Emergency Relief Process • A natural disaster or accident occurs • Field personnel inspect and report damage to MnDOT EM • MnDOT EM personnel compile and report total to SEOC • The Governor declares an emergency • MnDOT EM sends a letter of intent to FHWA • FHWA sends an acknowledgement letter • MnDOT EM coordinates site visits or windshield tour • MnDOT EM requests ER and submits Damage Summary Survey • FHWA in Minnesota reviews the request • FHWA Division administer concurs with the request.
State Aid Emergency Repair • Local agency photographs damage and determines appropriate action • Local agency reports location, type of damage and projected cost to MnDOT district HQ • MnDOT districts report damages to MnDOT EM/SA • Local agency determines optimum method for emergency repairs • Repairs are completed • Local agency completes a DDIR within 12 weeks. • MnDOT approves projects less than $150K • Local agency provides documentation of repair costs
State Aid Permanent Repair • Local agency photographs damage and determines appropriate action • Local agency reports location, type of damage and projected cost to MnDOT district HQ • MnDOT districts report damage to MnDOT ER/SA • Permanent Repairs must be performed by Standard Competitively Bid Contract • Local agency must complete the DDIR before the project is contracted and constructed • MnDOT assigns SP#s to DDIR • Approved DDIRS are sent to SALT
State Aid Permanent Repair • NEPA approval must be obtained • Project does not need to be in STIP • Project does need to be in PPMS • All necessary permits are required • SALT requests federal authorization in FMIS • Project is let through normal DCP process • Permanent repairs are completed, payment is made by normal DCP means • District State Aid Engineer completes final inspection report and DCP processing