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Mitigation Plan Review

Mitigation Plan Review. Hazard Mitigation Strategy Assessment Plan Maintenance Plan Review and Adoption. The blueprint for reducing potential losses based on findings from the risk assessment Description of mitigation goals

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Mitigation Plan Review

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  1. Mitigation Plan Review • Hazard Mitigation Strategy Assessment • Plan Maintenance • Plan Review and Adoption

  2. The blueprint for reducing potential losses based on findings from the risk assessment Description of mitigation goals Identify and analyze a comprehensive range of possible actions and projects that would prevent or reduce damage or protect citizens Document the process and criteria used to prioritize mitigation actions, and who initiates, administers, and implements mitigation actions The Mitigation Strategy

  3. This section includes the following seven (7) subsections: Capabilities Assessment Local Hazard Mitigation Goals Identification and Analysis of Mitigation Actions Prioritization of Mitigation Actions Implementation of Mitigation Actions Implementation of National Flood Insurance Program (NFIP) Multi-jurisdictional Mitigation Actions Mitigation Strategy

  4. Capabilities Assessment (recommended) The items in the assessment are per jurisdiction: The elements include: • Ordinances • Plans • Studies • Agencies • Public/Private Organizations • Funding Sources

  5. The Plan Shall: List the goals intended to reduce or avoid the effects of the profiled hazards addressed in the risk assessment The Plan Should: Discuss how the goals were developed Include objectives to achieve the goals Base goals on findings in the risk assessment Ensure goals represent a long term version for hazard reduction 13. Hazard Mitigation Goals

  6. 13. Hazard Mitigation Goals The Update Shall: Document how goals were re-evaluated and if they were determined to still be valid and effective The Update Should: Document which objectives have been met, and identify new ones

  7. State Mitigation Plan Mitigation Goals 1. Maintain and enhance the State’s capacity to continuously make Minnesota less vulnerable to all hazards. 2. Build and support local capacity and commitment to continuously become less vulnerable to natural hazards. 3. Improve coordination and communication with other relevant entities. 4. Increase public understanding, support, and demand for hazard mitigation.

  8. Comprehensive range of mitigation actions based on goals Include mitigation actions that address new and existing buildings Identify an action/strategy for each participating jurisdiction Identify a mitigation action/strategy for top hazards Application: Top four natural hazards. Use STAPLEE analysis method or cost-benefit. 14. Identification of Mitigation Actions

  9. 14. Identification of Mitigation Actions NOTE: Each participating jurisdictions must participate in identifying and prioritizing mitigation actions • Describe the process to decide mitigation actions

  10. Identification of Mitigation Actions Categories of Mitigation Actions: • Prevention • Property Protection • Public Education and Awareness • Natural Resource Protection • Structural Projects

  11. Examples of Mitigation Actions • Demolition/Acquisitions • Tornado Safe Rooms • Burying Power lines • Minor Flood Control • Ordinance adoption • Zoning changes • Bridge/culvert work

  12. The Plan Shall: Address each jurisdiction’s participation in the NFIP Identify, analyze, and prioritize each jurisdictions actions related to continued compliance with the NFIP NOTE: Simply stating “The community will continue to comply with the NFIP,” will not meet this requirement. 15. Participation in, and Continued Compliance with the NFIP (New)

  13. 15. Participation in, and Continued Compliance with the NFIP (New) Basic NFIP compliance actions could include, but are not limited to: • Adoption and enforcement of floodplain management requirements • Floodplain identification and mapping / Describing community assistance and monitoring activities

  14. For Jurisdictions participating in the NFIP, provide the following information: Dates of the most recent floodplain study and maps Indicate whether the floodplain study and maps need updating Indicate whether the floodplain ordinance meets current NFIP requirements. Describe the jurisdictions procedures for complying with the NFIP Whether the jurisdiction is a member of the Community Rating System (CRS) How to Address Element 15.A (New)

  15. For non-participating jurisdictions, provide one of the following explanations: The jurisdiction does not have a Special Flood Hazard Area The jurisdiction has not been issued Flood Hazard Boundary Maps or Flood Insurance Rate Maps The jurisdiction provides reasons why it does not participate in the NFIP How to Address Element 15.A (continued)

  16. Subsection B is a “new” requirement: Does the mitigation strategy identify, analyze and prioritize actions related to continued compliance with the NFIP? 15.B. NFIP Compliance Actions

  17. 16. Implementation of Mitigation Actions The Plan Shall: • Describe the method used for prioritizing mitigation actions • Consider the benefits that would result from the mitigation actions versus the cost of those actions • Include the department or agency responsible for carrying out the actions • Identify potential funding sources / timeline for implementation

  18. 16. Implementation of Mitigation Actions The Update Shall: • Identify the completed, deleted, or deferred actions and activities with the previous plan

  19. STAPLE+E is a method that can be used to evaluate and prioritize mitigation actions Social Technical Administrative Political Legal Economic Environmental NOTE: STAPLE+E is not the only method that can be used Analyzing Mitigation Actions

  20. Subsection D is a new requirement: Does the updated plan identify the completed, deleted or deferred mitigation actions as a benchmark for progress, and if activities are unchanged (i.e., deferred), does the updated plan describe why no changes occurred? NOTE: This requirement applies to single-jurisdiction plans or the county portion of a multi-jurisdiction plan. Page A - 14 - Local Mitigation Plan Review Crosswalk 16. Implementation of Mitigation Actions

  21. The status of each mitigation measure should be discussed in the updated plan: Mitigation actions that were successfully completed Explanations for deleting mitigation actions Reasons why mitigation actions were delayed beyond the time indicated in the adopted plan (e.g., lack of funding, change in priorities, lack of local support, etc,) A modified list of prioritized mitigation actions including any new actions added during the plan update 16.D & 17.D – Mitigation Action Updates

  22. Implementing Mitigation Actions

  23. 17.A Multi-Jurisdictional Mitigation Actions Does the new or updated plan have identifiable action items for each jurisdiction requesting FEMA approval of the plan? • One strategy per jurisdiction for any of the natural hazards eligible for funding under FEMA’s Hazard Mitigation Assistance program.

  24. Does the updated plan identify the completed, deleted or deferred mitigation actions as a benchmark for progress, and if activities are unchanged (i.e., deferred), does the updated plan describe why no changes occurred? NOTE: This requirement applies to each “participating” jurisdiction separate from the county’s discussion. Suggestion: develop applications for projects. 17.B Multi-Jurisdictional Mitigation Actions

  25. Prioritizing Mitigation Actions Use STAPLE+E method for prioritizing actions Group Activity—Mitigation Activity

  26. PLAN MAINTENANCE PROCESS

  27. Plans should be monitored and evaluated according to the process outlined in the plan Plans must be updated every 5 years or the jurisdiction becomes ineligible for a number of FEMA grants (i.e., HMGP, PDM, FMA, and SRL) Include steps for incorporating the plan into capital improvement plans, land use plans, development codes, etc. Public and other agencies invited to participate in the plan maintenance process 18. Plan Maintenance Process

  28. The Plan Shall: Describe how, when, and by whom the plan will be monitored, evaluated, and updated TIP: Plan Maintenance - Use the words monitored, evaluated, and updated The Update Shall: Use the results of the previously identified plan maintenance process to update all plan sections Include the method and schedule for updating the plan over the next five years. 18. Plan Maintenance Process

  29. 19. Incorporation into Existing Planning Mechanisms The Plan Shall: • Specify how the mitigation strategy and mitigation actions will be incorporated intoother planning mechanisms • Indicate how information contained in the plan will be incorporated into other planning mechanisms The Plan Should: • Explain how the mitigation actions would be implemented into zoning and building codes, permitting, and other planning tools

  30. 19. Incorporation into Existing Planning Mechanisms The Update Shall • Explain how local government incorporated the mitigation plan into other planning mechanisms to demonstrate progress in mitigation efforts • Continue to describe how the mitigation strategy and other information in the plan will be incorporated into other planning mechanisms

  31. Subsection C is a “new” requirement: Does the updated plan explain how the local government incorporated the mitigation strategy and other information contained in the plan (e.g., risk assessment) into other planning mechanisms, when appropriate? 19.C Incorporation into Existing Planning Mechanism Requirement

  32. Evaluate each goal and determine whether they remain valid and effective or need amending Explain how existing plan mechanisms were used or NOT used, if that is the case Describe any occasions when the impacts from hazardous events influenced development decisions made since the plan was adopted? Identify any actions taken that make participating jurisdictions more disaster resistant How to Address Element 19

  33. The Plan Shall: Describe what opportunities the broader public will have during the plan’s review to comment on the progress made and propose plan revisions The Plan Update Shall: Describe how the community will involve the public during the plan maintenance processes over the next 5 years. 20.Continued Public Involvement

  34. PLAN REVIEW AND ADOPTION

  35. Jurisdictions are encouraged to share drafts of their plan with the State Hazard Mitigation Planner. Local mitigation plans must be submitted in paper and electronic format to be approved by FEMA. A completed crosswalk must accompany the plan. The normal practice is to send the above items to the State Hazard Mitigation Planner for review. The State then forwards the plan to FEMA for formal review and approval. Plan Review Process

  36. Plan Review Process • It is strongly recommended that local jurisdictions submit a final draft of the mitigation plan to the State and FEMA for review beforeseeking formal adoption of the plan. • The local jurisdictions adopt the plan after FEMA approves the plan “Pending Adoption”.

  37. Submit the updated plan at least 150 days before the FEMA plan approval expires. Two months for state review and revision. Ninety days for FEMA review & approval. Include a completed FEMA Crosswalk (July 2008) with the submittal to HSEM. Pre-Adoption Suggestions

  38. The plan shallinclude documentation of plan adoption, usually a resolution It is highly recommended the plan be submitted to FEMA prior to formal adoption. If adopted afterFEMA review, adoption must take place within one calendar year of receipt of “Approval Pending Adoption.” Participating Jurisdictions must adopt the plan within 1 (one) year of the date of the initial FEMA approval date The official approval date is indicated on the first signed FEMA approval letter for a multi-jurisdictional plan. 1. & 2. Plan Adoption Procedures

  39. Adoption Procedures for the Hazard Mitigation Plan • The governing body for each participating jurisdiction must adopt the plan prior to FEMA approval, even when a regional agency has the authority to prepare the plan. • For regional/county plans, the counties may develop a county wide resolution, however each jurisdiction must sign the resolution in order to officially adopt the plan.

  40. Hazard Mitigation Planning: Can make your jurisdiction more disaster resistant Can save lives and money by preventing or reducing damage from hazardous events Keeps jurisdictions eligible for grant funds to implement mitigation actions (NOTE: Jurisdictions with an expired plan can’t apply for certain mitigation grants, but can re-apply once the updated hazard mitigation plan is approved and adopted) Conclusion

  41. Useful Information

  42. Documentation of meetings, dates, public notices, agendas, sign in sheets, etc… Narrative describing how each jurisdiction participated in the planning process. Be explicit for each community Matrix may be useful Indicate how the public (including residents, businesses, and other interested parties) were given the opportunity to comment on the plan. If there are any comments, be sure to include in the plan. Frequently Missed Elements

  43. Don’t forget about dam failure and levee failure If a High, Medium, or Low scale is used, define that If 14 communities are “in” a plan, 14 communities have to show participation Do not simply list “All communities” for their role in possible actions Additional Missed Elements

  44. Additional Missed Elements • Make sure updated actions have realistic years – it’s not 2003 • If actions were not completed, explain why. FEMA isn’t going to punish your community if funds weren’t available to mitigate

  45. FEMA Disaster Declarations (www.fema.gov) National Climatic Data Center Contains past event information for each county in the US for a variety of hazards http://www4.ncdc.noaa.gov/cgi-win/wwcgi.dll?wwevent~storms Spatial Hazard Events and Losses Database for the United States (SHELDUS) from the University of South Carolina http://webra.cas.sc.edu/hvriapps/sheldus_setup/sheldus_login.aspx Sourcesfor Disaster Information

  46. Local Multi-hazard Mitigation Planning Guidance (July 1, 2008) This guide represents FEMA’s interpretation of the most recent hazard mitigation planning requirements http://www.fema.gov/plan/mitplanning/guidance.shtm FEMA Hazard Mitigation Planning Guides This website contains links to 9 guides for use in preparing hazard mitigation plans and grants http://www.fema.gov/plan/mitplanning/planning/ FEMA Guides

  47. Everything About Mitigation http://www.hsem.state.mn.us/ Programs Hazard Mitigation

  48. Risk Assessment Software Estimates Losses Floods/Equake/Hurricane Compatible with ArcGIS www.hazus.org HAZUS-MH

  49. Kristen Sailer State Hazard Mitigation Officer 651.201.7423 kristen.sailer@state.mn.us Jennifer Nelson Deputy State Hazard Mitigation Officer 651.201.7427 jennifer.e.nelson@state.mn.us Jim McClosky Mitigation Planner 651.201.7455 james.mcclosky@state.mn.us Contacts

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