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Memos Using Microsoft Word

Memos Using Microsoft Word. Business Memo. Margins. 2” margin on top 1” margins on left, right and bottom Set Margins Page Layout Tab > Margins > Choose Preset Margin Option or Custom Margins Only change the four majors (top, bottom, left and right) if you use custom. Header.

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Memos Using Microsoft Word

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  1. MemosUsing Microsoft Word Business Memo

  2. Margins • 2” margin on top • 1” margins on left, right and bottom Set Margins • Page Layout Tab > Margins > Choose Preset Margin Option or Custom Margins • Only change the four majors (top, bottom, left and right) if you use custom

  3. Header • Not to be confused with the heading portion of the memo. The header is where you will include your name, class, assignment & date for each activity. • Insert Tab – Header • Choose from one of the formatted layouts • Click on the Text areas to begin typing or delete if you do not need it. Strike enter to go to line two tab to get to next section. • FORMAT • Left side name with class id below • Right side – assignment with date below

  4. Tab • The tab you will use in the heading is to be set at 1” • Make sure the Left tab “L” is visible to the far left of the ruler bar. • Move your mouse to 1” on the ruler bar and click

  5. Check Paragraph Spacing • Make sure the document is set to single space. Although the heading will be double spaced the paragraphs will not so Single Space will be the easiest option for you to use. • Page Layout Tab > Choose to open the entire Spacing Menu. • Make sure single space is selected. • Change the spacing after to 0pt

  6. Heading • Heading is the first thing to be added to a memo. It describes who it is from and to and what it is about. • Double Space and start at left margin • Capitalize Heading titles • Colon (:) after Heading Items (ie TO:, FROM:) • Use a 1” tab after Heading titles / before Heading text • Initial Caps Heading information (ie TO: John Smith)

  7. Paragraphs • Paragraphs are single spaced (ss) with double space (ds) in between each. • Normal sentence punctuation • ds after the last paragraph • Do Not Indent paragraphs (at LM)

  8. Reference Initials • Conclude the memo with the reference initials. • Reference initials indicate someone other than the sender typed the memo • Format reference initials at left margin – lower case • There should be a ds above and below the reference initials

  9. Attachment • If the memo mentions that a file or picture or anything else is going to be sent with the memo you will also need to include and attachment notation. • Format: • Attachment • The above is formatted with initial caps at left margin. Do not describe the attachment, just write the word. It is already described in the memo.

  10. Example Of a formatted Memo

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