Grant Writing Workshop

1. Grant Writing Workshop Cindy Brewer Grants Chair, Susan G. Komen for the Cure Siouxland Affiliate Janet Stone Affiliate Coordinator, Susan G. Komen for the Cure Siouxland Affiliate

2. Agenda • Introductions • Affiliate Background • Community Profile • Requests for Proposals • Small Grants • Grant writing Tutorial

3. Workshop Goals • Familiarize applicants with the vision, mission, and strategies of Susan G. Komen for the Cure® • Inform potential applicants about funding opportunities • Help applicants develop a successful application • Encourage networking with other breast health professionals

4. Vision • A World Without Breast Cancer • Promise • The Susan G. Komen for the Cure promise is to save lives and end breast cancer forever by empowering people, ensuring quality care for all and energizing science to find the cures.

5. Affiliate History • In 1999, Lesa McDermott, a local attorney, lost her mother to breast cancer and was discouraged by the lack of resources available to breast cancer patients in the Siouxland Area. At that time, she found the major cancer fundraising organizations in Siouxland were the Siouxland Regional Cancer Center (n/k/a the June E. Nylen Cancer Center) and the American Cancer Society. • Having knowledge of Susan G. Komen for the Cure, Lesa found Affiliates existing in Omaha, Nebraska as well as several eastern Iowa locations. She felt the need to pursue the formation of an affiliate for the Siouxland tri-state region and in 2001 a group of community women applied for Affiliate membership in 2001. In April, 2004, the formation of the Siouxland Affiliate of Susan G. Komen for the Cure was announced.

6. Fundraising and Awareness •  Since the inception of the Siouxland Affiliate of Susan G. Komen for the Cure, a number of fundraising and awareness events have been held including: • Race for the Cure • Pink in the Rink • Boxers and Bras • Blooms for the Cure • Pedals and Pancakes • Chocolate for the Sole • Fashion for the Cure • Tickled Pink •  Up to 75% of the net funds generated by these types of events stay within the Siouxland Area. To date approximately $800,000 in grants have been awarded locally. The remaining funds raised go to the Susan G. Komen for the Cure National Affiliate and go to support various research projects focused on breast cancer and breast health.

7. Report available online: http://www.komensiouxland.org/grants/funding-priorities Community Profile Assessment

8. The Assessment as a Tool • Gather information about community for the purpose of identifying gaps or needs in services • What has changed from last assessment? • Who is providing services? • What and where are services? • Who is not receiving services…and Why? • What impact has Komen achieved? • Where does Komen need to go next?

9. Team: Diversity and Experience • Education, 2 Hospitals, 1 rural hospital, Public Health, Komen, Health and Human Services, Community • Oncology Nurse, Marketing, Clinical Program Development, Psychology, Grant Writing, Public Health Planning, Radiology, Women’s Services, Breast Cancer Survivor

10. Demographics • Abnormally high breast cancer incidence in some counties • Low use of mammograms/related services in some areas • Everywhere: No insurance or inadequate insurance are barriers to receiving appropriate care • Cultural diversity • Increases the need for targeted strategies

11. Programs and Services • Assets: Wide range of breast-health related services in the 7 county service area • Access gap: Disenfranchised women could benefit greatly from awareness and access to mammogram assistance • Access gap: Women newly diagnosed could benefit from greater coordination and awareness of available resources

12. Affiliate Priorities • Partner with healthcare providers to emphasize importance of patient education regarding breast health. • Increase the number of women who are regularly screened per guidelines. • Invest in community-based breast health organizations that address cultural, language, and economic barriers for women seeking information on breast health services in the Affiliate service area. • Partner with Native American and Hispanic community leaders to increase awareness of and access to mammography services for women living in the Siouxland affiliate area.

13. Important Dates • Application Deadline: Community Grants November 16, 2012 12:00 noon • Small Grants Ongoing • Award Notification: Monday April 1, 2013 • Award Period: Community Grants April 1, 2013 – March 31, 2014 • Small Grants Ongoing throughout current fiscal year

14. Eligibility • Non-profit organization • All past and current Komen-funded grants and awards are up to date and in compliance with Komen requirements • Be located in or providing services in one or more of the following locations: • Woodbury County, Iowa • Plymouth County, Iowa • Sioux County, Iowa • Lyon County, Iowa • Union County, South Dakota • Dakota County, Nebraska • Thurston County, Nebraska

15. Restrictions • Project must be specific to breast health and/or breast cancer; e.g. if a project is a combined breast and cervical cancer project, funding may only be requested for the breast cancer portion. • Applicants must be a US nonprofit (federally tax-exempt) organization, e.g. nonprofit organizations, educational institutions, government agencies, and any ethnic groups are eligible. • Indirect costs, if applicable, should be no more than 15% of direct costs. • Equipment costs, if applicable, may not exceed 30% of direct costs and should be used exclusively on this project. • Salaries, if requested, are for personnel related to this project only and not the general work of employee.

16. Submission Process • Submit 8 copies • Required Information • Summary Information • Program Description • Budget • Supporting Documentation

17. Program Description • Background: Describe the organization’s history, mission, and goals. Describe current programs and recent accomplishments. • Statement of Need/Problem: Describe why the proposed project is needed. Describe the population to be served. Review comparable programs offered in this service area and explain how this program is unique. • Goals and Objectives: State the program goals and measureable objectives, including the number of people to be served. Explain how the goals and objectives address the selected priority area. Does your program compare to other programs offered in this service area? Does your program compare to other programs in this service area? How is your program unique? • Activities and Timeline: Describe the activities that will be conducted to accomplish the above goals and objectives. Provide a realistic, month-by-month timeline for implementing the program. Is this a new or ongoing activity of your hospital or organization?

18. Program Description • Collaboration: Describe the other organizations or entities, if any, participating in the Program. What are the long term strategies for funding of the Program after initial funding? • Evaluation Plan: Describe how you will measure that you are achieving the objectives and how you will assess the impact of the program on the priority area selected. Define success for your program and how it will be measured. Explain how you will make use of your Program’s results and how they will be disseminated. • Organizational Capacity: Describe the organization’s experience serving the target population. Describe the other organizations, if any, participating in the program. Explain why your organization is best-suited to carry out the program. • Sustainability: Explain how this program and its impact will be sustained long-term. What resources (financial, personnel, partnerships, etc.) will be needed to sustain this effort over time? How will those resources be secured? Applicants should demonstrate that other sources of funding will be sought and used to support this project.

19. Budget • Salaries and fringe benefits for staff working on the program. • Consultant fees • Clinical services or patient care costs • Meeting Costs • Supplies • Travel • Other direct program expenses • Indirect costs, not to exceed 15 percent of direct costs • Equipment costs, may not exceed 30% of direct costs

20. Funds may not be used for the following purposes: • Medical or scientific research (costs associated with program evaluation are allowed) • Media projects (film, radio, web sites, public service announcements, etc.) • Scholarships or fellowships • Construction or renovation of facilities • Political campaigns or lobbying • Endowments • Debt reduction

21. Supporting Documentation • Budget Justification • Most recent progress report • Attachments • Information regarding Key Personnel – for key personnel that are currently employed by the applicant, provide a resume or curriculum vitae. For new or vacant positions, provide job descriptions. • Proof of Non-profit Status – Please include a copy of your determination letter from the Internal Revenue Service. • No other materials will be accepted.

22. Selection Criteria • Impact • Feasibility • Capacity • Collaboration • Sustainability

23. Need Help? • Cindy Brewer • 712-577-2571 • cbrewer@acosta.com • Janet Stone • 712-277-1553 • jstone@komensiouxland.org

24. Deadline: To be announced August 2013

25. Aimed at providing funding up to $10,000 to support breast health education projects, conferences, and travel scholarships. Small Grants

26. Important Dates • Small Grant Applications are accepted throughout the year • NOTE: Requests for support of travel scholarships, conferences, or other events must be received at least ten weeks prior to the event.

27. Eligibility • Applicants must ensure that all past and current Komen-funded grants or awards are up-to-date and in compliance with Komen requirements. • Institutions must be located in or providing services to one or more of the following locations: • Woodbury County, Iowa • Plymouth County, Iowa • Sioux County, Iowa • Lyon County, Iowa • Union County, South Dakota • Dakota County, Nebraska • Thurston County, Nebraska

28. Eligibility • Project must be specific to breast health and/or breast cancer • The applicant must be a non-profit organization with federal tax exemption. Individuals may not receive grants. • Funding requests should not be for a project that would normally be eligible for funding through the yearly peer-reviewed Komen Grant process (i.e. the Community Grants Process). • Small Grant applicants are restricted to a maximum combined award of $10,000 per calendar year, per program for any type of Small Grant (Travel, Conference and/or Small Grant). Travel Grants are limited to two per year, per program.

29. Allowable Expenses • Educational materials • Meeting Costs • Supplies • Travel • Other direct program expenses • Equipment for educational purposes

30. Funds may not be used for: • Salaries and fringe benefits • Clinical services or patient care costs • Medical equipment • Medical or scientific research • Scholarships or fellowships • Indirect costs • Construction or renovation of facilities • Political campaigns or lobbying

31. Educational Grants • Purpose: To raise awareness of breast cancer and increase the capacity of effective breast health programs • Amount: Up to $10,000 • Recognition requirements: The Siouxland Affiliate of Susan G. Komen for the Cure® must be recognized in all materials.

32. Travel Scholarships • Purpose: To assist grantees, health care professionals and advocates to attend, participate in and/or present at meetings, conferences or symposia that would increase the community knowledge of breast cancer and facilitate the exchange of ideas and communication between the scientific and lay public. • Amount: Up to $2,000 for conferences. Travel scholarship recipients must submit original receipts and a final report in order to be reimbursed.

33. Conference Grants • Purpose: To partner with other organizations to support local scientific or educational conferences, with an emphasis on those that enhance the interaction between the advocate, healthcare and scientific communities. The content must focus on breast cancer or breast cancer must make up a significant part of the conference • Amount: Up to $10,000. • Recognition requirements: Conference organizers must provide complimentary registration for at least two (2) Affiliate representatives and an Affiliate display area where appropriate. In addition, the Siouxland of Susan G. Komen for the Cure must be recognized in all materials.

34. Developing a Proposal Writing an Abstract Developing Objectives Program Evaluation Budgeting Helpful Hints Grant writing Tutorial

35. Planning the Proposal • Read everything! • Consider the funding priorities carefully. • Discuss ideas with decision-makers in your organization. • Explore opportunities for collaboration. • Prepare proposal together.

36. Proposal Abstract • First impressions are important. • Brief statement of your “case” and a summary of your proposal. • Be concise! • Do not exceed 1200 characters (about 200 words).

37. Abstract • Purpose of the program • Description of key activities • Summary of evaluation methods • Likely impact of the program.

38. Writing Objectives • Specific • Tangible • Concrete • Measurable • Achievable within the grant period • Define success • Form basis for evaluation

39. Writing Objectives • If you have more than five objectives, consider breaking them up under two or three general goals. • Be realistic. • Who, What, By when, How much???

40. Process Evaluation • What happened • How it happened • How much • Where • To whom

41. Impact Evaluation • Changes in: • Behavior • Knowledge • Attitudes • Beliefs • Change among • Individuals • Providers • Organizations • Communities

42. Budget & Expenses • Projects become reality because the central idea is sold, not because the proposal is cheap! • Be realistic! Ask for what you need. • Justify expenses. Do your costs follow with narrative program description?

43. Helpful Hints • Read the RFP carefully — follow ALL directions. • Be innovative, realistic, specific. • Write clearly, use active rather than passive voice. • Avoid jargon or acronyms. • Allow plenty of time.

44. Good Luck! • Cindy Brewer • 712-577-2571 • cbrewer@acosta.com • Janet Stone • 712-277-1553 • jstone@komensiouxland.org