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NGS CONTRACTING For Surveying and Mapping

NATIONAL OCEANIC AND ATMOSPHERIC ADMINISTRATION National Ocean Service National Geodetic Survey. Positioning America for the Future. NGS CONTRACTING For Surveying and Mapping. George Leigh National Geodetic Survey October 27, 2005. Contracting History. Color Film Processing -1973

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NGS CONTRACTING For Surveying and Mapping

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  1. NATIONAL OCEANIC AND ATMOSPHERIC ADMINISTRATION National Ocean Service National Geodetic Survey Positioning America for the Future NGS CONTRACTINGFor Surveying and Mapping George Leigh National Geodetic Survey October 27, 2005

  2. Contracting History • Color Film Processing -1973 • All Film Processing - 1984 • All Obstruction Chart Scribing - 1978 • Airport Geodetic Control - 1985 • Airport Aerial Photography - 1989

  3. Contracting History • Shoreline Aerial Photography - 1996 • Shoreline Satellite Photography - 1999 • Shoreline Compilation - 1996 • Airborne SAR - 1997 • Aerial Digital Photography - 2000

  4. Contracting Mechanisms • Standard Low-Bid • Combination of Technical & Cost • Brooks Act (A & E)

  5. Definitions • CO = Contracting Officer • NOAA Official With Special, Legal Contracting Authority • Signs Contract • Handles Contract Disputes • CO Is ONLY Person Legally Allowed to Change a Contract or Task Order

  6. Definitions • SOW = Statement Of Work • Project Instructions • Define Area and Any Parameters Unique to Project • Task Order • Legal Document From CO Assigning Work to Firm Already Under Contract

  7. Transmittal Letter • Transmittal Procedures • Track shipments both to and from contractor • Keep File of all Letters Back and Forth

  8. NGS Contract Process • Available Training Procurement • COTR Class (5 Days) • Project Management (3 Days) • A & E Class (5 Days) • COTR Refresher (1 Day) • Basic Procurement (3-5 Days) • Ethics in Federal Contracting (1 Day) • Cost Estimating for Technical Personnel (3 Days) • Writing Performance Work Statements (3 Days)

  9. NGS Contract Process • USACE Contract Process • USACE Already Has Contracts in Place • NOAA Transfers Funds to USACE • NOAA Provides Technical Oversight • USACE Provides Administrative Oversight

  10. NGS Contract Process • NOAA A&E Contract Process • Writing Announcement (FedBizOps) • Small Business vs. Large Business • Indefinite Delivery/Indefinite Quantity (IDIQ) • Summary & Location of Work • Range of Services Required • Dates • Cost Range • Evaluation Factors

  11. NGS Contract Process • NOAA A&E Contract Process Cont. • Prepare FedBizOps Announcement • Prepare Government Cost Estimate (GCE) • Evaluate Technical Responses • Negotiate With Contractor • Select Contractor • Award Contract • Award Task Orders

  12. NGS Task Order Process & SOP • NGS Determines Project Areas and Priorities • NGS Prepares Project Instructions (PI) • NGS Prepares Govt. Cost Estimate (GCE) • NGS Sends PI to Contractor with Deadline

  13. NGS Task Order Process & SOP • Contractor Submits Technical & Cost Proposals • NGS Reviews Proposals • NGS Negotiates Technical And Cost Proposals • NGS Approves Proposals • NGS Submits PI & GCE and $ to NOAA Procurement

  14. NGS Task Order Process & SOP • CO Awards Task Order – Firm May Begin Work • NGS Visits Firm & Gives PowerPoint Presentation (1st Time) • Weekly Status Reports Required • Interim Data Deliveries Required

  15. NGS Task Order Process & SOP • E-mail Communication • Contractors Submit Invoices • NGS Reviews, Approves & Tracks Invoices • NGS Reviews & Approves Deliverables • NGS Reviews & Approves Task Order

  16. Height Mod Height Modernization has 8 Project complete & 1 Project underway • 4 firms under NOAA contract • 1 firm under USACE contract

  17. Shoreline Mapping has 38 Projects awarded: • 5 firms under NOAA contract • 2 firms under USACE contract

  18. Airport Photography Flown 1 Firm under USACE Contract

  19. New Technologies/Tests • IFSAR – 1 Current Project • LIDAR – 2 Current Shoreline Projects • Digital Cameras – Test of 3 different digital cameras • CORS Interpolation Test – Positioning Aerial Imagery Acquisition (30, 15, 10, 5, 1 sec collection rate)

  20. IFSAR • Castle Cape Area, Alaska Peninsula 1997 • Yakutat Bay, AK • Icy Bay, AK • Current Project: US Gulf Coast

  21. LIDAR • Shoreline Mapping in northwest AK • Shoreline Mapping in Long Island, NY

  22. Digital Camera Three contractors testing over WI test course: • Z/I Imaging DMC (Flown) • Vexcel Ultra Camera • Leica AD540 (Ground truth survey of 280 points)

  23. New SOW Version 13A(488 Pages – Posted on W W W) TABLE OF CONTENTS SUBJECT SECTION INTRODUCTION.....………….………………………………. 1 SCOPE………….......………………………………………….. 2 PROJECT PARAMETERS.......……………………….....……. 3 GOV’T SUPPLIED INFORMATION AND MATERIALS…... 4 DATA ACQUISITION…...........………………………………. 5 DATA PROCESSING…………………………………......…... 6 OFFICE DATA COLLECTION.………………………………. 7 QUALITY CONTROL...........………………………………….. 8 DELIVERABLES…………………………………………….… 9 DELIVERY SCHEDULE………………………………………. 10 POINTS OF CONTACT……………………………………….. 11

  24. New SOW, Version 13A Attachments: • A. AIRPORT PHOTOGRAPHY SOW • B. PROJECT INSTRUCTIONS • C. AERIAL PHOTOGRAPHY REQUIREMENTS • D. SHAPEFILE REQUIREMENTS • E. COASTAL CARTOGRAPHIC OBJECT ATTRIBUTION SOURCE TABLE [C-COAST] • F. C-COAST GLOSSARY • G. E-MAIL STATUS REPORT FORMAT • H. EED FILE CHECKING PROGRAMS • I. AEROTRIANGULATION REPORT OUTLINE • J. TIDAL COORDINATION REQUIREMENTS • K. FEATURE COMPILATION • L. PROJECT COMPLETION REPORT • M. COASTAL MAPPING PROGRAM GLOSSARY • N. SURVEY DISK DIAGRAMS • O. GROUND PHOTO CONTROL • P. GROUND SURVEYS • Q. SURVEY FORMS:

  25. New SOW, Version 13A Attachments: • R. REQUIREMENTS FOR DIGITAL PHOTOGRAPHS OF SURVEY CONTROL • S. WRITING STATIONS DESCRIPTIONS WITH WDDPROC • T. SETTING CONCRETE MARKS • U. SETTING A SURVEY DISK IN BEDROCK OR A STRUCTURE • V. SETTING AN NGS 3-D MARK • W. STATION SITE SELECTION GUIDELINES • X. GEODETIC BENCH MARK TIES • Y. LIDAR REQUIREMENTS • Z. DIGITAL AERIAL CAMERA USAGE AND DATA PROCESSING • AA. HYPERSPECTRAL SENSOR USAGE AND DATA PROCESSING • AB. INTERFEROMETRIC SYNTHETIC APERTURE RADAR (IFSAR) • AC. TRANSMITTAL LETTER SAMPLE • AD. TECHNICAL PROPOSAL CONTENTS • AE. CHART EVALUATION FILE • AF. SUN ANGLE NOMOGRAMS (AND SUN REFLECTIONS) FROM MANUAL OF COLOR AERIAL PHOTOGRAPHY

  26. Shoreline Mapping Training • PowerPoint • Demonstrations, Activities • Training at Contractors’ Offices

  27. NATIONAL OCEANIC AND ATMOSPHERIC ADMINISTRATION National Ocean Service National Geodetic Survey Positioning America for the Future Coastal Mapping Program Specifications for Shoreline Mapping Scope of Work, Version 13A

  28. Summary • NGS Needs to Require High Quality by Providing: • Comprehensive & Current SOW’s & Project Instructions • Excellent Training • Correct Answers to Questions • Thorough, Timely, & Unbiased Review of Deliverables

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