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Student Tracker

The National Student Clearinghouse is a non-profit organization established in 1993 as a cooperative venture between higher education associations. We serve as the central repository for the collection and exchange of accurate, comprehensive student records. Our core services include participation from over 3,300 schools and nearly 12 million enrolled students. Contact our regional director, Don Gwinn, for more information.

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Student Tracker

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  1. Don Gwinn Regional Director Student Tracker

  2. Our Beginnings A non-profit organization established in 1993 Cooperative venture between higher education associations National Student Clearinghouse

  3. What is the Clearinghouse? Our mission is to serve as the central repository and single point of contact for the collection and timely exchange of accurate, comprehensive student records. National Student Clearinghouse

  4. Core Service Participation • 3,301 Schools 3301 Schools • Clearinghouse member schools represent 92% of the nation’s college enrollment

  5. Wisconsin Schools not participating – Core Service • Silver Lake College • Maranatha Baptist Bible College • Northland Baptist Bible College • Stratton College • Milwaukee Inst of Art & Design • Lac Courte Oreilles Ojibwa Community College • Columbia College of Nursing Enrollment > 300 National Student Clearinghouse

  6. DegreeVerify Participation  Active Schools • 1,380 Schools

  7. DegreeVerify Participation  Active School Enrollment • 11.9 million Nearly 12 million enrolled students at DegreeVerify Schools

  8. Wisconsin Degree Verify Schools • University of Wisconsin System • University of Wisconsin Colleges • Marquette University • Milwaukee School of Engineering • Marian University • Alverno College • Viterbo University • Mount Mary College • Carroll University • Beloit College • Briggs & Stratton College – Milwaukee Technical Colleges • Waukesha • Madison Area • Fox Valley • Wisconsin Indianhead • Mid State • Lakeshore • Blackhawk National Student Clearinghouse

  9. Students Researched Via StudentTracker • 25 24,387,840 • 20 • 17,281,652 • Millions • 15 16,528,515 • 13,908,477 • 10 • 5,304,847 • 7,137,023 • 5 • 2002-2003 • 2003-2004 • 2004-2005 • 2005-2006 • 2006-2007 • 2007-2008

  10. The Data We Receive are: Complete–All enrolled students Current- Data received at least 3 times each enrollment period Comprehensive- Not bound by state boundaries nor institutional sponsorship Certain– authentic not survey or anecdotal National Student Clearinghouse

  11. SSN Name Permanent Address School Name School FICE ID Birth Date Enrollment Status Term of enrollment Term begin/end dates Status start date Certification date Anticipated Graduation date Data Block Indicator Collegiate Enrollment Data Collected National Student Clearinghouse

  12. SSN* Name* Birth Date* Degree Title* Date awarded* Major(s)* Minor(s) Division awarding degree Concentration(s) Specialization(s) Honors FERPA Block Indicator* Financial Block Indicator* Degree Verification Data Collected *Required National Student Clearinghouse

  13. Requested Additional Data Elements • Major & CIP Code • Class • School ID § • State student ID § • First Time-Full Time flag* • HS Code • Degree Seeking flag* • Gender* • Race/ethnicity* • Email § • Good Student Discount Flag • Middle name § Never reported externally *Student Tracker: reported at aggregate level only National Student Clearinghouse

  14. How does it work? Schools transmit a file of graduates via ftp. • Name • Date of Birth • Search date • School code • Requestor return data* *Data is not processed, just returned on the output record. National Student Clearinghouse

  15. Research Example Prince George’s Community College - MD Measured transfer-out rate for 1996 cohort of first time freshmen, comparing results using Maryland state data sharing arrangement and the Clearinghouse (NSC). Transfer-Out Rate National Student Clearinghouse

  16. Research Example Brigham Young University - UT 1992-96 cohorts of applicants who applied to, but did not attend BYU. The match showed that 73% enrolled elsewhere N = 13,446 National Student Clearinghouse

  17. Research Example –Western Michigan University Uses of Student Tracker • IPEDS Graduation Rate Survey • 6-Year Status Reports of FTIAC Cohorts • Tracking Former McNair Scholars • Tracking Former Student Support Program Students • Doctoral Attrition Study • Retention Model Input National Student Clearinghouse

  18. Research Example – Western Michigan University National Student Clearinghouse

  19. City Colleges of Chicago – Prior Enrollment 31,302 students enrolled Fall 2002 8139 had previous college experience OOS – Out of State National Student Clearinghouse

  20. City Colleges of Chicago – Transfer Rate Fall 2000 Completers National Student Clearinghouse

  21. That’s us in a nutshell! Questions? National Student Clearinghouse

  22. Clearinghouse Contact REGIONAL DIRECTOR Don Gwinn North Central Ph: 847 491-1335 gwinn@studentclearinghouse.org National Student Clearinghouse

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