Enhance Your Presentations in Microsoft Office 2007: Inserting Multimedia and Custom Elements

1. Microsoft Office 2007- Illustrated Inserting Illustrations, Objects, and Media Clips

2. Objectives • Create custom tables • Design a SmartArt graphic • Format a SmartArt graphic • Insert an animation • Insert a sound Microsoft Office 2007-Illustrated

3. Objectives • Uses macros • Add action buttons • Insert a hyperlink Microsoft Office 2007-Illustrated

4. Create Custom Tables • Use a table to display related information • Tables display the styles and colors of the design theme • Customize tables to fit your information Microsoft Office 2007-Illustrated

5. Create Custom Tables (cont.) Custom column style Microsoft Office 2007-Illustrated

6. Create Custom Tables (cont.) • Draw a custom table • When you have limited space • When the table needs to be a specific size • Click the Table button on the Insert tab • Pencil pointer appears • Drag to create the boundaries of the table Microsoft Office 2007-Illustrated

7. Designing a SmartArt graphic • The SmartArt graphic combines content with illustrations Text pane Microsoft Office 2007-Illustrated

8. Designing a SmartArt graphic (cont.) • Each shape in the SmartArt graphic can be individually formatted • Each shape has sizing handles and a rotate handle • Each shape can be moved within the boundaries of the SmartArt graphic Microsoft Office 2007-Illustrated

9. Designing a SmartArt graphic (cont.) • Organizational charts • Illustrate business structure • Layouts are found in the Hierarchy group in the SmartArt feature Microsoft Office 2007-Illustrated

10. Formatting a SmartArt Graphic • Use the tools on the SmartArt Tools Format tab to change the following: • Shape styles • Shape fills • Shape outline • Shape effects Microsoft Office 2007-Illustrated

11. Formatting a SmartArt Graphic (cont.) New shape Added pictures Microsoft Office 2007-Illustrated

12. Inserting an Animation • Use animated GIF’s to illustrate a point or capture the attention of your audience • An animation contains multiple images that move or stream together when you run a slide show • PowerPoint includes a number of GIF’s • A movie is live action captured in digital format using a movie camera Microsoft Office 2007-Illustrated

13. Inserting an Animated GIF file (cont.) Animation Microsoft Office 2007-Illustrated

14. Inserting an Animated GIF file (cont.) • Inserting movies • Insert movies from the Clip Organizer, the Microsoft Web site, or from other sources • To insert a movie, click the Movie button list arrow on the Insert tab • Edit the movie using the Picture Tools Format tab Microsoft Office 2007-Illustrated

15. Inserting a Sound • Use sounds to enhance the message of a presentation • Insert from the Microsoft Clip Organizer, the Internet, or other sources • PowerPoint automatically links sound files over 100KB • PowerPoint sounds are Windows Audio files (.wav) Microsoft Office 2007-Illustrated

16. Inserting a Sound (cont.) • Playing music from a CD • Play an audio track during a slide show • Click the sound button list arrow on the Insert tab, then click Play CD Audio Track • An audio track can play manually or automatically during a slide show Microsoft Office 2007-Illustrated

17. Inserting a Sound (cont.) Microsoft Office 2007-Illustrated

18. Using Macros • Macro • Used to automate tasks • A recording of an action or set of actions • Consists of command codes created in Visual Basic for Applications language • Created in Microsoft Visual Basic • Identified by the file extension .pptm Microsoft Office 2007-Illustrated

19. Using Macros (cont.) Microsoft Office 2007-Illustrated

20. Adding Action Buttons • Action button • Interactive button used to perform a specific task • Play a sound or movie • Hyperlink to another slide • Hyperlink to an Internet address • Open another presentation or file • Created using shapes from the Shapes gallery Microsoft Office 2007-Illustrated

21. Adding Action Buttons (cont.) Action button Microsoft Office 2007-Illustrated

22. Inserting a Hyperlink • Use a hyperlink to “jump to” and view another document during a slide show • A hyperlinkis a specially formatted word, phrase, graphic, or drawn object that you click to display something else • Another slide in the same or different presentation • Another file in another program • An address on the Web Microsoft Office 2007-Illustrated