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EC Paperwork 101

EC Paperwork 101. Presented By: Marsha Holleman Jenny Kurzer Nancy Simmons Lauren Whitson. Parents must be invited 7-10 days in advance. If there is not a 7-10 day notice, then document an explanation on the invitation. They must receive a written invitation.

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EC Paperwork 101

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  1. EC Paperwork 101 Presented By: Marsha Holleman Jenny Kurzer Nancy Simmons Lauren Whitson

  2. Parents must be invited 7-10 days in advance. • If there is not a 7-10 day notice, then document an explanation on the invitation. • They must receive a written invitation. • If no response, make a 2nd attempt. • A phone message does not count! Invitation to Conference

  3. A biological or adoptive parent A foster parent if the parents’ rights have been terminated, but not a therapeutic foster parent. A guardian authorized to act as parent or make educational decisions, but not the state if the child is a ward of the state. **The term parent does not include an agency such as DSS or one of its employees if the child is in their custody. A person acting in place of a parent including a grandparent, step-parent, or other relative with who the child lives. A surrogate parent *Refer to Page 27 of the Handbook on Parents’ Rights! Definition of Parent

  4. Invitation • DEC 1 • DEC 2 (if testing) • DEC 5 • Minutes • Give parent the Social History and any other checklist they need to complete • After the meeting: • Send EC 300 Initial Referral Checklist with copies of the required items to Mary Cameron Best at North Liberty within 10 days!! Initial Referrals

  5. The 90 Day Timeline begins when the School Receives the Referral which is indicated on the DEC 1 Part II. • If it is a parent referral, the 90 days begins as soon as it is in writing. • It is our responsibility to help the parent document their request. • If it is a teacher referral, the 90 days begins when a decision is documented to refer for testing after interventions have been implemented and monitored. 90 Day Timeline

  6. Invitation • DEC 3 Worksheet(s) for suspected categories • Eligibility Determination • DEC 5- Prior Written Notice • DEC 6- Consent for Placement • Minutes • DEC 4- Develop initial IEP within 30 days, but before the 90 day due date. Initial Placement Meeting

  7. Invitation • DEC 3 Worksheet • Eligibility Determination • DEC 5- Prior Written Notice • Minutes • **Send in CECAS form Non-placement Meeting

  8. Parent Invitation • Student Invitation if the student will be 14+ years old before IEP expires • DEC 4-IEP • DEC 5- Prior Written Notice • Minutes Annual Review

  9. Test accommodations must be implemented in the classroom. • Give detailed information on the class and test accommodations in the implementation specifications. • Do not use custom accommodations for state testing unless approved by David McGee. • Make sure to address academic and functional skills in your present levels of performance and goals. • Extend 1 students must have objectives that correlate with the Extensions of Common Core Curriculum http://www.ncpublicschools.org/acre/standards/extended/ IEP Reminders • Extend 2 students must have competency goals • Extend 1 and 2 students need to have a justification statement for alternate assessment • Remember to check the correct course of study on transition plans for students 14 and older

  10. Reevaluation without testing/additional data: • Invitation • DEC 7- Reevaluation Determination • Eligibility Determination • DEC 5- Prior Written Notice • DEC 4- Revisit the IEP or do a new one • Minutes Reevaluations

  11. Reevaluation with testing/additional data requires 2 meetings: • First Meeting • Invitation • DEC 7- Reevaluation Determination • DEC 2- Consent to Evaluate (check all evaluations needed) • DEC 5- Prior Written Notice • Minutes • After the Meeting: • Get screenings completed (vision, hearing, and speech, if needed) • Complete and send the EC 416 (Request for Reevaluation) to Mary Cameron Best at North Liberty with copies of required forms and screenings. • Only send forms to Mary Cameron if formal evaluations are needed. Reevaluations

  12. Second Meeting • Invitation • DEC 3 Worksheet for the student’s category • Eligibility Determination • DEC 4- Revisit IEP and sign the IEP or do a new one • DEC 5- Prior Written Notice • Minutes Reevaluations

  13. First contact your Program Specialist! • Transfers from within North Carolina require a meeting with a DEC 5 and IEP addendum, if changes are needed. • Out-of-State transfers are considered Initial Referrals and may or may not require additional evaluations Transfers into the County

  14. http://www.burke.k12.nc.us/curriculum/EC2/Pages/EC-Local-Forms.aspxhttp://www.burke.k12.nc.us/curriculum/EC2/Pages/EC-Local-Forms.aspx • Required Forms for Meetings • EC 300- Initial Referral Checklist • EC 416- Request for Reevaluations • Parent Handbook Available Resources

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