D. Brown, Contracts Specialist (602) 534-5789 Keith.D.Brown@phoenix.gov

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