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Mastering PowerPoint Basics for Effective Presentations

Learn how to create impactful presentations using PowerPoint. Understand the key features, from slide design to delivery methods, and boost your presentation skills. Master slides, templates, handouts, and more for a professional touch.

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Mastering PowerPoint Basics for Effective Presentations

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  1. Presentations: PowerPoint basics Stephen Bostock acknowledging use of work by Sue Lees

  2. Summary • Slides • Outline • Notes • Handouts • Masters • Design templates • Running an on-screen presentation

  3. Slides • A Wizard helps initial design by selecting • type of presentation • template & details for slide master • printing options • Use templates and layouts for consistency but adjust them as necessary • Slide Layouts have named fields; this slide is ‘bulleted list’ layout • Design templates with backgrounds and colour schemes; this was once ‘straight edge’ template

  4. Outline view • Text outline of slide titles and content, indented • A good starting point for composition • It shows the structure of presentation • Efficient means of editing, moving content between slides, pasting content from other applications (but remove formatting)

  5. Notes view • Useful on paper while presenting • Additional points of elaboration and examples not on the slide • The Notes master sheet can be edited to add footers, font size etc. • Can be used as a detailed handout • Can be added to a web presentation

  6. Handouts • Effective, efficient information delivery • Can add headers, footers, of structural and administrative information • Choice of formats including • Single slides – for large diagrams etc • 2 or 4 slides per page – space for notes • 3 slides per page – lines for notes • 6 slides per page – no space for notes

  7. Master views • Give a consistent look to slides, notes, handouts • Efficient editing of all slides at once • Automatic slide & page numbers • Automatic date (use?) • Headers and footers, or create your own

  8. Design templates • Many templates provided • Provide background patterns (but care!) • Colour schemes for background, title text, text & lines, fills, shadows, and 3 accent colours for bullet points etc. • Can add your own background • Colour scheme can be customised, added to, saved, but use carefully!

  9. Running an on-screen presentation • Need the run-time system (reader) on the computer or full package; OK on campus • or Pack and Go • Need a copy of the presentation file • If linking objects linked from other applications or web pages, the applications or pages need to be on the computer

  10. Slide presentation features • Transition effects between slides • many effects including dissolve &cover • Building effects • elements of slide added in sequence • use with caution • Effects can be for single or all slides

  11. Control during a presentation • Next slide - left mouse button, space, PgDn • Previous slide - PgUp • Go to a slide menu - right mouse button • End slide show - Esc • Help for options - F1 key • Ctrl-a for visible arrow, ctrl-h to hide • Ctrl-p for pen, or use menu • Long tailed mouse, laser, graphics pad

  12. Summary • Slides • Outline • Notes • Handouts • Masters • Design templates • Running an on-screen presentation

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