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Early On Data Report: February 13, 2013 Meeting Summary

Comprehensive overview of the Michigan Early On data meeting on February 13, 2013. It includes key acronyms, data system changes, collection updates, truisms, counts trend, and future tools. Key takeaway: iterative data improvements are crucial.

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Early On Data Report: February 13, 2013 Meeting Summary

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  1. Early On Data Report MICC Meeting February 13, 2013 Presented by Allan Knapp, PhD Michigan Part C Data Manager Early On Training and Technical Assistance

  2. Starter Quote “If you wake up sleepy and grumpy in the morning, you are probably Snow White.” - Walt Disney MICC

  3. Acronyms to Know • APR = Annual Performance Report • CEPI = Center for Educational Performance and Information • MARSE = Michigan Administrative Rules for Special Education • MSDS = Michigan Student Data System • OSE = (Michigan) Office of Special Education (formerly OSE-EIS) • OSEP = (Federal) Office of Special Education Programs MICC

  4. New Acronyms to Know • EMAPS = EDFacts Metadata and Process System – this is the new OSEP tool for Part C data submissions • MAX = official U.S. Government computer system • FERPA = Family Educational Rights and Privacy Act • SIS = Student Information System MICC

  5. Big Data Changes This Year - Background MI-CIS was the statewide Early On data tool from 2006 until 09/30/12. Two Parts: • Local Daily Tracking System (SIS) • Available 24/7 for entry , reporting • Reports help daily work • ~150 data fields could be collected • Collection for Federal count • Twice a year • Selected (~ 50)data fields reported MICC

  6. Replacing MICIS Local Daily Tracking Service Areas are purchasing or developing new Student Information Systems • PCG – 22 • Illuminate – 16 • eXcentera – 5 • TieNet – 5 • MiStar – 3 • Infinite Campus – 2 • eSchool Plus – 1 • Home Grown - 2 MICC

  7. Replacing MICIS Collections MSDS is the new collection vehicle • First collection October 3, 2012 • Next collection June 30, 2013 • Data for Early On children is collected along with all K-12 and Special Education students • Duplicate submissions for same child increased without a statewide SIS CEPI controls the collections Early On provides input to CEPI on data fields and business rules MICC

  8. Data Systems Truisms: The first time you collect data in a new system, the data will be bad. It takes three or four iterations to stabilize a data collection process after any change. MICC

  9. Fall 2012 Collection Facts • Count Day was October 3 • “Snapshot” count - all children active on 10/3 • 8,925 • “Period” count – all snapshot, plus all children exited between 10/4/11 and 10/3/12 (one year) (Feds call this the “cumulative” count) • 17,637 MICC

  10. State Period and Snapshot Count Trend over 4 Years MICC

  11. Age Distribution Comparison MICC

  12. Today’s Handout – top of page 1 MICC

  13. Today’s Handout: Looking for Ways to Improve the collected data in June • We know children who were not reported • We know the Special Ed component caused troubles • We don’t know which new SIS was used for submission work • Some service areas seemed to do just fine • For APR 2014, State indicators 2 and 5 met target; indicator 6 did not MICC

  14. Tools / Technical Assistance / Training opportunities • www.earlyondata.com • Early On Data listserv just getting started • First 2013 Early On Data webinar scheduled for February 26, 1:00pm MICC

  15. Data Related Topics Still in the Works • 1. Birth Data calculation, using census • 2. Allocation Formula count changes • 3. OSEP Part C Regulations • 4. Public Reporting • 5. Using MSDS for Indicators 1, 7, and 8 • 6. Using MSDS for Assessment Data (Wayne State University grant) MICC

  16. EndingQuote “There are three kinds of people in the world – those that can count and those than can’t.” - Abbie Abacus MICC

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