Classification Process

1. Classification Process

2. What is Classification? • A method of job evaluation in which jobs are placed into groups according to duties and minimum qualifications

3. Why Have A Classification System? • Establishes a basis for internal market comparisons • Provides data for state and federal reporting

4. Pay is No Longer Constrained by Structure Pay Grade = Ranges = Employee's Pay

5. Old ClassificationStructure

6. Outdated system Little flexibility User unfriendly Narrowly defined ranges Little career development 6 Job families 19 grades Change jobs Confusing process Classifying took too long Paper Shuffling A&P, OC, TP, TR, SM Hard to justify Difficulty in giving raises Right words

7. Classification Structure Executive Masters & 7 yrs exp Sr.Admin Svcs Contr Sr.Admin Svcs Mgr Sr.Tech/Pro Svcs Contr Bachelors & 3 yrs exp Admin Svcs Spec Admin Svcs Mgr Tech/Pro Svcs Spec Tech/Pro Svcs Mgr Bachelors & 1 yr exp Exempt Admin Svcs Contr Admin Svcs Supv Tech/Pro Svcs Contr 2 yrs post Secondary & 2 yrs Exp or HS & 4 yrs exp Minimum Qualifications Facilities Supp Contr Facilities Supp Supv Customer Supp Contr Admin Supp Contr Admin Supp Supv Skilled Craft Supp Supv Tech Supp Contr Non-Exempt Adv Facilities Supp Staff Adv Admin Supp Staff Adv Skilled Craft Supp Staff Adv Tech/Parapro Supp Staff HS & 1 yr exp Facilities Supp Staff Customer Supp Staff None Facilities Customer Administrative Skilled Craft Technical/Professional Type of Work

8. How Classification is Determined • Type of work? • Minimum qualifications? • Exempt or Non-Exempt? • Supervise other employees?

9. Type of Work Executive Masters & 7 yrs Exp. Sr.Admin Svcs Contr Sr.Admin Svcs Mgr Sr.Tech/Pro Svcs Contr Bachelors & 3 yrs exp Admin Svcs Spec Admin Svcs Mgr Tech/Pro Svcs Spec Tech/Pro Svcs Mgr Bachelors & 1 yr exp Exempt Admin Svcs Contr Admin Svcs Supv Tech/Pro Svcs Contr 2 yrs post Secondary & 2 yrs Exp or HS & 4 yrs exp Minimum Qualifications Facilities Supp Contr Facilities Supp Supv Customer Supp Contr Admin Supp Contr Admin Supp Supv Skilled Craft Supp Supv Tech Supp Contr Non-Exempt Adv Facilities Supp Staff Adv Admin Supp Staff Adv Skilled Craft Supp Staff Adv Tech/Parapro Supp Staff HS & 1 yr exp Facilities Supp Staff Customer Supp Staff None Facilities Customer Administrative Skilled Craft Technical/Professional Type of Work

10. Qualifications Executive Masters & 7 yrs exp Sr.Admin Svcs Contr Sr.Admin Svcs Mgr Sr.Tech/Pro Svcs Contr Bachelors & 3 yrs exp Admin Svcs Spec Admin Svcs Mgr Tech/Pro Svcs Spec Tech/Pro Svcs Mgr Bachelors & 1 yr exp Exempt Admin Svcs Contr Admin Svcs Supv Tech/Pro Svcs Contr 2 yrs post Secondary & 2 yrs Exp or HS & 4 yrs exp Minimum Qualifications Facilities Supp Contr Facilities Supp Supv Customer Supp Contr Admin Supp Contr Admin Supp Supv Skilled Craft Supp Supv Tech Supp Contr Non-Exempt Adv Facilities Supp Staff Adv Admin Supp Staff Adv Skilled Craft Supp Staff Adv Tech/Parapro Supp Staff HS & 1 yr exp Facilities Supp Staff Customer Supp Staff None Facilities Customer Administrative Skilled Craft Technical/Professional Type of Work

11. Exempt or Non-Exempt Executive Masters & 7 yrs exp Sr.Admin Svcs Contr Sr.Admin Svcs Mgr Sr.Tech/Pro Svcs Contr Bachelors & 3 yrs exp Admin Svcs Spec Admin Svcs Mgr Tech/Pro Svcs Spec Tech/Pro Svcs Mgr Bachelors & 1 yr exp Exempt Admin Svcs Contr Admin Svcs Supv Tech/Pro Svcs Contr 2 yr post secondary & 2 Yr Exp or HS & 4 Yr Exp Minimum Qualifications Facilities Supp Contr Facilities Supp Supv Customer Supp Contr Admin Supp Contr Admin Supp Supv Skilled Craft Supp Supv Tech Supp Contr Non-Exempt Adv Facilities Supp Staff Adv Admin Supp Staff Adv Skilled Craft Supp Staff Adv Tech/Parapro Supp Staff HS & 1 Yr Exp Facilities Supp Staff Customer Supp Staff None Facilities Customer Administrative Skilled Craft Technical/Professional Type of Work

12. Supervision Executive Masters & 7 yrs exp Sr.Admin Svcs Contr Sr.Admin Svcs Mgr Sr.Tech/Pro Svcs Contr Bachelors & 3 yrs exp Admin Svcs Spec Admin Svcs Mgr Tech/Pro Svcs Spec Tech/Pro Svcs Mgr Bachelors & 1 yr exp Exempt Admin Svcs Contr Admin Svcs Supv Tech/Pro Svcs Contr 2 yrs post Secondary & 2 yrs Exp or HS & 4 yrs exp Minimum Qualifications Facilities Supp Contr Facilities Supp Supv Customer Supp Contr Admin Supp Contr Admin Supp Supv Skilled Craft Supp Supv Tech Supp Contr Non-Exempt Adv Facilities Supp Staff Adv Admin Supp Staff Adv Skilled Craft Supp Staff Adv Tech/Parapro Supp Staff HS 7 1 yr exp Facilities Supp Staff Customer Supp Staff None Facilities Customer Administrative Skilled Craft Technical/Professional Type of Work

13. Duties of a Supervisor • Responsible for work of at least 2 continuous full time employees • Hires new regular continuous employees • Conducts and reviews performance evaluations • Gives monetary rewards • Disciplines employees

14. Type of Work Selected Executive Masters & 7 yrs exp Sr.Admin Svcs Contr Sr.Admin Svcs Mgr Sr.Tech/Pro Svcs Contr Bachelors & 3 yrs exp Admin Svcs Spec Admin Svcs Mgr Tech/Pro Svcs Spec Tech/Pro Svcs Mgr Bachelors & 1 yr exp Exempt Admin Svcs Contr Admin Svcs Supv Tech/Pro Svcs Contr 2 yr post secondary & 2 Yr Exp or HS & 4 Yr Exp Minimum Qualifications Facilities Supp Contr Facilities Supp Supv Customer Supp Contr Admin Supp Contr Admin Supp Supv Skilled Craft Supp Supv Tech Supp Contr Non-Exempt Adv Facilities Supp Staff Adv Admin Supp Staff Adv Skilled Craft Supp Staff Adv Tech/Parapro Supp Staff HS & 1 Yr Exp Facilities Supp Staff Customer Supp Staff None Facilities Customer Administrative Skilled Craft Technical/Professional Type of Work

15. Qualifications Selected Executive Masters & 7 Sr.Admin Svcs Contr Sr.Admin Svcs Mgr Sr.Tech/Pro Svcs Contr Bachelors & 3 yr exp Admin Svcs Spec Admin Svcs Mgr Tech/Pro Svcs Spec Tech/Pro Svcs Mgr Bachelors & 1 yr exp Exempt Admin Svcs Contr Admin Svcs Supv Tech/Pro Svcs Contr 2 yr post secondary & 2 Yr Exp or HS & 4 Yr Exp Minimum Qualifications Facilities Supp Contr Facilities Supp Supv Customer Supp Contr Admin Supp Contr Admin Supp Supv Skilled Craft Supp Supv Tech Supp Contr Non-Exempt Adv Facilities Supp Staff Adv Admin Supp Staff Adv Skilled Craft Supp Staff Adv Tech/Parapro Supp Staff HS & 1 Yr Exp Facilities Supp Staff Customer Supp Staff None Facilities Customer Administrative Skilled Craft Technical/Professional Type of Work

16. Job Group Selected Executive Masters & 7 Sr.Admin Svcs Contr Sr.Admin Svcs Mgr Sr.Tech/Pro Svcs Contr Bachelors & 3 yr exp Admin Svcs Spec Admin Svcs Mgr Tech/Pro Svcs Spec Tech/Pro Svcs Mgr Bachelors & 1 yr exp Exempt Admin Svcs Contr Admin Svcs Supv Tech/Pro Svcs Contr 2 yr post secondary & 2 Yr Exp or HS & 4 Yr Exp Minimum Qualifications Facilities Supp Contr Facilities Supp Supv Customer Supp Contr Admin Supp Contr Admin Supp Supv Skilled Craft Supp Supv Tech Supp Contr Non-Exempt Adv Facilities Supp Staff Adv Admin Supp Staff Adv Skilled Craft Supp Staff Adv Tech/Parapro Supp Staff HS & 1 Yr Exp Facilities Supp Staff Customer Supp Staff None Facilities Customer Administrative Skilled Craft Technical/Professional Type of Work

17. Assigning a Title • Accurate reflection of duties and responsibilities • Consistent with standard industry titles • No more than 20 characters • Uniform titling across campus

18. Classification Process • Joint process • Unit calls HR Partner • Discuss key elements of position • Place in job group • Assign title

19. Results • Easier process • More supervisor involvement • Greater flexibility in classification decisions • Improved communication • Fewer HR reclassifications