Mastering Table Creation and Formatting in Microsoft Office 2007

1. Microsoft Office 2007 - Illustrated Creating and Formatting Tables

2. Objectives • Insert a table • Insert and delete rows and columns • Modify rows and columns • Split and merge cells Microsoft Office 2007- Illustrated

3. Inserting a Table • A table is a grid made up of rows and columns of cells that you fill with text and graphics • A cell is the box formed by the intersection of a column and a row • The lines that divide the columns and rows are called borders Microsoft Office 2007- Illustrated Complete

4. Inserting a Table (continued) • Table menu includes a grid for selecting number of columns/rows for the table • Also has commands for inserting tables: Microsoft Office 2007- Illustrated Complete

5. Inserting a Table (continued) Microsoft Office 2007- Illustrated Complete

6. Microsoft Office 2007- Illustrated Complete

7. Inserting a Table (continued) • To create a table: • Use Table button in Tables group of Insert tab to open Table menu and insert a blank table • Type text in the table cells • Press [Tab] to move from cell to cell or click in a cell to move the insertion point • Press [Tab] at the end of the last cell, to create a new blank row at the bottom of the table Microsoft Office 2007- Illustrated Complete

8. Inserting and Deleting Rows and Columns • To select rows and columns: • Use Select command in Table group on Table Tools Layout tab • Use the mouse • Click margin to the left of a row to select it • Click top border of a column to select it • Drag across a row or down a column to select the row or column Microsoft Office 2007- Illustrated Complete

9. Inserting and Deleting Rows and Columns (continued) • First select the row or column where you want to add or remove information • Use the appropriate Insert command in the Rows & Columns group of the Table Tools Layout tab • Use the Delete command in the Rows & Columns group of the Table Tools Layout tab Microsoft Office 2007- Illustrated Complete

10. Inserting and Deleting Rows and Columns (continued) Microsoft Office 2007- Illustrated Complete

11. Microsoft Office 2007- Illustrated Complete

12. Inserting and Deleting Rows and Columns (continued) • Copying and moving rows and columns • Copy and move rows and columns the same way you copy and move text • Use the Copy, Cut and Paste buttons • Rows are inserted above the row containing the insertion point • Columns are inserted to the left of the column containing the insertion point Microsoft Office 2007- Illustrated Complete

13. Modifying Rows and Columns • Change the size of columns and rows by: • Dragging a border • Using AutoFit command in Cell Size group on Table Tools Layout tab • Setting exact measurements using the Table Row Height and Table Column Width text boxes in the Cell Size group or the Table Properties dialog box Microsoft Office 2007- Illustrated Complete

14. Microsoft Office 2007- Illustrated Complete

15. Modifying Rows and Columns (continued) • To set advanced table properties: • Properties command in Table group on Table Tools Layout tab • Table Properties dialog box opens Microsoft Office 2007- Illustrated Complete

16. Sorting Table Data (continued) Microsoft Office 2007- Illustrated Complete

17. Sorting Table Data (continued) Microsoft Office 2007- Illustrated Complete

18. Sorting Table Data (continued) • Sorting lists and paragraphs • Use Sort command in Paragraph group on Home tab, and then choose: • Type of data (text, numbers, dates) • Sort by criteria (paragraphs or fields) • Fields are text or numbers that are separated by a character, such as tabs or commas • Sort order (ascending or descending) Microsoft Office 2007- Illustrated Complete

19. Splitting and Merging Cells • Merge cells to combine adjacent cells into one larger cell • Split cells to divide a cell into multiple cells • Use Merge Cells and Split Cells commands in Merge group on Table Tools Layout tab Microsoft Office 2007- Illustrated Complete

20. Microsoft Office 2007- Illustrated Complete