$AVE Contract Kick-Off Session

1. $AVE ContractKick-Off Session January 16, 2013

2. Kick-Off Session Topics • REMC Organization & Partnerships • REMC Statewide $AVE Bid Project • Post-Award Contract Requirements • Marketing and Networking Opportunities • Questions & Answers Slide 2

3. Nancy Corner, Project Director • Erik Drake, Project Staff • Laura Grainger, Project Staff • Sue Schwartz, REMCAM Executive Director • Shale Campos, Ingham ISD (Reporting /Invoicing) • Carrie Nuffer and Jamie Danley, Ingham ISD (Fiscal Agent) Slide 3

4. REMC Association of Michigan • A REMC is a collaborative service of one or more ISDs/RESAs providing educational technology services to local schools. • The Regional Educational Media Center Association of Michigan (REMCAM) is the statewide organization made up of the 22+ REMC Directors. • The REMC $AVE Bid is a project of REMCAM. • remc.org Slide 5

5. Statewide REMC Centers State ISDs REMC Centers Slide 6

6. Statewide REMC Centers For a complete listing of REMC Centers, visit http:/remc.org REMC Center 7 Slide 7

7. REMC Partnerships REMC works closely with these organizations and shares a similar commitment to the effective use of technology and media to increase student achievement. • Michigan Association for Computer Users in Learning (MACUL) • Michigan Association for Media in Education (MAME) • Michigan School Business Officials (MSBO) • Michigan Association for Educational Data Systems (MAEDS) • Michigan Association of Intermediate School Administrators (MAISA) • Michigan Department of Education (MDE)

8. Eligible Agencies • PreK-12 Public, Charter (PSA) and Non-Public Schools • Community Colleges, Universities and Colleges • Public Libraries • Museums • State, County, and Local Government Agencies • Educational Non-profit Organizations Slide 9

9. Sales History Millions Since 1990, Michigan K-12 schools have saved over $500 million in tax dollars by using REMC Bid.

10. REMC STATEWIDE $AVE CONTRACT LIFECYCLE SNAPSHOT You are Here

11. 2013 Contract Cycle Slide 12

12. Vendor Value-Adds • Visibility and access to statewide network/customer base • Opportunities for collaboration, networking and sales growth • Contract compliance with State School Code (MCL1263, MCL1274) • Extended to state and local units of government, libraries and higher education • Problem resolution • Customer relationships Slide 14

13. Customer Value-Adds • Competitive Bid Process / Aggregated Pricing / Discounts • Contract compliance with State School Code (MCL1263, MCL1274) • Extended Product Warranties/Minimum Product Standards • Shipping & Handling Charges Included • Low or No Minimum Order Requirements • Catalog and High Volume Discounts • Online Buying Guides & Product Catalogs • Problem Resolution • Vendor/Partner Relationships Slide 15

14. Roles & Responsibilities • Contract Implementation • Contract Compliance and Maintenance • Contract Co-Branded Marketing and Promotion • Participate in Product Roadmapping with Manufacturer(s)

15. Post-Award Activities • Contract Administration • Quarterly Reporting • Marketing • Awarded Item Maintenance - keeping it current! • Partnership & Communication • Marketing & Outreach Activities • Marketing of Catalog Discounts • Next Bid Cycle/Roadmapping Slide 20

16. Contract Administration YES NO  INCREASEin pricing  DECREASE in percentage • DECREASE in Item Contract Pricing • INCREASE in Catalog Discount Percentages • PROCESS:Submit change request (s) through Vendor Center:http://vendorcenter.remcbids.org/ • Change in Contact(s) for Project Staff, Customer Service, Invoicing, Reporting, Bid Notification PROCESS:Submit change request (s) through Vendor Center:http://vendorcenter.remcbids.org/ Slide 21

17. remcbids.org Your gateway to access ALL of your contract product information! Slide 22

18. Reporting Steps Slide 23

19. Vendor Quarterly Reports • Submitted via Vendor Center http://vendorcenter.remcbids.org • State of Michigan CEPI Database • 1% Administrative Fee Process • Vendor Resources at http://remcvendor.wikispaces.com • REMC Center $AVE Report -> 2x/year • Annual Report -> June Slide 24

20. Partnership Activities • Vendor Web Launch/REMC $AVE Landing Pages • REMC Web Launch http://remcbids.org • Vendor Product Images • Vendor Specification Sheets • Contact Information • Kick-Off Meeting • Periodic Meeting Requests • Presentations/Sessions Slide 25

21. MarketingPlanImplementation Slide 26 • Contract Launch/Kick Off Plan • Press releases • Catalog /Order Forms • Co-branded Landing Page/Website • Co-Branded Marketing Materials • Marketing of contract items • Marketing of catalog discount items • Tools and Resources • Marketing of Online Ordering • Product Comparison Tools • Marketing Webinars/Videos • Customer Outreach/Events • Promotions & Rebates • Marketing of Value-Adds

22. Promotions & Rebates • Product Promotions & Rebates – REMC $AVE approved and promoted!! • Vendor or Manufacturer • Posted at http://remcbids.org • Upload to Vendor Center http://vendorcenter.remcbids.org • Distribute via e-mail, web, print, conferences Slide 27

23. Center / Customer Outreach • Marketing Outreach at Conferences/Exhibits • MACUL - March 20-22, 2013 (Detroit, MI) -> http://macul.org • MSBO - April 23-25, 2013 (Grand Rapids, MI) MSBO -> http://msbo.org • REMC Association of Michigan (REMCAM) In-Service (Traverse City, MI) -> June 12, 2013 http://remc.org • MAEDS – October 2013 (Bellaire, MI) – http://maeds.org • REMC Regional, County, or District Events • Customer Based Events / Lunch ‘n’ Learn Sessions • REMC Awarded Item Product Demos • Webinars/Webcasts Slide 28

24. Vendor Resources • REMC $AVE Wikispaces – is your Vendor Toolkit! • Marketing Ideas • Reporting Information • Bidding Information • Links to REMC $AVE webinars • REMC $AVE Vendor Discussion Forum • REMC Center Directors and Bid Contacts • REMC $AVE Staff • REMC $AVE Awarded Vendors http://remcvendor.wikispaces.com Slide 29

25. REMC $AVE /VENDOR EXHIBITOR EVENTS Conference Attendee REMC Exhibitor Game Event/Exhibitor Marketing Vendor Event Signage Post-Exhibit Networking Mixer $AVE Networking March 2013 WATCH YOUR E-MAIL for participation form!

26. REMC $AVE EVENTS @ REMC SUMMER IN SERVICE REMC $AVE Networking Event Signage 6/12/2013 Traverse City, MI • Exhibit Marketing • Participant Games

27. Preparing for Next Bid • Upcoming Contract Roadmapping (May-July) • REMC Vendor Meetings • Manufacturer Meetings • $AVE Team Research • Bid Specification Review • REMC Customer Product Recommendations • REMC Vendor Evaluations submitted by Customers

28. Get Connected With REMC!

29. remcbids.org Contract Information: http://remcbids.org Email: remcbid@inghamisd.org Vendor Center: http://remcbids.org-> “Vendors” Vendor Wiki: http://remcvendor.wikispaces.com Your gateway to access ALL of your contract product information!