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Introduction: T he SOP Guide and The Development Process

Introduction: T he SOP Guide and The Development Process. Learning Objectives. By the end of the workshop, participants will be able to... Describe the process for developing effective SOPs and be able to explain it to colleagues in the field; including the importance of the process itself.

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Introduction: T he SOP Guide and The Development Process

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  1. Introduction: The SOP Guide and The Development Process

  2. Learning Objectives By the end of the workshop, participants will be able to... • Describe the process for developing effective SOPs and be able to explain it to colleagues in the field; including the importance of the process itself. • Identify the issues that are key challenges for field teams when developing SOPs, and implement strategies for resolving those issues and challenges.

  3. Introduction to the SOP Guide

  4. What is a set of Standard Operating Procedures? • SOP Guide, Page 3: Standard operating procedures are specific procedures and agreements among organisations that reflect the plan of action and individual organisations’ roles and responsibilities. As such, SOPs are companion documents that support the GBV plan of action. • What is the plan of action? Do you have one? It is not the SOP.

  5. The 2008 SOP Guide • Front Section (how to develop) • Page 7 C. How to Use This Guide • Template • Table of Contents • 10 sections • Signatures • Annexes

  6. The Process • SOP Guide, page 3 Development of SOPs is a process that must involve all relevant actors. The process of developing SOPs is as important as the final SOP product.

  7. The process itself can be considered an intervention, in that it engages all of the relevant actors and will involve collaboration, inter-organizational and inter-sectoral dialogue, community participation, negotiation, and thereby increase all participants’ understanding of how to prevent and respond to gender-based violence.

  8. Part B. How to Develop SOPsPage 4 • Participants in developing the SOP • Leadership and Coordination • Technical and Policy Guidance • Process for Writing (7 steps) • Review and revisions Exceptions and notes for acute emergencies

  9. Part B. How to Develop SOPs • Participants in developing the SOP • Which sectors/clusters? At which levels? • Which organisations? • Which individuals?

  10. Part B. How to Develop SOPs • Leadership and Coordination • Coordinating agency • GBV working groups with sector/cluster focal points • National, sub-national

  11. Part B. How to Develop SOPs • Technical and Policy Guidance • IASC GBV Guidelines • UNHCR SGBV Guidelines • WHO ethical/safety recommendations • Technical expertise and support

  12. Part B. How to Develop SOPs • Process for Writing (7 steps) • Pages 6-7

  13. Process for Writing Step 1 – Core group makes a plan Step 2 – Rapid assessment/situational analysis Step 3 – Meet with key stakeholders and actors to discuss the draft plan for SOP development • Probably needs to include some training

  14. Process for writing - continued Step 4 – Series of meetings • Careful facilitation • Inclusion • Participation • Transparency • Divide into subgroups of sectors/clusters as needed for detailed discussions • Continuous revision and communication

  15. Process for writing - continued Step 5 – Final draft review Step 6 – Finalize and gain official commitment Step 7 – Inform the community

  16. Part B. How to Develop SOPs (continued) • Process for writing • Review and revisions • Exceptions and notes for acute emergencies

  17. Part B. How to Develop SOPs • Participants in developing the SOP • Leadership and Coordination • Technical and Policy Guidance • Process for Writing (7 steps) • Review and revisions • Exceptions and notes for acute emergencies

  18. Questions?

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