INFORMATION REPORTING SYSTEM

1. INFORMATION REPORTING SYSTEM

2. MIS Definition • A computer-based system that makes information available to users with similar needs.

3. Organizational Information Systems Executive Information System (EIS) Manufacturing information system Financial information system Human resource information system Marketing information system

4. MIS is an Organizational Resource • Information • Past, present, future • Periodic reports, special reports, simulations • Similar needs • Functional area • Management level • Managers and nonmanagers

5. The MIS and Problem Solving • Contributes because MIS is an organization-wide resource • Contributes because it keeps a continuous supply of information to the manager for problem identification and understanding

6. Information Reporting Systems (IRS) • Information is data that has been processed and is useful in decision making. it helps decision makers by increasing knowledge and decreasing uncertainty. • IRS Provide the following; • Correct and timely information to appropriate managers • Information on medium and long range operations • summarised information

7. Levels of Management • Top Level Management Strategic Decision making • Middle Level Management Tactical Decision Making • Lower Level Management Operational Decision Making

8. Top Level Management • Future Orientated and involves a great deal of uncertainty • Involves establishing goals and objectives for the organisation • May include the following; • Introducing new products, new markets, acquiring facilities, • raising capital, capital expenditure proposals etc

9. Middle Managment • Concerned with tactical decision making • Implementing strategy. • activities include; • planning working capital, scheduling working capital, formulating budgets, • managing personnel, etc

10. Lower Level Management • First line supervisors • Operating decisions to ensure specific jobs are done. • examples • stock control, selling, distribution, assigning jobs to staff

11. Information Attribute Strategic Operational Scope Orientation Detail Source Accuracy Timescale Wide Future Low External Low Medium to long term Narrow Historic High Internal High Day to Day Differences across the Decision Making levels

12. Types of Reports • Scheduled listings • Exception Reports • Predictive reports • Demand Reports

13. Scheduled listings • Produced at regular intervals and provide routine information to a wide variety of users. • Suffer from information overload and problems of relevance • Control and tracking oriented • Examples • Stock Listings • Standard costs • Customer Balances • Debtors listings • Monthly Sales reports

14. Exception Reports • Action Oriented • Monitors the performance of the business and any deviation from expected results triggers the generation of a report. • Examples • Stock Out Reports • Bad debts Report • Customer complaints

15. Predictive Reports • Used for planning what if models, • Examples • MRP • Budgeting

16. Demand Reports • Solicited by managers • Normally produced on line and from a database • Examples • Correlation reports • Capital expenditure Evaluations

17. COMPONENTS OF IRS • Instrumentation • Data supply • Extract transform and load ( ETL) • Data store • Business logics • Publications • Assurance

18. Advantages of IRS • It facilitate planning • It minimizes information overload • It encourages decentralization • It brings Co-ordination • It makes control easier

19. Disadvantages of IRS • Feasibility is determined • Expensive • Difficult to handle • Hardware and software problems

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