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DNR Special Events Coordination Project

DESCRIPTION

The DNR hosts over 650 fishing tournaments, 300-500 ATV, snowmobile, and boating events, along with diverse activities like marathons and Scouting events. Currently, obtaining permits involves a lengthy and complex process with each bureau maintaining separate forms, which can lead to confusion. This project aims to establish a unified online portal for event applications, streamline approval processes, and enhance communication across agencies. The expected outcomes include an online events calendar and a comprehensive database to aid public awareness and participation.

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DNR Special Events Coordination Project

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Presentation Transcript

  1. DNR Special Events Coordination Project Jeff Kopaska, Natural Resources Biologist

  2. Background • DNR offers state properties and other state-managed areas for use in terms of “special events.” • Annually over 650 fishing tournaments, 300 – 500 all-terrain vehicle, snowmobile, and boating events, multiple dog field trails, Scouting events, fireworks displays, car shows, motorcycle poker runs, pancake feeds, equestrian events and trials, endurance challenges and marathons, Geocaches, and many more activities.

  3. Current Process • Contact the DNR for permit application. • Must fill out and submit signed application a minimum of 30 days prior to the event. • Both field and/or office staff must approve application. • Some applications must also be approved by the Deputy Director. • Letter and permit is mailed or faxed back to the promoter or organization in charge of the event.

  4. Current Issues • Each bureau has their own form for special events. • Public may have to make multiple inquiries to obtain the proper paperwork depending on the type of event they are holding. • Currently a lack of communication within the agency • Currently there is no comprehensive tracking or coordinated public notification of events.

  5. Expected Results • One portal for all event applications (Public). • One streamlined application, approval, and notification process (Internal). • Public events notification via on-line events calendar and searchable database. • Relayed and coordinated events information between state and federal agencies.

  6. Project Time Line

  7. Scope Analysis • Business Analyst services will be purchased to do the scope analysis and requirements. • The Analyst will also complete screen mock ups, use cases and provide an estimate of the resources needed to complete the design and implementation phases.

  8. DNR Contribution • The DNR will contribute staff time to work with the Business Analyst. • It will also provide a work space and resources necessary for the Business Analyst to perform his/her duties of the job.

  9. Recipients of this Service • General Public and recreational users • Businesses • Organizations • Contestants • Exhibitors • United States Coast Guard • Army Corps of Engineers • Federal Government • DNR field and central office staff (including land managers, park managers, biologists, law enforcement officers, policy staff, etc.) • Politicians

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