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Online Reporting System . Objectives. Understanding the organization of the Online Reporting System (ORS) Learning to navigate the system and access data Using Test Management Center features and updates for 2013 – 2014
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Objectives • Understanding the organization of the Online Reporting System (ORS) • Learning to navigate the system and access data • Using Test Management Center features and updates for 2013 – 2014 • Understanding the role of rosters in reporting and Learning Point Navigator • Accessing help and support
System Design My students seem to be struggling in math Who? Is it a particular class or group? What? Is it a specific part of math or more generalized? When? Has this student or group had trouble with this before?
User Roles • All ORS users must be assigned a user role in TIDE. • Each user has “Look Down” access when viewing score results. • Teacher-level users must be associated with their students via Rosters. This can be done in one of two ways: • Uploading rosters in TIDE • Using the Manage Rosters feature in the ORS
Key Features • Online Reporting System shares its password with other secure sites that require login (TIDE, TM Interface, Learning Point Navigator, etc.). • Data presented are in real time for online tests; reports are updated as students test. • Score reports are available after testing: • Student-level data • Aggregate data (district, school, teacher, roster) • Online Reporting System allows users to view their current students’ scores for previous school years.
Logging in to the Online Reporting System Go to the portal at www.mnstateassessments.org. Click Teacher/Test Monitor or Assessment Coordinator button. Click Online Reporting System icon to be directed to the System Login page. Enter your user name and password. Click Log In.
HomePage Percentage of Students Proficient Across Grades and Subjects Percentage of Students Tested
View Current Students First, select the test, administration, and the student reports you want.
Options for Viewing Students • “Scores for students who were mine during the selected administration” • Returns scores for the students you had during an administration (default) • Example: “What were last year’s Grade 4 Reading scores of the students I had last year?” • “Scores for my current students” • Returns scores for the students who are currently in your rosters • Example: “What were last year’s Grade 4 Reading scores for the students I am now teaching in Grade 5?” Note: For the current year, these two options return the same reports
Options for Viewing Students • Example • User creates a roster this year with his or her new students • The user did not teach these students last year • The user wants to see how these students performed on MCA last year • The user should select “Scores for my Current Students”
Homepage: Global Tools Search for data on a specific student Click “Score Reports” to return to this Homepage at any time Print or export page for records Easy access to the User Guide
Managing Rosters Use “Manage Rosters” to create new rosters for your teachers for the 2013-2014 school year
Manage Rosters • Rosters need to be created for teachers. • Name the roster and assign it to teacher. • Edit or delete the roster at any time. • The roster will appear in Online Reporting System. Select applicable school Select existing roster, or Create a new one
Manage Rosters Name and assign the roster Select the desired grade(s) Select from available students and move these students in/out of roster Save or Delete
Exploring the Data Select a particular grade and subject in either table to view more data
Exploring The Data Click the percentage proficient for a particular grade and subject to view more data.
Exploring the Data: Using the Navigation Tool Click the Navigation Tool to Explore the Data
Navigating the “Who” Dimension The user can move back and forth between less detailed levels of aggregation and more detailed levels of aggregation, all the way down to the student level.
Navigating the “What” Dimension The user can navigate down from the subject level to view finer-grain detail on strand and benchmark performance.
Navigating the “What” Dimension Links to Learning Point Navigator
Navigating the “When” Dimension Check the box to show information for the student
Test Management Center Use the dropdown to choose the Test Management Center report you would like to use.
Test Management Center: Summary Statistics Choose What to include Click Generate Report Authorized users can create a calendar of school-determined testing windows to organize test administrations. Dashboard shows percent tested and percent proficient.
My Testing Windows This is an optional feature school users can use to create, record, and manage planned testing windows for different opportunities in their school. These testing windows are independent of the official MDE testing window. Click Add to add a testing window. This pop-up window will appear.
Using Plan And Manage Testing Common examples of Plan and Manage Testing cases • Which students have not yet tested? • Which students have started but not yet completed their test? • Which students need to finish tests that are going to expire soon? • Which students have paused tests? • Did every student in a test session complete their test?
Test Management Center: Test Completion Rates Select reports by schools or district to see the number of tests started/completed
New Features for 2013–2014 • Batch printing functionality for individual student reports: • PDF format • Option to print all scores, highest score, or most recent score for tests that include multiple attempts (i.e., OLPA) • Option to print with or without the essays for Written Composition GRAD
Batch Printing Functionality • Users will now be able to batch print individual student reports in PDF and not in HTML. • As a result of this change, users will need to go to their inbox to download and batch print the PDF files.
Batch Printing Functionality • For OLPA, users will now have the option to print all scores, the highest score, or most recent score.
Batch Printing Functionality • For Written Composition GRAD, users will now have the option to batch print individual student reports with or without the essays.
Things to Remember • Online Reporting System is designed to help educators answer questions regarding the assessment data to improve teaching and learning. • The magnifying glass icon indicates what data can be further explored. • All tables can be printed and exported. • Help (User Guide) button is available for every page. • Manage Rosterstool can be used to create rosters for teachers.
Contact Information for additional questions: • Contact the Help Desk by e-mail at MNHelpDesk@air.org • Contact the Help Desk by phone at 1-877-215-8749 • September–May: Monday–Friday: 7:00 a.m.–6:00 p.m. • June–August: Monday–Friday: 7:00 a.m.–4:30 p.m. • Saturdays during online Reading and Mathematics GRAD retest windows: 7:00 a.m.–12 noon. • Visit the Minnesota Assessments portal for important updates at www.mnstateassessments.org.
