Common Education Data Standards

2. Common Education Data Standards Lynne Kahn Tony Ruggiero Meredith Miceli Missy Cochenour

3. Common Education Data Standards

4. A language is a standardform of communication. Humans speak many different languages. But, there are certain things weallneed to understandandcommunicate. For these, we need a common language.

5. FOR EXAMPLE: Sign symbols Imagine... You arrive at an airportin a foreign city where an unfamiliar language is spoken.

6. How do you find your way? Universal travel sign symbols. Developed in late 1970s to aid wayfinding. http://www.flickr.com/photos/japanesepod101/3974042578 http://www.flickr.com/photos/japanesepod101/3974018590

7. Common Education Data Standards What are we talking about?

8. Data standard: an agreed upon set of data names, definitions, options & technical specs Education institutions across P-20usemanydifferent data standards. But, there are certain data we allneed to understand,compare & exchange. For these, we need a common education data standard.

9. FOR EXAMPLE: Demographic data Imagine... Your Early Head Start has a child also enrolled in Part C that uses a different education data standard.

10. Here’s a child: Matthe SmithIII Race = Guamanian Gender = M Hmmm… Did you mean: Matthew ? Smith ? Suffix = III ? Race = NHOPI ? Sex = M ? Early Head Start Part C

11. What is CEDS? • A national collaborative effort to develop voluntary, commondata standards for a key set of education data elements • A vocabularyincluding standard definitions, option sets & technical specifications to streamline sharing and comparing Voluntary Common Vocabulary

12. CEDS is NOT: Required All or nothing A data collection An implementation Solely an ED undertaking A federal unit record system

13. How do we get it done? • Assemble stakeholders representing the field • Use existing sources of data standards • Check alignment with the field • Review ideas with the public • Model elements • Place in tools • Release

14. CEDS v3 Stakeholders (1 of 2) • State Agencies • State Education Agencies • State Higher Education Agencies • Social Services Agencies • Local Education Agencies • K12 • Head Start • Social Services • Institutions of Higher Education • Public • Private • Community Colleges

15. CEDS v3 Stakeholders (2 of 2) • U.S. Department of Education • NCES (SLDS, IPEDS) • EDFacts • U.S. Health and Human Services • U.S. Department of Labor • Interoperability Standard Organizations • Education Associations • Foundations

16. Version 3 • K12:RTTT assessment, teaching & learning, record exchange • Early Learning:assessment, professional development, child outcomes, and federal alignment • Postsecondary:furthering IPEDS support (CMSS), access, price/tuition, time to degree, Complete College America • Additional Areas:Career and Technical Education, Workforce, Adult Education

17. What Does CEDS Provide?

18. CEDS provides: • Powerful Stakeholder Tools • Align tool • Connect tool • Logical Data Model A Robust & Expanding Common,VoluntaryVocabularydrawn from existing sources

22. Element Details: The Parts Element name Definition Option set Domain K12 Entities K12 Student Related Use Cases

23. Element Information • Attributes of entities, and units of data that can be definedandmeasured. • Two parts: • Name: Common text name for the element • Definition: A statement of the meaning or significance of an element

24. Option Set • Providerecommended alternatives or responsesfor an element • Can be: • standard set of options: • Ex) LANGUAGE CODE • open-ended: • Ex) FIRST NAME

25. Domain • Management level at which the data are maintained. • Some correspond with sector(s) of P-20 system. • CEDS v2 contains 5 domains: • Early Learning • K12 • Postsecondary • Assessments • Learning Standards Early Learning K12 K12 Postsecondary

26. Entity • Persons, places, events, objects, or conceptsabout which data are collected • Provide context for the data elements • Examples: • Student • Staff • School EL Child • EL Child • Assessment • Section K12 Staff K12 Student PS Student

27. Related Use Cases • Real-world applications for which an element can be used to support. • Examples: • EDFacts & IPEDS reporting • LEA-to-LEA Student Record Exchange • High School Generated Transcript

28. CEDS Logical Data Model • Provides ahigh-level framework for translating standards into physical models • System-agnosticrepresentation • 2 distinct views: • Domain Entity Schema • Normalized Data Schema

29. CEDS Web-based tool that allows users to: • Import or input their data dictionaries • Aligntheir data to CEDS • Comparethemselveswith others • Analyzetheir data in relation to various other CEDS-aligned efforts

39. CEDS • Builds on CEDS Align • Allows stakeholders to connect data elements to practical P-20W applications • Find out how othersare usingdata to answer policy questions, calculatemetrics & indicators, & report to the federal gov’t • Share their own approaches to using data to meet these and other information needs

40. Alignment Exercise A=B A,B,C=T A=4,Z A=A A=X

41. Alignment Exercise Z=B X,4,Z=T A=Z Z=4,Z Z=Z Z=X

42. Using CONNECT

43. 1. Go to ceds.ed.gov and Select Tools/Connect

44. 2. Select “Find Existing Connection”

45. 3. Search by Keywords or Select a Category

46. 4. This Example Selects a P20W Policy Question

47. 5. View Policy Question information

48. 6. View CEDS Elements needed to answer the question

49. 7. Click the Element to view a detailed description

50. 8. Click Analysis Recommendations for formulas, etc.