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Project Pilot Travel Management Online System

Project Pilot Travel Management Online System. Financial Services Implementation June to December 2009. How does Project Pilot benefit RMIT?.

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Project Pilot Travel Management Online System

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  1. Project PilotTravel Management Online System Financial Services Implementation June to December 2009

  2. How does Project Pilot benefit RMIT? • The implementation of an integrated travel system and streamlined travel procedures will substantially eliminate manual and multiple processing of travel requests and enhance the approval process. • RMIT travellers will be able to directly place requests for domestic and international travel. • Up-to-date online traveller information and itineraries will be stored in the system to ensure the well-being of all RMIT staff and students can be accurately monitored while they are travelling, and 'duty of care' obligations are met. • All travel requisitioning and 'duty of care' requirements will be automatically sent, via workflow functionality, to external providers such as SOS and DFAT. • The approval process will be automated through workflow functionality and linked to travel providers for cost estimates and bookings. • Automatic posting of travel data into the pre-determined internal orders within SAP - adhering to the organisational chart structure, improving both efficiency and accuracy. • Data will be directly captured for cost management and reporting purposes. RMIT University

  3. What does the Trobexis.com system look like? ‘How do I’ Online Help Types of travel Links to additional travel information Pre populated profile information RMIT University

  4. What does the Amadeus system look like? Travel Arranger options Status of requested travel RMIT University

  5. What is the status of Project Pilot? • The revised Travel Policy is currently in the process of being approved. • The Steering Committee has been formed and the ‘Terms of Reference’ agreed. • The Change Management Strategy has been completed and all stakeholders identified - initial engagement and communication has taken place. • The Training Needs Analysis has been completed and the Training Course curriculum confirmed. • An updated Trobexis.com testing environment has been delivered to the project team. • Participants for the pilot group (user acceptance testing) have been identified and will be invited to take part in the program. RMIT University

  6. What are the next steps? • Obtain approval of the revised Travel Policy. • Confirm all specifications and configuration adjustments to the Trobexis.com system. • Launch and run the pilot program in the second week of September. • Conduct Project Pilot Training in October and November. RMIT University

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