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ADVISOR WORKSHOP

Learn about Roles of Advisor, Finances, Resources, and ask Questions in our Fall 2019 Workshop. From club funding to incentives, be equipped to support student clubs effectively.

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ADVISOR WORKSHOP

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  1. ADVISOR WORKSHOP FALL 2019

  2. AGENDA • Announcement • Roles ofAdvisor • Finances • Resources • Questions

  3. ROLE OF THE ADVISOR • Motivate theclub • Assist in growth and development ofleadership • Provide continuity and knowledge of University/ASISU operations andpolicies • Signs off onevents • Attends club meetings andevents • Guidesanddirectsstudents,butnotruntheclub

  4. FINANCES C.E.A.S.A.R.Funding * • InitialDeposits • New ClubFunding • MatchedFunding • IncentivePoints • *Club Efforts Are SupplementedAnd Rewarded

  5. INITIAL DEPOSIT • Subject to fundingavailability • Criteria for receivingfunds • Must attend FinancialWorkshop • Must attend New OfficerWorkshop • MusthostaboothatoneStudentOrganization’sFair

  6. NEW CLUB FUNDING • Clubs are eligible to apply for New Club Funding if theywereorganizedaftertheInitialDepositdeadline of the previousyear • Clubsmayapplyiftheywereinactivethepreviousyear and did notapply for the Initial Deposit • NewClubFunding issetat$200thisyear

  7. MATCHED FUNDING • ASISUwillmatchclubfundraisingeffortsbasedon ratio determined by Senate FinanceCommittee • Ratio this year is3:1 • $500 max determined for thisyear

  8. INCENTIVE FUNDING • Money “earned” byclubs • Each point will be assigned a dollar amount by dividingtheIncentiveFundingforthatsemesterby the total number of pointsearned • Aminimumof25pointswillberequiredtoreceivean allocation

  9. INCENTIVE CATEGORIES • ClubEvents • Service • ASISU and ISUEvents • ISUAthletics • HomecomingEvents • SpringfestEvents

  10. How Do I Apply For C.E.A.S.A.R.Funding? isu.edu/asisu/club-funding

  11. TRAVEL • Cash advances/reimbursements are notused • Canpayfortripwithownmoneyandgetreimbursed upon returning (15 businessdays) • Travel advance can be takenout • Ten days notice needed foradvance • No more then 60 days priorto trip • Persontheadvanceismadepayabletoisresponsiblefor bringing back allreceipts

  12. TRAVEL • Receiptsmustbeturnedinfivedaysafterreturning fromtrip • Ifreceiptsarenotreturned,aholdwillbeplacedonthe student’saccount • ISU requires meeting minutes for travel expensesas documentation

  13. GENERAL FINANCE INFORMATION • Alldepositsandcashdisbursementsareprocessedin the Office of Student Involvement • AllfinancialtransactionsareprocessedintheOfficeof Student Involvement • Allaccountbalancemustbeverified beforedisbursing funds • Musthaveoriginalreceiptswithnameofbusinessand how amount was paid

  14. GENERAL FINANCE INFORMATION • CashAdvancesmustbeturnedinwithintwobusiness days • Whenpayingoncampusvendors,useonlyclubindex number • AContractisrequiredanytimesomeonecomesto campus to perform orspeak • TheVicePresidentistheauthorizedauthoritytosign all contracts and agreements for the Student Affairs Division

  15. GENERAL FINANCE INFORMATION • A W9 and an ISU Non-Cash Prize or Award Documentation form are required for all gift cards and/or prizes such as iPads, mini fridges, giftbaskets, etc • Request for Payment must have one or more club officerssigningoff.Twoadvisorscannotsignoffon form

  16. RESOURCES • Make free banners in the CraftShop • Organizationmailboxes • Rental of Universityvehicles • Use of Pond Student Unionrooms • ButtonMaker • Graphics • Club Emailaccount • ASISUSenator

  17. IMPORTANT DATES • Club Registration Form – September 20,2019 • Incentive Points – November 8,2019 • Student Organization Fair – February 5,2020 • Initial Deposit – March 19,2020 • Incentive Points – March 27,2020

  18. QUESTIONS? Thank you for coming

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