Overview of Student Records Resources

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48. 48 ACADEMIC PROGRAMS REQUEST SYSTEM Used to submit academic program requests to Univ Curr & Ctlg Office for University-level academic governance review This on-line system will offer the ability to attach background information and requested documentation with the request. An electronic signoff and approval process A signoff and approval report to assist units in tracking their requests through the system. All authorized users of the COURSES system will automatically be granted access to the ACADEMIC PROGRAMS REQUEST SYSTEM. Additional users who need security must contact their college security administrator for access to the system.

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59. 59 RO Instructor Systems – Common Lecture Section Instructors and authorized users now have the option of viewing class information (Class Lists and Graded Class Lists, Class Lists with Student Images, Email Students in a Class, and Exam Cover Sheets with Student Images) by common lecture section.    To view class information by common lecture section, simply click, for example, the Class Lists and Graded Class Lists link on the Instructor Systems main menu.  At the top of the section listing page, click on the "Go to: Class Lists by Common Lecture" link.  If you have any common lecture sections for the selected term, you can select the sections and display them as one class list.  You can always return to the regular class list selection page by clicking on the "Go to: Class Lists by Section" link.RO Instructor Systems – Common Lecture Section Instructors and authorized users now have the option of viewing class information (Class Lists and Graded Class Lists, Class Lists with Student Images, Email Students in a Class, and Exam Cover Sheets with Student Images) by common lecture section.    To view class information by common lecture section, simply click, for example, the Class Lists and Graded Class Lists link on the Instructor Systems main menu.  At the top of the section listing page, click on the "Go to: Class Lists by Common Lecture" link.  If you have any common lecture sections for the selected term, you can select the sections and display them as one class list.  You can always return to the regular class list selection page by clicking on the "Go to: Class Lists by Section" link.

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63. 63 OnLine Forms (cont.) Additionally it can be used to view the report of courses approved for the use of ET-Extension grading. www.reg.msu.edu/Courses/UCC/ETReport.asp

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68. 68 Degree Navigator FAQ Sites FAQs specifically addressing Degree Navigator: https://www.reg.msu.edu/Forms/SAF/DN_FAQ.asp FAQs for Integrative Studies, Transfer Credit and the way both work in Degree Navigator: https://www.reg.msu.edu/Forms/SAF/IS_DN_FAQ.asp

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72. 72 e-SAF (Electronic Student Academic Folder) http://www.reg.msu.edu/Forms/FormsMenu.asp Authorization: College security administrators authorize and administer access via the RO Web Forms Security System Training: University Advisers In-Service offerings Allows Elimination of paper files Provides accurate student academic folder; including major changes Provides Permanent advising notes Preparatory advising notes Copy to student Student academic report – award history, major history, AOP placement scores, course details, and term summary Credits and GPA summary Links to other online forms Electronic Student Academic Folder Authorized users can now view all notes, academic progress plans and confidential messages for a particular student in one consolidated list.  When in the student's folder, select the "View All Notes, APPs, and Messages" link.Electronic Student Academic Folder Authorized users can now view all notes, academic progress plans and confidential messages for a particular student in one consolidated list.  When in the student's folder, select the "View All Notes, APPs, and Messages" link.

73. 73 e-SAF (Electronic Student Academic Folder) Provides (continued from previous screens) Archived images – historical “paper” documents (e.g., Administrative Action forms and Withdrawals), transfer credit evaluations, transcripts Degree Reports from Degree Navigator (DN) are available in ESAF. A listing of alternative track majors (for biological and physical sciences) is available in the University Requirement Equivalencies page in the ESAF. Authorized users can request that a former student’s folder be temporarily restored (in the past, only students active within the last two years were accessible in the ESAF). Authorized users can generate AOP Degree Reports for students attending AOP. ESAF has capability to send welcome and informational emails to students attending an AOP session .

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90. To view the current policy and procedures--and the interconnection between the RO Instructor System & CLIFMS systems--visit the following link: https://www.reg.msu.edu/Forms/Instructor/InfoSheetDept.asp

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97. 97 Three new reports are available at the Office of the Registrar Enrollment and Term End Reports website: (http://www.reg.msu.edu/RoInfo/EnrTermEndRpts.asp).    Delivery Method is listed under the "University Enrollment" section and summarizes student credit hours and enrollments for the university by delivery method: On-Campus, Off-Campus, Online, Study Abroad, Kellogg Biological Station, and Graduate Study Overseas.   Delivery Method - Student Credit Hours and Delivery Method - Student Enrollment are listed under the section "College Enrollment" and summarize data by college.   Data for these three reports are available back to and including Summer 1994.Three new reports are available at the Office of the Registrar Enrollment and Term End Reports website: (http://www.reg.msu.edu/RoInfo/EnrTermEndRpts.asp).    Delivery Method is listed under the "University Enrollment" section and summarizes student credit hours and enrollments for the university by delivery method: On-Campus, Off-Campus, Online, Study Abroad, Kellogg Biological Station, and Graduate Study Overseas.   Delivery Method - Student Credit Hours and Delivery Method - Student Enrollment are listed under the section "College Enrollment" and summarize data by college.   Data for these three reports are available back to and including Summer 1994.

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126. 126 RESOURCES (continued) At www.msu.edu, type in the name of the system for which you want information. Often there is a website dedicated to (or at least referencing) the system. Some additional key websites: http://www.reg.msu.edu/ http://www.ais.msu.edu/services.htm http://aissecuritycontact.ais.msu.edu/arms/ http://www.msu.edu/unit/cao