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Vendor Records Management Guide for Cataloging Excellence

Learn the best practices when working with vendors for cataloging materials, including how to assess record sources and ensure quality control. Understand the importance of authority control, record accuracy, and collaboration with vendors for effective cataloging.

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Vendor Records Management Guide for Cataloging Excellence

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  1. WORKING WITH VENDORS FOR CATALOGING OF MATERIALS • Diane Neverman • Peoria Public Library • Peoria, AZ

  2. VENDOR RECORDS • WHAT TO ASK on CATALOGING: • Background of catalogers and their assistants • Turn-over rate for catalogers and assistants

  3. VENDOR RECORDS • Where do they get their records • OCLC? • Library of Congress? • Vendor database? Where did they get their records? Is it a reliable source

  4. VENDOR RECORDS • What do they do to the record? • Remove any information? If so, what? Subject headings? Summaries? • Add any information? If so, what? Good additions are summaries, content notes, and reading/interest levels.

  5. VENDOR RECORDS • What are their policies on Authority Control? • Do they apply Authority Control to and correct any errors? For: • Subjects • Names • Series

  6. VENDOR RECORDS • Check other library’s catalogs to make sure you are getting the full record. Library of Congress OCLC First Search • Talk with other librarians who are outsourcing.

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