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New Student Information System Proposal

This proposal outlines the initiative to implement a new Student Information System (SIS) aimed at enhancing the effectiveness of the Board of School Trustees through improved communication and governance. The plan includes hiring a new superintendent, creating a management information "dashboard," and evaluating current processes such as budgeting and hiring. Engagement with local government and businesses, along with the establishment of an Alumni Association, are also key goals. The systematic selection process culminated in February 2009, with implementation scheduled through mid-2009, featuring training and full deployment.

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New Student Information System Proposal

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  1. New Student Information System Proposal Walter Morales Chief Technology Officer

  2. Board Goal • III. Increase the effectiveness of the Board of School Trustees through improved communication and governance. • Hire a new superintendent  • Design and implement a “dash board” (management information system). • Evaluate, and where necessary, implement new processes (i.e. budget, bargaining, hiring, curricular programs, handbooks/school policies, facilities).  • Establish or maintain relationships with the City of Noblesville, Town of Fishers, and other government and business entities. • Begin work on an Alumni Association.

  3. Evaluation & Selection • Core Committee of 30 people

  4. Evaluation & Selection • Committee Selection/Appointments: December 2008 ✔ • Setup Schedules, Agendas, & Meeting Dates: December 2008 ✔ • System Demonstrations: December 2008 - January 2009✔ • System Selection: January 2009 ✔ • School Board Approval: February 2009 • System Implementation: February – April 2009 • System Data Migration & Testing, System Overview: May – June 2009 • District-wide Training: June - July 2009 • Turn old system off; full implementation; System-Wide Use & Deployment: Aug 2009

  5. Evaluation & Selection • Functionality Criteria • The system vendor must have active schools as customers in Indiana. • The system must be scalable to a district our size. • The system must have modules for every operation involved in the management of a school corporation, i.e., food service, human resources, health, library, accounting (payables & receivables), and payroll. • Technical Criteria • Virtualization capable (No hardware required) • Open Architecture • Allows for connectivity with current systems • Allows for easy querying, reporting & data extraction • Operating System Independent • Web-based

  6. Evaluation & Selection • Three Systems Demonstrated • Skyward • MSD Lawrence (15,883), Monroe County Schools (11,139) • Powerschool • Noblesville Schools (8,536), FT Wayne –South Bend Diocese (12,869) • Sungarde-school • IPS (32,257) • System Selected by Committee – Skyward • Have done several CIMS conversions

  7. What’s Included • Student Management (Demographics, Attendance, Student Activities, Transcripts, Enrollment, etc. ) • Gradebook • Fee Tracking • Health Records • Discipline • Test Scores Import • Family & Teacher Access • Report Writer • Migration, Implementation, & Consulting Services (20 days onsite) • Training & Support (35.5 onsite days)

  8. Budget & Costs • Budget: $250K • Skyward System Cost: $590K • Financing • Down Payment $250K • Finance $340K for 4 years (Baystone Financial) • Yearly Payments of $94K • Early Payout Option • Yearly Maintenance $70K • Yearly savings to make payments • ParentConnect & IGPro - $13K • AS400 Printers Maintenance – $24K • CIMS Support & Consulting (Student side only)– $60K • United Streaming Switch to Learn 360 - $20K • Computer Replacement Cycle Extension – $47K

  9. New SIS benefits & savings • Savings • Time & Productivity • Dashboard Real-Time Information • Transcripts & Report cards • Mailings costs • Benefits • Future Scalability • Real-time information to Parents & Teachers • Better Integration with other systems • Better HS scheduling

  10. Questions & Approval • Comments from Committee members • Karen Palmer – PTO Member & Parent • Angie Clevenger – HPE Teacher • Linda Brown – FHS Guidance Director • Questions?

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