EHR Implementation Roadmap and Costs

1. EHR Implementation Roadmap and Costs

2. Build an EHR Implementation Roadmap • Enlist your implementation team from stakeholder groups • Outline your costs and define the total budget for implementation • Check your software for HIPAA Compliance • Transfer of patient and practice data from record systems • Develop a training program for users • Decide on what to do when your EHR system is down • Define and state your go-live tasks • Point out critical success aspects and evaluation strategies www.softwarefinder.com 02

3. Introduction • The adoption of an Electronic Health Record (EHR) system is a multi-step procedure. • To plan a successful system transition, a medical practice must prepare strategically. • On average, it takes approximately 8 to 12 months to successfully implement a new EHR software, but the transition time entirely depends upon the strategic planning. • A good plan can certainly save hours of work and effort for every member on your team. www.softwarefinder.com 03

4. Build your Electronic Health Record Implementation Team • Project Manager – responsible for managing the implementation team • Application Developer – responsible for customization of a system • QA Test Engineer – responsible for the performance and system testing • Application Analyst – responsible for data transferring • Nurse Advocate – representative of nurses • Physician Advocate – representative of physicians and advice on training www.softwarefinder.com 04

5. Define your Budget and Predict EHR Implementation Costs • Practice staff and temporary staff • Productivity loss (often estimated as high as 50% reductions) • Hardware and network upgrades • Customization service from the EHR vendor • Other Consultancy costs • Vendor training expenses • Data backups and storage along with cloud EHR costs www.softwarefinder.com 05

6. Transfer Patient Data • Converting the paper records into electronic records • EHR database setup • Data management and verification • Mapping legacy data to new databases • Migrating information to the new system • Testing new data inputs • Testing and verification of legacy data www.softwarefinder.com 06

7. Develop a Sustainable User Training Program • Program advocates • Coherent communication channels • Vendor support teams • Role-based training for proper relevancy • Stable feedback options to keep users connected with project management www.softwarefinder.com 07

8. Define your “go-live” tasks • Pre and Post system testing process • Comprehensive communication guidelines for patients (also includes the expected downtime) • Recruitment or scheduling of overtime or temporary staff • System reporting procedure and project evaluation • Alteration of appointments and schedules • Network speed and reliability analysis • Effective communications on notice boards etc. • Data Backup and Recovery www.softwarefinder.com 08

9. Evaluate Critical Success Factors • Calculate your organization’s ROI to determine profitability • Asses patient satisfaction rate through a survey to check the quality of care • Keep a record of patient throughput to find out the efficiency • Find out the physician satisfaction rate to evaluate user training • Determine the data error rates to assess quality www.softwarefinder.com 09

10. Conclusion If you are looking to implement your EHR in the best possible way, then this comprehensive guide will facilitate your process like no other! www.softwarefinder.com 10

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