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Florida Department of Highway Safety and Motor Vehicles E-Citation and TCATS ICD 6.0 Update

Florida Department of Highway Safety and Motor Vehicles E-Citation and TCATS ICD 6.0 Update. Our Mission: Providing Highway Safety and Security through Excellence in Service, Education and Enforcement. Florida Traffic Records Coordinating Committee (TRCC).

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Florida Department of Highway Safety and Motor Vehicles E-Citation and TCATS ICD 6.0 Update

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  1. Florida Department of Highway Safety and Motor Vehicles E-Citation and TCATS ICD 6.0 Update Our Mission: Providing Highway Safety and Security through Excellence in Service, Education and Enforcement.

  2. Florida Traffic Records Coordinating Committee (TRCC) • E-Citation initiatives are grant funded by the TRCC. http://www.dot.state.fl.us/safety/TRCC_files/TRCC_Home.shtm • Strategic Plan includes 100% E-Citation by 2015

  3. E-Citations Electronic systems provide a quantifiable financial benefit by: • removing clerical data entry requirements, • improving officer and Clerk of Court efficiency, and • increasing revenue by producing more accurate and enforceable citations.

  4. Grant Efforts • E-Citation Workgroups (Tallahassee, Orlando, Ft. Lauderdale) along with 12 regional law enforcement presentations • Law Enforcement, Clerks of Court and Vendor Surveys • FACC Structure Testing – E-Citation Vendors are submitting test files through a web based structure testing to ensure the file format is acceptable for transmitting to the Clerk. • Currently accepting applications for funding computer laptops to increase electronic submission of citations and crash reports.

  5. E-Citation Overview • 46% of dispositions received are as a result of E-Citations • 216 law enforcement agencies submit citation data electronically • 45 Clerks of Court currently receive E-Citation files from Law Enforcement Agencies • 16 vendors provide E-citation software

  6. Paperless E-Citation As of September 1, 2010, the driver’s signature is no longer required on the Uniform Traffic Citation unless the offense requires a mandatory hearing. • Currently, 7 local Clerks of Court are processing paperless electronic citation files (Alachua, Marion, Miami Dade, Palm Beach, St. John, Leon and Manatee)

  7. Judges Accepting E-Citations FHP now uses the “Officer certify” check box in the FHP electronic citation system and transmits this data to the Clerk of Court.   • Judges would like to have a replica (or electronic image)

  8. TCATS ICD 6.0 • Add new data fields from UTC • Delivery certification from E-Citation Officer • Improve processing to the Driver Record • Must be in place by January 2013

  9. Citation Changes • New UTCs will be distributed 07/12 • Older UTC versions with revision date 02/05 or later will continue to be valid • New fields are required by Federal Government • New citation numbering format – No check digit

  10. New Numbering System The Department has a new inventory system with a new numbering sequence. The new sequence will remain a 7 character number. Characters 1-6 are a collection of alpha-numeric characters generated by a base 36 conversion. The seventh character will be either ‘P’ for paper or ‘E’ for electronic. Electronic numbers will be delivered to vendors/law enforcement agencies in an excel spreadsheet in an effort to reduce duplication errors

  11. Additional Information A list of approved vendors can be found at www.flhsmv.gov For more information about E-Citations and TCATS/ICD 6.0 or answers to your questions visit us at: www.flhsmv.gov/courts Region 1: Sondra Howard (850) 617-2571, SondraHoward@flhsmv.gov Region 2: Elizabeth Damgaard (386) 758-0611, ElizabethDamgaard@flhsmv.gov Region 3: Christine Burnette (352) 732-1367, ChristineBurnette@flhsmv.gov Region 4:Darrell Schultz (863) 499-2921, DarrellSchultz@flhsmv.gov Region 5: Richie Frederick(941) 223-0847, RichieFrederick@flhsmv.gov Region 6: Mario Rallo (305) 338-7337, MarioRallo@flhsmv.gov

  12. Open Discussion:

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