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Welcome to the Grant Writing Workshop

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  1. Welcome to the Grant Writing Workshop

  2. Agenda • Affiliate History • Community Profile • Review of RFA (Request for Application) • Tips for a successful grant • Submission guidelines • Application check list

  3. SUSAN G. KOMEN FOR THE CURE® • Nancy G. Brinker promised her dying sister, Susan G. Komen, she would do everything in her power to end breast cancer forever. • In 1982, that promise became Susan G. Komen for the Cure and launched the global breast cancer movement.

  4. Domestic Affiliate Network

  5. 2009: Estimated New Cancer Cases Women: Incidence (invasive) Mortality 192,370 40,170 Men: Incidence Mortality 1,910 440

  6. Ozark Affiliate Our service area includes the following counties: • Boone • Benton • Carroll • Crawford • Madison • Newton • Sebastian • Washington

  7. Breast Cancers in our Community County Incidence Rate (per 100K)* Mortality (cases)* Benton 102.31 19 Boone 102.33 5 Carroll 113.02 4 Crawford 105.89 7 Madison 118.12 2 Newton 110.86 1 Sebastian 106.96 14 Washington 92.78 18 *Females/100K rate. Data retrieved from 2007 Thomson Reuters Data

  8. Screening = $1,349,807 Treatment = $2,118,056 Education = $1,199,135 Research = $1,339,849 TOTAL = $6,006,847 Ozark Affiliate: How We Give Back

  9. Community Profile • What it is: • A comprehensive assessment Affiliates complete every two years in order to understand the state of breast cancer in their service areas • The purpose: • Reveals what gaps in service exist, barriers we are not overcoming • Sets the funding priorities for the Ozark Affiliate • PR/Marketing plan

  10. Community Profile • Ozark Affiliate Priorities: • Priority 1: Address the uninsured rates that exist in each of our counties and develop creative ways to promote breast self-awareness and the importance of screening • Priority 2: Address the poverty level issues that prevent individuals from being proactive in their breast health • Priority 3: Increase and expand the educational efforts in the Ozark Affiliate • Priority 4: Identify what unique access barriers exist in each county

  11. Request for Application (RFA) RFA Process • Attend grant writing workshop • Submit application to Affiliate postmarked BY NOVEMBER 20 • Internal Compliance. If contacted to revise application have revised and returned with 5 new copies within 3 business days • Review Panel begins meeting in January • Board of Directors approves grant slate in February • Applicants are contacted in February about funding status • Newly funded grantees are required to attend the Promise Circle Luncheon (formerly known as the Heart of the KOR Luncheon) in March • Grant period: April 1, 2010 – March 31, 2011

  12. RFA Funding priorities • Address the uninsured rates, finding resources (such as other grantees, BreastCare, etc.) with the goal of increased access to services • Poverty level issues that prohibits services from being obtained (refer to the County handout) • Increase educational efforts • Identify unique access barriers & find creative ways to overcome those barriers • Navigation & advocacy I WOULD ENCOURAGE YOU TO READ THE COMMUNITY PROFILE TO PROVIDE GREATER UNDERSTANDING OF WHAT OUR AFFILIATE IS LOOKING TO FUND IN YOUR COMMUNITY

  13. RFA Page 1: • Multiple facilities: • Definition: any entity operating under the same 501(c)3 number • If your organization has multiple facilities and you are applying for grants for two or more of these facilities the total maximum combined request is no greater than $175,000 • Note: each application will still have a maximum requested amount of $100,000 • Grants must be submitted from a Project Director at EACH of these facilities (meaning one person cannot submit a grant for ALL locations)

  14. RFA • Budgets must be maintained by EACH Project Director at EACH facility • Reports must be submitted from each facility • Grant dollars cannot be freely interchanged between each location (if you have patients that need services that you cannot provide but another location does, act as if this is a separate grantee and get approval for each service each time if needed) • Focus must be on meeting PATIENT’S need not the organization’s need

  15. RFA • Page 2: • Qualifications: 501(c)3 or government agency that resides within the Ozark Affiliate service area • Restrictions: • Specific to breast cancer • Indirect costs should be no greater than 10% • These must be THOROUGHLY explained in Budget Justification (don’t just list an item, give an explanation as to why it is necessary) • If indirect costs are currently funded through another source list said source

  16. RFA Page 2: • Equipment costs cannot exceed 30% of direct costs • Salaries can be requested but can only be requested for those that are directly related to this project, not ancillary staff unrelated to this project • If salaries are funded through another source and you are asking for salaries through this grant you must demonstrate additional salary support by submitting a third party contract of salary support • Patient services (mammograms, ultrasounds, etc.) must be budgeted at less than 130% of Medicare reimbursement costs (refer to Medicare services sheet) • Will NOT pay for non-essential services (promotional items)

  17. RFA • Mandatory Attendance Events • Grant writing workshop • Promise Circle Luncheon (if your program is funded) • Race for the Cure: set up a booth and form a Race team (if you are funded) • Review • Your application will go through an internal compliance before submitted to the Review Panel • If you are asked to revise any portion of your grant during compliance, you must submit 5 original copies again (don’t just send me the individual pages that were corrected)

  18. RFA • Contracts • If funded, a non-negotiable contract must be signed and returned to the Affiliate within 10 business days of receipt • Payment & Reporting • 1st payment: Grantee breakfast on April 1, 2010 • Quarterly reports: July 1, 2010; January 7, 2011 • 6 month report: October 1, 2010 (2nd installment) • Final report: May 16, 2011 • Funds awarded in this grant cycle can only be used for services rendered during grant year. All unused funds MUST be returned with Final Report • If you are a current grantee, submit your 2009 6 month report

  19. RFA • APPLICATIONS MUST BE SUBMITTED IN THE ORDER REQUESTED • Applications that are not submitted in the correct order will be returned

  20. Cover Page • Signature of approving institutional personnel is required. Project Director cannot sign this • Don’t forget to put the amount requested

  21. Abstract Your abstract is a brief statement of your “case” and a summary of your proposal. In 200 words or less describe: • Purpose of the program • Description of KEY activities • Evaluation methods • Likely impact of the program Not all Review Panelists will read your full grant but they will be apart of deciding the fate of your grant, therefore it is important that you give them a good snapshot of your program

  22. Project Summary • Describe your organization’s history and mission • Keep in mind that all of the Review Panelists may not be familiar with your program • Understanding of your organization will create the path for better understanding of what you are asking for in your program • State whether this is a new or ongoing project

  23. Need/Problem • How does YOUR program align with Komen’s funding priorities? • Clearly demonstrate what gap(s) in service exist in your community and how this can help the overall mission of Komen • Create a SPECIFIC EDUCATION Plan • A focus of our Affiliate will be to increase educational efforts • Refer to the County Chart to determine what needs exist in your community and find a creative way of meeting those needs

  24. Need/Problem • Constituency served • Describe WHO will be served • Describe HOW they will be served • Describe how they will benefit from your project • Give specific numbers of individuals that will be served

  25. Goals/Objectives • Goals: • Broad statements of what needs to be accomplished • “Increased awareness of the importance of breast exams” • Objective: • A measurable outcome(s) that leads to reaching the program goal(s) • “Provide BSE training classes targeting Latina women working at Tyson Processing Plants during their morning breaks once every quarter (3 classes in grant cycle).” • Outcome + Target + Conditions + Criterion = A well-written objective (what) (who) (when) (how much)

  26. Activities & Timetable • Question #1 • How will your goals be accomplished? • What do you need to do to ensure you have the desired outcome? • Explain HOW you will screen your clients for financial eligibility • Explain HOW clients will be screened for BreastCare

  27. Activities & Timetable • Question #2 • Provide a SPECIFIC marketing plan • Describe when activities and ultimately your goals will be accomplished • How will people learn about your program and the services that you offer?

  28. Evaluation Plan • Measure the IMPACT your goals and objectives are having on your selected priority area • Example, if you want to address the issue of access in Madison county how will you measure that your program is successfully overcoming a portion of that barrier? (Are you providing gas cards? Bringing the mobile unit to town more frequently? Other?)

  29. Organizational Experience • Describe the organization’s experience in serving the target population • Must demonstrate that your organization is qualified and has experience in working with this particular group • If there are other organizations working with you to accomplish these goals, list them • Why should your organization be the most qualified/best suited to carry out this program? Explain • What steps will your organization take to ensure that you are capable of addressing the needs of your target population?

  30. Sustainability • How will you sustain this program over the long term? • What other sources of revenue will you pursue? • Demonstrate that you are actively seeking other financial resources to help support this program

  31. Budget • Page limit has been increased this year to 4 pages • What we will fund: • Salaries & fringe benefits • Supplies (program & office) • Screening services • Indirect costs • Educational programs & supplies

  32. Budget • Budget items must be supported by your narrative • If the need for items and/or services are not mentioned in the narrative and it is only mentioned in the budget it is unlikely that that particular line item will be funded • Remember: the Review Panel doesn’t have the same intimate knowledge of your program like you do. • Write your budget in such a way that it can be easily understood

  33. Budget • Services • Specify the number of services that you are asking for (i.e. the number of mammograms, biopsies, MRI’s etc. that you are providing) BUT list the TOTAL cost of each line item • For example: think about the total cost of a biopsy—procedure itself, physician’s fee, pathology report • X number of biopsies * total cost of a biopsy = X $$$$ (the sum should include all of the fees in the cost of a biopsy)

  34. Budget Justification • This is a detailed explanation of WHY you are asking for the items in your budget • Provide a detaileddescription of why those services/items are programmatically necessary • Don’t just list that you need an item, explain why it is necessary to complete your goal(s) • Justification details need to follow the order of your budget

  35. Salaries • Sarah: • 20 hrs/wk x 12 month • $35,000 (base) x 0.5 (% effort) = $17,500 • $17,500 (Komen salary) x .25 (fringe) = $4375 • $17,500 + $4375 = $21,875 (salary + fringe) • Megan • 10 hrs/wk x 12 month • $50,000 (base) x 0.25 (% effort) = $12,500 • $12,500 x .25 (fringe) = $3,125 • $12,500 + $3,125 = $15,625

  36. Salaries • Translator/Clerk • 40 hrs/wk x 9 months (3/4 of year) • $25,000 (base) x .75 of year = $18,750 • $18,750 x .25 (fringe) = $4,688 • $18,750 + $4,688 = $23,438

  37. Biosketch Forms • Attach a Biosketch form for the Project Director AND any personnel listed in the budget and include: • Previous employment • Education/training • Experience • Honors/publications relevant to this program

  38. Non-Profit Status • Everyone MUST submit proof of your non-profit status • For those agencies that have multiple locations submit non-profit status with EACH application

  39. Financial Statements • IF applicant institution has been incorporated for less than 5 years you must provide fiscal year end statements for the past 3 years • If you HAVE been incorporated for 5 years or more DO NOT send financial statements

  40. Tips for a Successful Grant To give your grant the best chance for being funded, consider these tips: • Negotiate a lower price with your service provider - It is noticed and appreciated by the Review Panel when it is obvious that prices have been negotiated at a lower cost 2. Review your grant upon completion to determine if the following questions have been answered

  41. Tips for a Successful Grant • A. Impact • Will your program have a positive impact on your community disparities and breast cancer mortality? • Changes in behavior, attitude, knowledge, beliefs? • B. Feasibility • Are your goals realistic? Can they be completed within the grant year? • Is your budget appropriate? • C. Capacity • Does your program have experience in serving the proposed people group? • Is your PR/Marketing plan clear and easy to follow? • What in-kind resources are you utilizing?

  42. Tips for a Successful Grant • D. Collaboration • Does your program enhance collaborations among other agencies with similar goals….especially ones in your service area? • If you are one of several grants applying from a specific area, work with this applicant so that your services are not overlapping • E. Sustainability • What are you doing to ensure long term resources? • What resources do you need to make your program run? • Think of other avenues of supporting this program

  43. Tips for a Successful Grant • 3. Put your application in the CORRECT ORDER. • Follow directions REMEMBER: We want to see complete PROGRAMS not just a list of services to be checked off a list

  44. Submitting Your Application • Submit 5 hard copies AND 1 electronic copy • Send the hard copies to: • Ozark Affiliate of Susan G. Komen for the Cure • Attn: Megan Starkey • P.O.B. 9462 • Fayetteville, AR 72703 • Send the electronic copy to: • megan@komenozark.org

  45. Submitting Your Application • Your application • Bind your application by staples, paper clips or binder clips • DO NOT spiral bound • NO fax copies • POSTMARKED by November 20, 2009

  46. Checklist • Don’t forget to include your checklist with your application • Mark which workshop you went to • Should you be asked to make corrections during compliance, send this checklist again

  47. Important Dates Application deadline November 20 Award notification mid/late February Promise Circle Luncheon March (date TBA)

  48. Questions • During the writing process should you have any questions please contact: • Megan Starkey, Director of Mission Services • 479.750.7465 • megan@komenozark.org • Sarah Faitak, Grants Chair • 479.443.5308 • sfaitak@cox.net