Pierre Laflamme – TBS/OCG Hélène Maurais – CSPS

1. Implementation of the Policy on Transfer Payments Learning Strategy Stratégie d’apprentissage pour la mise en oeuvre de la Politique sur les paiements de transfert Pierre Laflamme – TBS/OCG Hélène Maurais – CSPS

2. Introduction Purpose: Highlight key changes within the new Policy on Transfer Payments and Directive Highlight the training and development challenges Presentation: • Context • Main changes – Policy and Directive • Implementation and transition • Learning and development

3. 1. Context Review of the 2000 Policy and Audit reports (OAG) Treasury Board Policy Renewal - all policies to be renewed Federal Accountability Action Plan Blue Ribbon Panel on Gs&Cs management 5 year review of ongoing Gs&Cs program Streamlining the web of rules - Commitment to reduce the number of policies and rules by at least 50% Public Service Renewal and its challenges New policy supports enhanced accountability, risk management and excellence in the management of the public service 3

4. 1. Context • Blue Ribbon Panel Report on G&C Reform • Includes clear recommendations related to training of all relevant public servants involved in transfer payments, including program managers and officers, comptrollers, financial advisors, audit and evaluation personnel as well as senior managers responsible for the administration of transfer payments programs

5. 2. Policy on Transfer Payments Main changes - from 2000 to 2008 Objective: “To ensure sound management of, control over and accountability for transfer payments” (Policy 2000) “The objective of the Policy is to ensure that transfer payment programs are managed with integrity, transparency and accountability in a manner that is sensitive to risks; are citizen-focused; and are designed and delivered to address government priorities in achieving results for Canadians” (Policy 2008)

6. 2. Policy - Expected Results Treasury Board Secretariat and departments will adopt a more risk tolerant approach to managing transfer payments, focusing oversight efforts where they are most needed; Administrative practices will be streamlined to allow recipients to better focus transfer payment funding on the achievement of results, as opposed to compliance with non-value added administrative requirements; The role of applicants and recipients in furthering the objectives of government and achieving results for Canadians will be respected through increased external engagement during program design and establishment of reasonable and practical departmental service standard targets; Transfer payment programs will become increasingly harmonized within and across departments, and administrative practices will become more standardized.

7. 2. Main changes - new Policy

8. 2. Main changes - new Policy (ctd)

9. 2. Main Changes - Directive

10. 2. Main changes - directive

11. 2. Risk Management - Program Design • Assessment of risk, leads to decisions on: • Program design • Types of recipients • Types of projects, activities to be funded • Type of instrument to use (grant, contribution) • Basis of funding • Administrative requirements

12. 2. Risk Management - Funding Agreement • Defined risk assessment factors, specific to a program, leads to decisions on: • Selection of recipients • Choice of funding instrument • Extent of monitoring • Cash management • Extent of reporting • Recipient auditing

13. 3. Implementation & transition • Transitional considerations • Guidance / guidelines for departments - key topics: • Clause by clause • Approach for Ministerial increased authorities • Summary of 3 year plan - linked to RPP • Performance measurement in Ts&Cs • Official Language requirements in Ts&Cs • Communication and supporting activities and tools

14. 4. Learning Strategy • Led by the CSPS in collaboration with OCG, the Center of Expertise (COE) and departments: • OCG for training on new policy instruments • COE for cultural change • Departments on specifics of their G&C programs and internal practices • Target population • G&C Program managers and officers • Financial advisors • TBS analysts • Auditors and evaluators • Senior managers • 5 000 employees to be trained in NCR and in the regions

15. Key Learning Objectives Provide participants with : • Appreciation of the new requirements for managing transfer payments • Understanding of the cultural change needed to begin to adapt departmental practices • New skills in : • Risk management • Establishing service standards • Engaging recipients

16. Learning Strategy Phased-in approach : • Phase 1 - 2008-09 • Introduction to 2008 Policy – New course F405 • Revise existing courses in Finance Curriculum • Service standards - New course T177 • Phase 2 – 2009-10 • New learning products on special subject matters: • Risk management • Recipient engagement

17. Other Learning Activities F405 – Managing G & C - Jan 2009 Armchair Discussions F007 – Introduction to Financial Management Information Sessions Awareness Sessions F708 – Preparing TB Submissions Campus direct on-line courses (free) F712 – Advanced Planning the Federal Government Departmental Activities G243 – Managing Public Funds ADT Courses – G124, G110, G126, G127 Recommendation # 28 G & C Learning Strategy – An Overview Support the development of technical, managerial and leadership competencies among all key partners involved in the design and management of G and C’s programs, with the target outcome of facilitating the implementation of the new PTP requirements. Revised Courses Spring 2009 New Classroom Courses 1. Introduction – F415 Fall 2008 2. Risk Management (April 2009) 3. Recipient Engagement (April 2009) 4. Service Standards – T177 ( Fall 2008)

18. Grants and Contributions Classroom Training • F415 - Introduction to the 2008 Policy on Transfer Payments • 2 days course • 30 offerings in the NCR  400 seats • Offerings are being scheduled in Regions • F405 - Managing Grants and Contributions • Under review to integrate new Policy requirements • Pilot in December • Revised version to be delivered starting in January

19. Other Key Related Training New: • T177 – Service Standards and Client Satisfaction Measurement Under Development – New FI Curriculum • Financial Management Control Framework (F111) • Financial Management Lifecycle (F112)

20. Key Advisory Role for FI’s • Choice of funding instrument (grant or contribution) • Basis of funding • Extent of monitoring • Cash management • Extent of reporting • Year-end recognition of funding against authority • Need for recipient audit ?