SES Outreach to Parents Project

1. SES Outreach to Parents Project Brenda Williams Education Program Specialist – Title I Parental Involvement Michelle Tarbutton Program Manager – Parent Engagement Program 9th Annual Title Programs Conference June 14-16, 2011

2. What is the SES Outreach to Parents Project? Families, Communities, and Schools Working Together for Student Success SOUTHEAST COMPREHENSIVE CENTER

3. What is the Purpose of the SES Outreach to Parents Project? To increase parents’ awareness of SES free tutoring opportunities so that they can make informed decisions in selecting and enrolling their child in services.

4. How does the SES Outreach to Parents Project Work? S T UD E N T S Community Based Organizations (CBOs) Parents of Children Eligible for SES Services Local Educational Agencies (LEAs) Faith Based Organizations (FBOs)

5. SES Outreach to Parents Project Outcomes • Increase the level of participation in SES through direct and personal outreach. • Increase the knowledge of SES among community members in high-poverty communities and build capacity within them to inform others about SES.

6. What is SES?Supplemental Educational Services

7. What is SES? • SES is intended to help eligible students with free tutoring; • Provides extra academic assistance to students to increase academic achievement; and • To attain proficiency in meeting state standards.

8. Which Schools Offer SES? • If a Title I school does not make adequate yearly progress (AYP) for at least 2 years, that state will give that school “Needs Improvement” status. • If that Title I school stays in “Needs Improvement” status for another year, the school must offer SES (free tutoring). • (Citation – SES in Action: A Toolkit for Parents and Community Leaders)

9. Which Students Are Eligible for SES? • All students from low-income families who attend Title I schools that are in their second year of Needs Improvement, in corrective action, or in restructuring. • In Georgia, students are determined to be low-income if they qualify for free or reduced price meals. • Eligibility is not dependent on whether the student is a member of a subgroup that caused the school to not make AYP. • A student’s status as low-income is highly confidential information.

10. Which Students Are Eligible for SES? • If a district does not have enough money to serve all eligible students, then the district must prioritize students by academic achievement. • The students with the lowest academic achievement will be given first priority.

11. How Can SES Help Students? • Puts into place individualized plans developed to meet students’ needs. • Improves student achievement and study habits. • Builds the students’ social and behavioral skills.

12. Tutoring and Homework • Tutoring is extra instructional time for the child in subjects such as reading and math. • Tutoring is not homework time. Each child will still need to schedule time to complete homework assignments and prepare for the next day of school.

13. Who Can Provide Services? • Any public or private (non-profit or for-profit) entity that meets the state’s criteria for approval. • This includes: • Public schools (including charter schools) • Private schools • School districts • Educational Service Agencies • Institutions of Higher Education • Faith-based and community-based organizations • Private businesses

14. Who is Responsible for SES? • Family • Choose a provider from the district list. • Support child’s progress and attendance. • Arrange transportation, if not offered by the provider. • Verify and sign monthly attendance forms. • Receive information about child’s progress. • State • Identify schools that must offer SES. • Request, review and approve provider applications. • Maintain list of state approved providers. • Monitor providers’ performance and results. • District • Identify eligible students. • Notify families about provider options. • Contract with and pay providers. • Work with providers, schools, and families to set goals for each student. • Provide data to state. • Provider • Apply to the GaDOE for approval. • Connect with schools, districts, and families. • Offer clear details about their services. • Provide consistent tutoring. • Measure student progress and inform families and teachers.

15. Five Steps to Free Tutoring Support Your Child Choose Provider Enroll Steps to Free Tutoring Contact District Eligibility

16. The SES Outreach to Parents Project

17. Who is Involved in the Project?

18. Number of Outreach Partners LARGE 1,000 MEDIUM 250 - 1,000 SMALL 250 The number of CBOs and/or FBOs the LEA must partner with is contingent upon the number of students eligible in the LEA for SES services based on the allotted budget amount.

19. Three Levels of Engagement Trained staff and volunteers from CBOs and FBOs reach parents with the following three levels: • Level 1 – SES Ambassador Canvassing • Level 2 – SES Workshops for Parents • Level 3 – Family SES Guidance Sessions

20. SES Ambassador Canvassing LEVEL 1 Staff and Volunteers of Outreach Partners Trained by Outreach Partner SES Facilitator Canvass Neighborhoods/Communities Visit Homes Provide Information to Parents

21. SES Workshops for Parents LEVEL 2 Provided by Outreach Partner 90 Minutes Assistance from District Community Setting or School

22. Family SES Guidance Sessions LEVEL 3 Family SES Counselors From Outreach Partner 30-45 Minutes Private Session with Family

23. Valdosta Outcomes

24. Ware Outcomes

25. Project Evaluation Families receiving outreach vs. Other eligible families in district • Percent of eligible students enrolled in SES during the semester following outreach. • Number of SES sessions attended per eligible student during the semester following outreach.

26. Ware Project Evaluation • Will input Ware’s Data by the Title I Conference Presentation. Results are still being compiled.

27. Lessons Learned Pick the RIGHT outreach partners. Make sure the outreach partners clearly understand their role in this process. Ensure there is a district level (or school level) contact who has the ability to work closely with the outreach partner facilitator.

28. Lessons Learned Keep up with the needed documentation. Look out for the state’s reporting deadlines. Search for new ways to engage parents.

29. Final Thoughts The project: • Structured outreach efforts • Increased awareness of SES • Built a strong and more trusting relationship between school and community Both systems are planning on participating in this voluntary project again!

30. Are You Interested in Participating in the Project for the Upcoming School Year? • Complete the SES Outreach to Parents Project Interest Form and Leave Here TODAY! • Listen to the webinar on June 28, 2011 • Attend training in Atlanta the first week in August.

31. Questions Brenda Williams Education Program Specialist Title I – Parental Involvement GA Department of Education 404-463-1956 brwilliams@doe.k12.ga.us www.gadoe.org Michelle Tarbutton Program Manager Parent Engagement Program GA Department of Education 404-232-1148 mtarbutton@doe.k12.ga.us www.gadoe.org

32. SES Outreach to Parents Project Brenda Williams Education Program Specialist – Title I Parental Involvement Michelle Tarbutton Program Manager – Parent Engagement Program 9th Annual Title Programs Conference June 14-16, 2011