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Why Change?

Children & Families Services Transformation Programme Staff Brie fing on Phase Two Proposals 19 th Ma y 2014. Why Change?. National and local factors; Munro recommendations for child centred approach and continuous relationship with family

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Why Change?

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  1. Children & Families Services Transformation Programme Staff Briefing on Phase Two Proposals19thMay 2014

  2. Why Change? National and local factors; Munro recommendations for child centred approach and continuous relationship with family New legislation and statutory guidance; safeguarding, adoption & permanency, Children & Families Bill, Family Justice Bill Increased demand for our services Changes in the way we work – evidence based practice Poor performance in a number of key areas compared to statistical neighbours Spiraling costs resulting in a significant overspend

  3. Phased Programme of Changes 2013-2015 People Directorate Integration New vision and strategy for Children & Families Service New senior management and service structure Changes in the way we work – evidence based practice Enhanced integrated working Creation of new teams New Workforce Development Strategy New offices and refurbishment programme

  4. Our Vision “An Early Intervention City with a multi agency integrated service provision that works to ensure children's needs are met at the earliest stage. Where possible, and children's welfare is assured, these needs will be met within their family and community resources. ”

  5. What will it look like when we get there An ambitious education offer for all children Focussed intervention on narrowing the gap for vulnerable groups Multi Agency integrated services across the board MASH Front Door Early Help through focussed and dedicated teams Timely Looked after Children Services – right child, right time, right placement, only for as long as necessary Rigorous Quality Assurance practise that keeps us safe and on track New Professional Development programme with accredited modules

  6. Phase One Changes • Merged Children’s Safeguarding & Social Care and CYP Education and Inclusion services into one integrated Children and Families Service • Created 5 new service streams • Education and Early Years • MASH & Early Help • Specialist and Core Services (Court and Protection) • Looked After Children and Resources • Quality Assurance Business Unit

  7. Key Operational Changes (Phase One) • New multi-agency MASH and new Child Protection social work teams replacing Children First and Initial Assessment Teams • New multi-agency, integrated Early Help Teams; Pre-birth – 4yrs and 5-19yrs replacing the school facing Education Welfare Service and Prevention Social Work Teams, ARC, Community Teams and Families Matter

  8. Key Operational Changes (Phase One cont…) • New Integrated Family Assessment and Intervention Service bringing together the Specialist Assessment Service, Behaviour Resource Service and Contact Service • Safer, more appropriate managerial and supervision structures • Increased focus on learning and development • Quality Assurance framework across all services • Standardisation of roles and creation of a number of new roles including Quality Assurance Management and Advanced Practitioner roles

  9. Key Operational Changes (Phase One cont…) • Single Assessment replaced initial and core assessments • Simplified Assessment Model; 3 rather than 5 tiers; Universal, Targeted and Specialist and enhanced service provision across these areas • Reduced Timeframes for Court Cases with a 26 week target • Enhanced Step up and Step down support

  10. Rationale for Phase Two Changes Educational outcomes for our children steadily improving but performance relating to absenteeism and levels of fixed term exclusions low: Total absence from school – 5.9% (England 5.1%) giving the city a rank of 147/152 Total persistent absence - 7.6% (England 5.2%) giving the city a rank of 149/152 Fixed Term exclusions from school 7.6% (England 5.2%) giving the city a rank of 150/152

  11. Rationale for Phase Two Changes Higher levels of Looked after Children compared to peers and nationally; Southampton is 107 per 100,000 compared to 83 (SN) and 60 (England). Higher levels of first time offending and reoffending in our young people to our statistical neighbours (SN) Disproportionate demand for Social Care Services across the spectrum compared to our SN, in part, the causation of our high numbers of looked after children (498 in March 2014) Absence of suitable pace and grip in care planning once children are looked after, leading to drift, and children remaining looked after for longer than necessary

  12. Rationale for Phase Two Changes High usage of Independent Fostering Agency (IFA’s) placements placing huge pressure on budget Outcomes for our Looked After Childrenand Care Leavers are low compared to the national picture and their Economic Wellbeing and engagement requires improvement Our Care leavers are too often not in Education, Employment or Training Too few of our children access advocacy services or attend their Child Protection Conference or Looked after Children review

  13. Phase Two Proposals • Redistribution of resources and redesign to better quality LAC provision • Increased managerial capacity across our Protection and Court, Fostering and Adoption teams • Creation of a dedicated service for Care Leavers • Specialist fostering and adoption services and support to Children in Need and Looked After Children

  14. Phase Two Proposals Enhanced support for Early Years settings and schools Enhanced safeguarding and quality assurance across a range of areas including Fostering, Adoption and Early Years Allocation of resources to allow for achievable case loads Reduce LAC IFA placements increase local provision Strengthened Local Safeguarding Board’s

  15. Proposed Structure PAC Teams x 4

  16. TEAM MANAGER (G12) YOT PROPOSED STRUCTURE YOUTH OFFENDING TEAM EARLY HELP FAMILY ENGAGEMENT WORKERS ASSISTANT TEAM MANAGER (G10) ASSISTANT TEAM MANAGER (G10) 0.6 HPT BUSINESS SUPPORT MANAGER POLICE OFFICER 2 PROBATION OFFICERS BAIL OFFICER 0.5 MH NURSE 0.5 GENERAL NURSE SUBSTANCE MISUSE WORKER POLICE ADMINSTRATOR 1.6 SOCIAL WORKERS (G9) SOCIAL WORKER (G9) 0.5 YOUTH JUSTICE ADMINSTATOR (G5) 2 FEW (G8) STATUTORY CASE WORK 2 FEW (G8) COURT WORK REFERRAL ORDER COORDINATOR RESTORTIVE JUSTICE AREA COORD DIVERSION RESTORATIVE JUSTICE OFFICER DIVERSION PERSONAL ADVISOR (G8)

  17. Proposed Structure Adoption Team TEAM MANAGER (G12) ADOPTION ASSISTANT TEAM MANAGER (G10) 2 SOCIAL WORKERS (G9) ADVANCED PRACTITIONER (G10) 5 SOCIAL WORKERS (G9) FAMILY ENGAGEMENT WORKER (G8) ADOPTION SUPPORT

  18. Proposed Structure Fostering Team TEAM MANAGER (G12) FOSTERING 4 SOCIAL WORKERS (G9) ASSISTANT TEAM MANAGER (G10) SUPERVISION LEAD ADVANCED PRACTITIONER (G10) DUTY LEAD 6 SOCIAL WORKERS (G9) 2.5 FAMILY ENGAGEMENT WORKERS (G8)

  19. Proposed Structure Family & Friends Team TEAM MANAGER (G12) FAMILY & FRIENDS ASSISTANT TEAM MANAGER (G10) SAFEGUARDING LEAD 4 SOCIAL WORKERS (G9) PRIVATE FOSTERING SOCIAL WORKER (G9) 4.5 SOCIAL WORKERS (G9) NOTES: Proposal to move Private Fostering Social Worker to Early Help team

  20. Proposed Structure Recruitment & Assessment TEAM MANAGER (G12) RECRUITMENT & ASSESSMENT ASSISTANT TEAM MANAGER (G10) 3 SOCIAL WORKERS (G9) RECRUITMENT OFFICER (G9) 3 SOCIAL WORKERS (G9) (Sessional Workers) INFORMATION OFFICER (G6)

  21. Proposed Structure Quality Assurance (LAC) QA PERMANENCY MANAGER (ADOPTION ADVISOR) (G12) HOUSEHOLD REVIEW OFFICER (G10) Transferred in phase one from fostering team 0.72 FOSTERING PANEL ADVISOR (G10) FOSTERING TRAINING OFFICER (G8) QA PRACTICE EDUCATOR (G12)

  22. Proposed Structure Looked After Children Team TEAM MANAGER (G12) LOOKED AFTER CHILDREN ASSISTANT TEAM MANAGER (G10) 5 SOCIAL WORKERS (G9) FAMILY ENGAGEMENT WORKER (G8)

  23. Proposed Structure Care Leavers Team TEAM MANAGER (G12) 14+ CARE LEAVERS ASSISTANT TEAM MANAGER (G10) ASSISTANT TEAM MANAGER (G10) 3 SOCIAL WORKERS (G9) *3 PERSONAL ADVISORS (G8) 3 SOCIAL WORKERS (G9) *4 PERSONAL ADVISORS (G8) *DESIGNATED PERSONAL ADVISORS TO LEAD ON HOUSING, ETE OR HEALTH

  24. Proposed Structure Education & Early Years Service PRINCIPAL OFFICER EDUCATIONAL PSYCHOLOGY EARLY YEARS & CHILDCARE SCHOOL SUPPORT SERVICES 0-25 SEND SCHOOL IMPROVEMENT MUSIC SERVICE Statutory EP work Support for 0-25 service Support for CPD Traded services with schools External traded services Early Years Support Teachers Early Years Development Team CYP Information Service Startpoint – Northam & Sholing Capital Strategy Capital Team (pending separate reorganisation) School Place Planning School Meals (pending float out) ICT School Support Team Admissions SEN Team Portage Specialist Teacher Adviser Language Intervention Team Jigsaw EAL Support (traded) Health to be incl. Statutory School Improvement Governor Support Head Teacher Support Virtual School Support for Vulnerable Pupils (Closing the Gap) Music lessons (traded) Music Hub coordination Ensembles Situation subject to change from April 2016 when current Hub arrangements finish. (Recently changed from 2015)

  25. Proposed Structure Educational Psychology PRINCIPAL EDUCATIONAL PSYCHOLOGIST SENIOR EP SENIOR EP (IOW) SENIOR EP SPECIALIST EP & EPs SPECIALIST EP & EPs SPECIALIST EPs

  26. Proposed Structure School Support Services MANAGER SCHOOL SUPPORT SERVICES ICT STRATEGY MANAGER No changes proposed to staffing structure ADMISSIONS MANAGER Children Missing Education Officer moving to School Improvement, otherwise no changes to staffing structure. SCHOOL ORGANISATION & STRATEGY MANAGEMENT CITY CATERING MANAGER No changes proposed to staffing structure Service hoping to become social enterprise and float off EDUCATION CAPITAL TEAM No changes proposed as team likely to move into People Capital Team H&S Officer included here

  27. Proposed Structure School Improvement HEAD OF SCHOOL IMPROVEMENT GOVERNANCE & LEADERSHIP ADVISER PRIMARY ADVISER SECONDARY ADVISER INCLUSION ADVISER/ VIRTUAL HEAD TEACHER PUPIL SERVICES MANAGER

  28. Proposed Structure Early Years & Childcare MANAGER EARLY YEARS & CHILDCARE EARLY YEARS & CHILDCARE DEVEL’MENT TEAM EARLY YEARS ADVISORY TEACHERS CYP INFORMATION SERVICES STARTPOINT SHOLING STARTPOINT NORTHAM EARLY YEARS & CHILDCARE SUPPORT TEAM

  29. Proposed Structure CYP Information Service & EYC Support SENIOR INFORMATION ASSISTANT 0.5 FTE (G7) INFORMATION ASSISTANT 2.0 FTE (G6)

  30. Proposed Structure EY Advisory Teachers & EYCD HEAD EY ADVISORY TEACHER 1 FTE (STPC) EYCD CO-ORDINATOR 1.61 FTE (G9) EY ADVISORY TEACHERS 3 FTE (STPC) (3 OUT OF 6 PERMANENT POSTS TRANSFER TO 0-25 SEND SERVICE EYCD WORKER 4 FTE (G7) TEMPORARY EY ADVISORY TEACHER 0.8 FTE (ENDS MARCH 2015)

  31. Proposed Structure Start Point Sholing NURSERY LEADER 1 FTE (G10) DEPUTY NURSERY LEADER 1 FTE (G8) COOK 1 FTE (G6) NURSERY OFFICER 1 FTE (G7) NURSERY PRACTITIONER 7.81 FTE (G6) NURSERY ASSISTANT 2 FTE (G3) NURSERY ASSISTANT (TRAINING) 2.4 FTE (G1)

  32. Proposed Structure Start Point Northam NURSERY LEADER 1 FTE (G9) NURSERY OFFICER 0.92 FTE (G7) NURSERY PRACTITIONER 2 .56 FTE (G6) NURSERY ASSISTANT 1.54 FTE (G3)

  33. Proposed Structure Pupil Services PUPIL SERVICES MANAGER 1 FTE (G12) LEAD OFFICER – VULNERABLE PUPILS 1 FTE (G10) VIRTUAL SCHOOL TEAM TEACHER 0.8 FTE (STPC) ENGAGEMENT OFFICER 1FTE (G7) PUPIL SUPPORT OFFICER - 0.35 FTE (G7) OTHER POSTS TO BE FUNDED FROM PUPIL PREMIUM MEDIATION OFFICER 1 FTE (G7) EMOTIONAL WELLBEING DEVELOPMENT OFFICER 2 FTE (G7) CHILDREN MISSING EDUCATION OFFICER 1 FTE (G8)

  34. Proposed Structure Local Safeguarding BoardChildren & Adults DIRECTOR OF PEOPLE HEADS OF SERVICE ADULTS & CHILDREN PRINCIPAL OFFICER QUALITY ASSURANCE INDEPENDENT CHAIRS BOARD MANAGER (G12) 2 BOARD COORDINATORS (G8) CHILD SEXUAL EXPLOITATION COORDINATOR (G8) BOARD ASSISTANT (G6)

  35. Staff in Scope in Phase Two • Protection & Courts Teams • Youth Offending • Pathways for Settled LAC • Fostering & Adoption • School standards and improvement including Governor support • Admissions, Children Missing Education, Elective Home Education • Virtual School and Head Teacher Support • Support for Vulnerable Pupils

  36. Staff in scope in Phase Two • Local Safeguarding Board support • Early Years and Childcare (incl. CYPIS, EYAT & EYCD) • Start Point – Northam & Sholing • Educational Psychology • Capital Strategy & Capital Team • ICT School Support Team (no change) • Southampton Music Service (no change) • City Catering (pending float out)

  37. Staff NOT in scope in Phase Two • Teams reorganised in Phase One • Services that will form SEND 0-25 Service • SEN • Portage • Specialist Teacher Advisers • Language Intervention Team • Ethnic Minority Service • Jigsaw

  38. Phase Two Staff Changes • Some staff will only experience a change of line manager • Some staff will transfer to other directorates • Some staff will automatically slot into new roles • In teams where there are more people than posts available a selection process will be used • Staff on secondment will only be affected if their substantive post is in a phase two service • Vacant posts will be ring fenced and staff will have opportunity to apply for a move or promotion • TEA and Agency Workers with two years plus continuous service will be offered permanent employment

  39. Managing the Impact of Change • It is anticipated and hoped that there will be minimal compulsory redundancies • Individuals can express an interest in a voluntary solution but due to current business need there is no guarantee that requests will be accepted • Some staff may wish to be considered for an opportunity in the future phases and can do so through a ‘transfer window’ process being introduced as part of our new workforce development strategy • Workshops and learning sets to be run on new services, where appropriate • Phased transition to new teams • Programme of office moves for some teams

  40. Phase Two Consultation Process • All relevant documents uploaded to intranet 19 May 2014 • Staff to arrange One to One meetings with their team managers to discuss the proposed changes and employment options • Opportunity to feedback on proposals via manager or cs.feedback@southampton.gov.uk • Weekly briefings • Presentation of final proposal and new structures tbc July 2014 • Phase Two changes come into effect no later than 1 October, 2014

  41. Phase Two Timeline (May – Oct 2014) • 19th May formal 45 days consultation commences • 28th May – 4th July 1-1 meetings with line managers to discuss options • Attend update briefings date tbc • Consultation closes 11th July • Office moves to North Wing & Civic June – September 2014

  42. Phase Two: Next Steps • Read the proposal and feedback; ALL feedback welcome • Arrange 1-1 meetings with line managers to discuss options • Attend briefing sessions • Check intranet for updates • Office moves to North Wing & Civic June – September 2014

  43. Bright Future Stronger professional development and learning infrastructure Safer, more robust quality assured services and performance management Clearer, measurable outcomes Integrated service offering – the best in the region! More intensive, direct work with families Be the envy of our peers!

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