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Dominic Vaiana Deputy Director, Excise and Licenses

This guide outlines the prerequisites, temporary modification process, and other considerations for hosting liquor special events. Learn about the application process, fees, and necessary documentation. Additionally, discover information on emergency medical requirements and the updated alcohol policy for permitted park use.

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Dominic Vaiana Deputy Director, Excise and Licenses

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  1. Dominic VaianaDeputy Director, Excise and Licenses

  2. Agenda • Prerequisites • Liquor Special Events • Temporary Modifications • Other Considerations….

  3. Prerequisites • Premise • Hearing Posting • Needs & Desires Hearings (if required) • Inspections

  4. What is a Special Event?

  5. Liquor Special Events • A special event liquor permit must be applied for 30 days in advance of your event, no exceptions. • Special Event Permits must be applied for by a qualifying organization which includes non-profits. • Sandwiches or food snacks must be available at all times that alcohol beverages are being sold. • A special event permit may not be issued to the same applicant for more than 15 days in any one calendar year. • A separate application will be required if the event will have live entertainment or amplified music (Special Event Cabaret Permit).

  6. Liquor Special Events • Fees: • Application Fee: $100.00 • Licensing fee per day: • Malt, Vinous, and Spirituous:  $25.00 per day • You may pay by check, cash, money order, or credit card (Visa, MasterCard, Discover). All checks must be made payable to the Manager of Finance.

  7. What is a Temp Modification?

  8. Temporary Modifications • A temporary modification permit must be applied for 30 days in advance of your event, no exceptions. • Required Documentation (All items must be submitted in duplicate): • Permit Application and Report of Changes • Right of Possession Document (Lease, Deed, Permit or letter of authorization from the property owners on company letterhead) • Zone use permit (if the proposed modification alters the zoning use) • Diagrams of the premises before, during, and after the temporary modification • The floor plan is to be on 8 ½” x 11” paper. It must accurately reflect the area to be licensed and indicate where alcoholic beverages will be sold, served, distributed, stored, or consumed.

  9. Temporary Modifications • Fees: • $300.00 check made payable to the Colorado Department of Revenue. This fee may only be paid with a check.

  10. Temporary Modifications • Your permit will be issued when the following actions are taken:  • All documents required for the permit are complete and submitted to the office • Fees are paid in full • The City and State must approve all paperwork • All inspections must be complete (Environment Health, Fire, Building, and Excise and Licenses) • Excise and Licenses must be the final inspection. The licensing inspector will hand deliver the temporary modification permit to the applicant.

  11. Other Considerations… • Temporary Restaurants • Apply Online • Security Guards • ROW/Parks Permits

  12. Thank You Dominic N. Vaiana Department of Excise & Licenses │City & County of Denver 720-865-2753 │Dominic.Vaiana@DenverGov.org

  13. Kris RyanParks Permit AdministratorandEric KnopinskiPark Ranger SupervisorDepartment of Parks and Recreation

  14. Denver Parks and RecreationAlcohol Policy Update (January 1, 2019)Pilot Program (2019)Permitted Park Use Public Consumption WWW.DENVERGOV.ORG/PERMITS

  15. Permitted Park UseWhat is different?-expands alcohol sale/service (parks, by permit type)-commensurate permit requirements update-expressly prohibits for certain permit typesPublic Event (selling and/or serving)-Special Event Liquor License (E&L)-DPD Presence (start of alcohol sale/service to conclusion of event)-All sale/service must conclude 1 hour before end of event/no later than 1 hour before park curfew WWW.DENVERGOV.ORG/PERMITS

  16. Public ConsumptionAllows for legal public consumption of beer, wine, champagne Park Use rules apply (no glass, no kegs, etc.)Enforcement WWW.DENVERGOV.ORG/PERMITS

  17. Bill BenermanEnvironmental Protection and Response Section ManagerDepartment of Public Health and EnvironmentandJames RobinsonAssistant Chief, Denver Health Paramedic Division

  18. Emergency Medical Requirements for Special Events • Rules and Regulations effective 12/13/18 • One year grace period (all of 2019) • Establishes emergency medical requirements coordination at public events held on public property • Define the emergency medical requirements for special events of a certain size • Key requirement is the development is the development of a Health and Medical Plan (HMP) – submit 30 days in advance • A HMP template is provided in the Rules and Regulations

  19. Emergency Medical Requirements for Special Events At minimum, final HMP’s shall include the following elements: • Event Size and Type • Nature of the Event – identify the type of activities at the event • Participant Numbers – estimated total number of participants for the event • Onsite Medical Coverage and Assets – size of the event determines the required medical assets. • Communications plan • Ingress and Egress – points for ambulance transport resources and emergency responders. • Environmental Considerations - weather, shade or cooling stations, water available, etc.

  20. Emergency Medical Requirements for Special Events Health and Medical Plan Matrix:

  21. Contact Information • Bill Benerman Denver Department of Public Health and Environment 720-865-5436 bill.benerman@denvergov.org • James Robinson Denver Health Paramedic Division 303-602-2578 james.Robinson@dhha.org

  22. Questions?

  23. Jill ThiareCommunications and Outreach SpecialistOffice of Special Events

  24. Why, Oh Why Must I Notify?

  25. Why notify? • Enhance community relationships and build good will • Minimize neighborhood complaints • Promote your event

  26. But I’ve done this event for 15 years! • New folks moving to Denver every day • Traffic patterns and flow are changing • Existing residents may be getting weary – nurturing good will is critical

  27. When and how often? • Ideally 60 days, but at least 45 days before the event • Again, within a week or two of the event

  28. Who must I notify? • Residents – individuals and RNOs • Businesses and BIDs – don’t forget parking garages • Community Meeting Places – including churches, temples, mosques • Schools – public and private schools, preschools and child care centers • City Council Offices – impacted district(s) and at-large representatives. Local elections are in May!

  29. How important are the City Council offices? • An informed Councilmember is a happy and supportive Councilmember • Key community communicators

  30. Getting it done. • Really read and follow the checklist • Create a notification plan and schedule • Just as important as ordering your porta-potties • Plan early and follow through • Flyer detail and presentation – critically important • Ask for help – flyer review or brainstorm outreach ideas

  31. Jill Thiare 720.913.1517 Jill.Thiare@denvergov.org

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