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What is a Word Processor ?

What is a Word Processor ?. An application package which processes text As a dedicated program eg Microsoft Word, Abiword As part of an Integrated Package eg Microsoft Office, OpenOffice The most popular computer application. Preparing a document. Entering the text Keying in the contents

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What is a Word Processor ?

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  1. What is a Word Processor ? • An application package which processes text • As a dedicated program • eg Microsoft Word, Abiword • As part of an Integrated Package • eg Microsoft Office, OpenOffice • The most popular computer application

  2. Preparing a document • Entering the text • Keying in the contents • Proof reading and editing the document • Punctuation, line feeds • Formatting • Margins, indents, line spacing

  3. Advantages Improved productivity Improved legibility Accurate spelling Choice of fonts, sizes of type Multiple copies Saving of work Future recall and editing Disadvantages Training required During installation of WP expensive Health problems Posture RSI Eye strain Advantages / disadvantages

  4. Document margins • Document size • Alter margins • Remember non printing area • Units • Inch or cm scale • Select units under Format menu, Rulers

  5. Header & footer • Appears on every page in the document • May include • Page number • Date • Time • Information automatically entered

  6. Word wrap • This term describes • The ability of the word processor software to determine when to begin a new line. • Essential if margins are subsequently altered

  7. Justification • Left - used in some books • Right - possibly index pages • Full - magazines, newspapers, books • Centre - menus

  8. Fonts • Computers have some fonts installed • Additional fonts can be added if required • Sans serif • Headings eg Helvetica • Serif • Text body eg Times

  9. Serif With curly bits eg Times, designed by the times newspaper Tefg Sans serif “Without curly bits” eg Helvetica Hefg Fonts

  10. Distance between one line and the next Single Line and a half Double Double spacing When reviewing draft Allows written comments to be added in the gaps between lines Final document can be printed in single line spacing Line Spacing

  11. Tabulation • Tab, for short • Used to prepare tables • To align text into columns • Position of tabs can be altered

  12. Tabulation

  13. Page view • Allows user to see the overall effect • Modify margins etc prior to printing

  14. Search & Replace • User can search for a particular word • Replace it with another word • Global • Replaces all occurrences of the word in the document

  15. Search & Replace • Called “Find & Change” in ClarisWorks • Also useful just to locate a particular word in the text

  16. Spell checker & Thesaurus • Main dictionary • typical 100,000 words • User dictionary • For local terms, place names, specialist words • Document words compared with dictionaries

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