PROPOSED PROGRAM-BUDGET FOR 2014 Overview and Guide

1. PROPOSED PROGRAM-BUDGET FOR 2014 Overview and Guide August 13, 2013

2. Table of contents Page Overview • What is new in 2014? 3 • Role of CAAP 4 • Basic Documents 5 • Roles in decision-making: Aug. – Oct. 2013 6 • General Assembly Resolution on financing 7 Proposed Program-Budget for 2014 • Program-Budget of the Organization – Budget levels for 2013 and 2014 8 • Key Criteria Considered in Formulating the 2014 Budget Proposal 9 Secretary General’s Proposal • Assumptions 10 • Changes to programmatic structure 11 • Personnel (Object 1) 15 • Decreases over 2013 16 • Increases over 2013 17 • Transfers 18 • Concluding Observations 19

3. What is new in 2014? • Results based budget providing links between pillars, sub-pillars, groups of mandates, programmed results and resources by fund • Summary comparisons by subprogram 2013-204 • Tables that expand the data by subprogram, fund, and object of expense • Personnel tables detailing year-over-year comparisons, including for the first time for Specific Fund staff • Calendar detailing the consultative process, leading up to the discussion and approval of the program-budget • New annexes: • Budgeting by mandates: estimates of costs related to groups of mandates, pillars and sub-pillars • Contribution of human resources (in terms of cost) to operating goals, by funding source (RF, ICR, other funds) • Table of average cost of personnel by grade, fund and location (headquarters or away from headquarters) used to estimate object 1 expenditures • Explanation of variances between 2013 and 2014 budgets

4. Role of CAAP • Examines, evaluates and makes recommendations to the Permanent Council (PC) in relation to the programs, budget, administration, and financial aspects of the operations of the GS/OAS referred to it by the PC. • Monitors implementation of mandates and other measures of performance, as required by the PC or the General Assembly (GA). • Reviews periodic GS/OAS management and performance reports (“Quarterly Reports”) • Establishes Working Groups (WG) to carry out technical review of the Quarterly Reports and the Secretary General’s annual Proposed Program Budget • Prepares the draft annual Program-Budget Resolution for consideration by the Preparatory Committee of the GA. Source: Rules of Procedure of the Permanent Council: http://scm.oas.org/doc_public/ENGLISH/HIST_03/CP11732E07.DOC

5. CAAP Basic Documents • Legal Framework, Mandates: • Charter of the OAS. • General Standards to Govern the Operations of the GS/OAS. • Budget resolutions: • AG/RES. 1 (XLIII-E/12) “Program-Budget of the Regular Fund of the Organization for 2013, quota assessments and contributions to FEMCIDI;” • AG/RES. 2776 (XLIII – O/13) “Financing of the 2014 Program-Budget of the Organization.” • Additional Key Documents: • Proposed Program-Budget of the Organization for 2013 CP/doc. 4932/13. • Quarterly Resource Management Reports, Financial Statements, and other CAAP documents issued in 2012/13. • “Report to the Permanent Council – Annual Audit of Accounts and Financial Statements for the years ended December 31, 2012 and 2011” (CP/doc.4860/13). • “Draft Work Plan of the CAAP July 2013 – May 2014” (CP/CAAP-3249/13 ) presented by the Chairman of CAAP on 26 July 2013

6. Roles in decision-making: August – October 2013 CAAP • Establishes one formal working group, pursuant to AG/RES. 2774 (XLIII – O/13), to undertake an in-depth technical analysis of the Program-Budget proposal. • Delegates normally requested to submit their recommendations in writing to the Chair. • Upon submission of the working group’s recommendations to the CAAP, a second working group undertakes the task of drafting the text of the Resolution “Program-Budget of the Regular Fund of the Organization for 2014 and Contributions to FEMCIDI” Secretariat for Administration and Finance (SAF) • Provide technical support to the CAAP. • Incorporate and publish final General Assembly decisions in an approved budget document. Committee Secretary • Arrange scheduling of formal and informal meetings, preparation of minutes, and participation of other GS/OAS areas in the deliberations of the CAAP.

7. General Assembly Budget ResolutionAG/RES. 2776 (XLIII – O/13) Resolves, “To set the overall budget level of the Regular Fund program-budget for 2014 at $82,978,200, and to finance it as follows” (figures in millions of USD):

8. Program-Budget of the Organization for 2014 (Figures in thousands of USD)

9. Key Criteria Considered by the General Secretariat in Formulating the 2014 Budget Proposal • Decision of the GA to reduce the Regular Fund (RF) budget ceiling from US$83.9 in 2013 to $83.0 million in 2014 (US$ 892.5 thousand). • Prompt Payment Credit effect on quota income: US $552 thousand • Increased projection of ICR income by US$ 450 thousand • GA’s decision to implement across-the-board reductions on all the chapters of the program-budget • Diminished interest income to the RF • Increased resources in Specific Funds and ICR contributions • Separate budgetary appropriations for Sub-committees of the PC • Separate budgetary appropriations for YABT and meetings of REMJA, CITEL, CIDI and Multidimensional Security • Repayment to the Fellowships Capital Fund to be budgeted under chapter 11 • No provision to re-capitalize Reserve Sub-fund • Resources allocated to IPSAS implementation: US$ 0.5 million

10. Secretary General’s 2014 RF Budget Proposal Assumptions • 2014 average inflation estimated at 2.4%. • Inflationary impact on personnel costs in 2014 estimated at $1.9 M: • Impact of 2013 increases on the 2014 budget: $0.6M • 2014 statutory remuneration adjustments: 0.8 M • Mandatory step increases: 0.3 M • Health and Life insurance premiums: 0.2 M • $1.9 M • The Organization’s health insurance premiums for staff and retirees are increasing by 4.0% in 2014. • RF personnel expenditures proposed at 65% of the fund’s budget total, compared to 64.38% in the Approved Budget for 2013 10

11. Structural changes 2014 • In Chapter 4, Segregation of IADB Subsidy in two parts: • Inter-American Defense Board (43A) • Inter-American Defense Board • Maintenance Casa del Soldado (43E) 11

12. Structural changes 2014 (cont.) • Merger of two departments in Chapter 8, transfer of “Employment” activities to DHDEC (83F), which is now renamed Department of Human Development, Education and Employment • Department of Economic Development, Trade and Tourism (83C) • Department of Economic and Social Development (83C) • Department of Social Development and Employment (83E) • Department of Human Development, Education and Employment (83F) Employment 12

13. Structural changes 2014 (cont.) • In Chapter 11, separate budget appropriations detailing technology- and maintenance-related expenditures Technology-related costs OAS Network and IT Infrastructure Services (113A) Telecommunications Infrastructure (113Y) Enterprise Resource Management System (113C) IPSAS Infrastructure and support (113Q) Maintenance-related costs Building Management and Maintenance (113D) Building Maintenance - Utilities (113Z) Building Maintenance - Cleaning (113U) Building Maintenance - Security (113V) 13

14. Structural changes 2014 (cont.) • In Chapter 12, Separate budget appropriations for meetings of the Organization Meetings of the Permanent Council (123D) Permanent Council (123D) Preparatory Committee (123E) General Committee (123F) Committee on Juridical and Political Affairs (123G) Committee of Hemispheric Security (123H) Committee on Administrative and Budgetary Affairs (123I) Meetings of CISC (123J) Special General Assemblies (123K) Un-programmed Meetings (123C) Meetings of REMJA (53E) Meetings of Multidimensional Security (63H) Meetings of CITEL Assembly (83J) Meetings of CIDI (83K) 14

15. Number of funded posts in the Regular Fund reduced from 444 to 437, including: Positions vacated when incumbent reaches retirement age Positions vacated through voluntary separation, expiration of contract, or resignation The budget includes 44 posts funded by Indirect Cost Recovery (ICR) Fund As of June 30, 2013 there were 123 post funded by specific funds, including those of 13 associate staff (secondments from government agencies/other entities from member States or permanent observers) Secretary General’s Proposed 2014 RF/ICR Budget Personnel (Object 1) 15

16. Secretary General’s Proposed 2014 RF/ICR Budget Decreases • Overall Regular Fund reduction of US$ 0.9 million pursuant to AG/RES 2776 • US $1.3 million reduction in Terminations and Repatriations • US $ 0.5 million reduction in debt repayment for GSB renovation • US $ 0.5 million reduction in contribution to Reserve Fund • US $0.4 million reduction in object 3 resources for the Department of Human Development, Education and Employment, to be compensated by a large increase in specific-funded scholarships, most notably a 5-year commitment of US$ 12 million • US $ 0.3 million reduction in travel expenses • US $.07 million reduction in subsidies to the Interamerican Defense Board and PADF 16

17. Secretary General’s Proposed 2014 Budget Increases • RF Increases compared to 2013 approved appropriation level: • $ 0.5 million to fund modernization of information technology and telecommunications capabilities • $ 0.5 million to fund IPSAS implementation • $0.13 million for health insurance coverage to retirees. • $ 0.02 million to the YABT, reflecting actual execution in current and previous years • ICR Increase compared to 2013 approved appropriation level: • Additional US$ 450 thousand in ICR to meet increased demand for support to SF-funded activities

18. Secretary General’s Proposed 2014 RF Budget Transfers • $740 thousand repayment to the Fellowships Capital Fund transferred to Chapter 11 from Chapter 8 • $20 thousand from Chapter 12 to Chapter 5 to fund meetings of REMJA • $60 thousand from Chapter 12 to Chapter 6 to fund meetings of Multidimensional Security • $120 thousand from Chapter 12 to Chapter 8 to fund meetings of CIDI • $30 thousand from Chapter 12 to Chapter 8 to fund CITEL’s Assembly

19. Concluding Observations • $0.9 million reduction in the Regular Fund, $7.2 million increase in Specific Fund and ICR income, net increase of $6.4 million Program-Budget for 2014 (All Funds). • Absorption of statutory increases in Regular Fund personnel costs (COLA and step increases) through reductions to non-personnel expenditures. • Greater transparency of appropriations for conferences, maintenance, and technology-related expenses. • $740,000 repayment of loan to Capital Fellowship Fund, transferred to Chapter 11 (Common Costs); Reserve Fund contribution eliminated from Chapter 11. • The Budget proposal includes an Overview table by subprogram comparing 2014 and 2013, which Secretariat will make available in an Excel version for the use of delegations during deliberation on the budget. 19