NORTH CAROLINA COUNCIL

1. NORTH CAROLINA COUNCIL Meeting and Training January 22, 2011

2. NC COUNCIL MEETING • PLEASE SIGN THE SIGN-IN SHEET GOING AROUND…. • INTRODUCTIONS • Your name • Your Section • Your position in R3, Council, or Section • Whatever else you think important about you.

3. NC COUNCIL MEETING • BYLAWS REVISION JANUARY 22, 2011 FOR NC COUNCIL (R3 – AREA 2). • Document Ratification - by Council Committee • Discussion • One meeting/yr here in NC (makes 3 meeting/yr) • Officer election every year (2 -3 members per slot) • Officer terms – not more than 2 years. • No mention of Penance for non compliance (except for reporting).

4. NC COUNCIL MEETING • MGA OPERATIONS MANUAL REQUIREMENTS FOR SECTIONS • Seehttp://www.ieee.org/documents/section09_16sept10.pdf • No requirement for Section Bylaws • Yearly Officer Elections are required. • TREASURES REPORT (Dennis Dice) • NC COUNCIL BUDGET FOR 2011

5. Budget Expenses • $3000 NCC leadership training • $2100 SoutheastCon11 – 3 • $200 Office supplies • $1000 Travel (section mts) • $200 NC team shirts(SEC11) $6500 total

6. Budget Income • $8,237.48 End of 2010 • $12,000.00 SEC10 profit $20,273.48 working capital - $6,500.00 Budget Exp $13,773.48 End 2011

7. NC COUNCIL MEETING • Budget Discussion • Updates to the 2011 Budget • Budget Ratification w/ any Updates by Council Committee.

8. NC Council Training Session • Unraveling the Mystery (IEEE Structure) • Ways to Build Society and Section Synergy • Lunch (discussions) • Where’s the Money? • The Best of Everything • Electronic Resources for Sections • Charting the Path Forward • Personal & Section Action Plan

9. LUNCH DISCUSSION • PLEASE DIVIDE INTO 3 GROUPS TO DISCUSS (about 8 in each group): • Best ways to recognize members • Best Student activities • Best Professional activities

10. NC Council Training Session • Unraveling the Mystery (IEEE Structure) • Ways to Build Society and Section Synergy • Lunch (discussions) • Where’s the Money? • The Best of Everything • Electronic Resources for Sections • Charting the Path Forward • Personal & Section Action Plan

11. NC Council Training Session • Unraveling the Mystery (IEEE Structure) • Ways to Build Society and Section Synergy • Lunch (discussions) • Where’s the Money? • The Best of Everything • Electronic Resources for Sections • Charting the Path Forward • Personal & Section Action Plan

12. THE BEST OF EVERYTHING • THE BEST OF THE IDEA FROM THE LUNCH DISCUSSIONS: • Best ways to recognize members • Best Student activties • Best Professional activites

13. NC Council Training Session • Unraveling the Mystery (IEEE Structure) • Ways to Build Society and Section Synergy • Lunch (discussions) • Where’s the Money? • The Best of Everything • Electronic Resources for Sections • Charting the Path Forward • Personal & Section Action Plan

14. NC Council Training Session • Unraveling the Mystery (IEEE Structure) • Ways to Build Society and Section Synergy • Lunch (discussions) • Where’s the Money? • The Best of Everything • Electronic Resources for Sections • Charting the Path Forward • Personal & Section Action Plan

15. CHARTING THE PATH FORWARD • Which Meetings Should Our Section Attend? • IEEE USA • Sections Congress • SouthEastCon • R3 Planing meeting • NC Council meeting • The Strategic Planning Experience. • What is a Strategic Planning meeting • Who to invite • What to consider/plan

16. IEEE USA ANNUAL MEETING • THEME: “Engineering in Motion” • Renaissance Austin Hotel, Austin Texas • 3 thru 6 March 2011 • Addressing today’s Engineering Challenges • Exhibits, workshops, networking, volunteer training, …

17. IEEE SECTIONS CONGRESS 2011 • THEME: "Empowering Members to Create the Future.“ • WHEN? August 19 to 22, 2011 • WHERE? San Francisco Marriott Marquis, San Francisco CA. • PARTICIPANTS: All Section Chairs • R3 PAYS: Food and Accommodations • YOUR SECTION PAYS: Travel • URL:www.ieee.org/societies_communities/geo_activities/sections_congress/2011/sc2011_what_is.html

18. THE GOALS OF SC2011 ARE THREE-FOLD • to provide an opportunity for delegates to gain information and training skills; • to network and build relationships with other volunteers within IEEE; • to serve as a forum for Section representatives and other local leaders, enabling them to voice – on behalf of the collective membership – the ideas, issues, and recommendations which will impact the development and growth of IEEE throughout the world, reinforcing its vitality and relevance to those it serves.

19. SOUTHEASTCON2011 • Nasville Airport Marriott, Nashville, TN • Annual IEEE Region 3 technical, professional, and student conference • Technical papers • Student Competitions (about 50 Universities attend) • Annual R-3 Volunteer meeting – Section Chairs expected to attend– Be there! • R3 pays: Travel, food and hotel. • SouthEastCon2011 URL: http://www.ieee.org/conferences_events/conferences/conferencedetails/index.html?Conf_ID=16918

20. REGION 3 PLANNING MEETINGS • SOUTHEASTCON – All Section Chairs are encouraged to attend or send a rep. • R3 FALL MEETING – Held most years at some central location. All Section Chairs are encouraged to attend or send a rep. • R3 pays food, hotel, and travel. • See R3 website for meeting details: URL http://www.ewh.ieee.org/reg/3/

21. NC Council Meetings • SOUTHEASTCON – Usually held following Friday evening Reception. • New Bylaws require one meeting a year “inside the boundaries of the Council” • Both meetings - Section Chairs (Council Committee) or their rep is encouraged to attend to represent their respective Section.

22. STRATEGIC PLANNING MEETING • Each Section should have a Strategic Planning meeting once a year. • Invite everyone that has an interest including Student Branch Chairs • Focus on a plan for the full year. • Goals for the year. • Student Branch Activities • At least one general meeting per month

23. Section Strategic Planning • INVITE: 15 to 20 of your most active members including Student Branch Officers. • WHERE: Get a large University conference room (invite Engineering Dept Chair). • STUDENT BRANCHES: Plan to provide help with whatever they would like to do. • SECTION MEETINGS: Determine what meeting subject the Section should cover for the year and schedule them along with a resp. person.

24. NC Council Training Session • Unraveling the Mystery (IEEE Structure) • Ways to Build Society and Section Synergy • Lunch (discussions) • Where’s the Money? • The Best of Everything • Electronic Resources for Sections • Charting the Path Forward • Personal & Section Action Plan