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CATALOGING

CATALOGING. CATALOGING. The preparation of bibliographic information for catalogue records. Cataloging consists of: 1. Descriptive cataloging 2. Subject cataloging 3. Classification cataloging. CATALOGING. Maintains bibliographic control of the library’s collection.

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CATALOGING

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  1. CATALOGING

  2. CATALOGING • The preparation of bibliographic information for catalogue records. • Cataloging consists of: 1. Descriptive cataloging 2. Subject cataloging 3. Classification cataloging.

  3. CATALOGING • Maintains bibliographic control of the library’s collection. • Staff produce records which describe items, allocate classification numbers and subject headings and record these details in the catalogs and sometimes authority files.

  4. BIBLIOGRAPHIC RECORD CALL NUMBER : Z711.K32 C 2003 (LCC) 025.52 (DDC) CLASSIFICATION TITLE & : Introduction to reference work. STATEMENT OF : William A.Katz RESPONSIBILITY EDITION : 5th edition PUBLICATION : McGraw-Hill, New York, c2003 PHYSICAL : 365pages, illustration, 24cm DESCRIPTION SERIES : McGraw-Hill series in library education DESCRIPTIVE NOTES : Includes bibliographical references and indexes CATALOGUING Contents: v.1.Basic information sources v.2 Reference services and reference processes. STANDARD NO. : ISBN 0-07-033537-0 (v.1) : RM89.90 ISBN 0-07-033538-0 (v.2) : RM90.00 BIBLIOGRAPHIC : Author: Katz, William A ACCESS POINT : Title: Introduction to Reference Work SUBJECT Series: Mc Graw Hill series….. CATALOGUING SUBJECT : Reference services (Libraries) CATALOGING DATA : Reference books - Bibliography.

  5. CATALOGING • Determine appropriate form for identifying authorship of works in the collection, describe the item as a physical item, assign subject access points. • Add a classification and author number to the physical items acquired that allows staff to group materials on the same topic together in storage units.

  6. CATALOG • Means a list or an enumeration [details, inventory]. • A systematic or methodical arrangement of items in alphabetical or other order. • A systematic listing of books and materials in a library with descriptive information about each other: author, title, edition, publisher, date, physical appearance, subject matter, special features, and location.

  7. Why Catalogs? 1. Items will be easily accessible to the library users. 2. Items should be organized so that users can find them quickly and easily. 3. It allows all items to be arranged in a systematic sequence that will assist the users to locate the materials right from the shelves. 4. Without cataloging, difficult to know what's in the library collection.

  8. Basic Functions of Cataloging Dept: 1. Cataloging and Classification - Determination of authorship - Description of the items - Assignment of subject headings - Classification number Purposes • Place together on the shelves materials on similar subject • Give each item a definite physical location that allows the library user to locate item easily.

  9. Basic Functions of Cataloging Dept: 2. Physical preparation of material for use - Labeling the call number - Book pocket, date due slip, date due card - Shellacking the label to prevent fading and smearing - Covering the book - Preparing the catalog cards - Shelf list

  10. Book Pocket Due Date Slip

  11. Book Label

  12. Basic Functions of cataloging Dept: 3. Maintain catalog records in the library 1. Filing cards 2. Replacing damage cards 3. Correcting cards if error are found 4. Removing cards for item discard or lost

  13. The Function of Catalog: 1. To enable a person to find a book when the following is known: • The author • The title • The subject 2. Show what the library has • By a given author • On a given subject • In a given kind of literature 3. Assist in the choice of a book • As to the edition (bibliographically) • As to its character (literary or topical) 4. Act as an inventory of the collection • Provide a record of what is owned (shelf list)

  14. CATALOG • Good cataloging & classification accomplish: • Do a better job as reference tools for materials in the library • Enable a library to link more effectively with partner in local, country, regional, state, and national bibliographic networks

  15. Arrangement of catalogs 1. A dictionary catalog 2. A divided catalog 3. Classed catalog 4. A union catalog

  16. Form of Catalog: 1. Books 2. Cards 3. COM (Computer Output Microform) 4. OPAC (Online Public Access Catalog)

  17. Catalog Card Book Catalog

  18. COM OPAC

  19. BOOK CATALOGS • Were popular until later part of 19th century. • Can be traced way back to medieval times [commonly dated from the fall of the Western Roman (or by some scholars, before that) in the 5th century to the beginning of the Early Modern Period in the 16th century]. • Easily duplicate and distribute. • Growth of new libraries and branches. • Could even be sold. • Could not be kept up to date except by printing new editions, could be costly.

  20. CARD CATALOGS • By the mid of 20th century, card catalogs was synonym for ‘library catalog’. • Ability to facilitate updating easily by interfiling new cards among the existing ones. • When older materials were withdrawn from the collection or deemed lost, the cards could be removed quickly. • Hard to duplicate and distribute them to multiple locations. • Information explosion greatly increased acquisition outstripped catalogers ability to deal with them. • Huge backlogs of uncataloged materials showed card catalogs were failing to function well.

  21. CARD CATALOG Call no Subject headings

  22. COM CATALOGS • Starts in the 1960s. • Produced on microfilm or microfiche and require reader to use them. • In some extent, produced like book catalogs. • Can be reproduced with new editions within 3 months. • Replaced rather quickly by online catalogs as most users find the readers hard to use and difficult to read.

  23. COM CATALOGS Advantages: 1. Cheaper to duplicate 2. Portable Disadvantages: 1. Need microform reader 2. Fragile

  24. MICROFISCE MICROFILM

  25. ONLINE CATALOG • 1960s using computers for library catalogs began to produce results. • By mid 1980s computerized catalogs began replacing the card files. • Offer far greater capacities for both longer records, filing, matching and retrieving records automatically.

  26. ONLINE CATALOG • Can retrieve directly from a computer database • Displayed instantly on screen • The newest and most sophisticated catalog format

  27. ONLINE CATALOG Advantage • Easily updated and easily provide cross references for authors and subjects • More access points and search capabilities Disadvantage • Equipment is expensive • Power failure will mean no access to the terminal. • Users may need formal training to use it.

  28. EXAMPLES OF ONLINE CATALOG: 1. OPAC (UiTM) 2. GEMILANG (UKM) 3. VTLS (UPM)

  29. Cataloguing work/process • Descriptive cataloging • Subject heading • Classification • Computerized cataloguing

  30. Precataloging Original cataloging Copy cataloging Descriptive cataloging Subject cataloging Subject Heading Classification Catalog maintenance Postcataloging CATALOGING WORKFLOW

  31. ORIGINAL CATALOGING 1. Done by professionally trained original catalogers who prepare bibliographic records when no cataloging “copy” has been found for the work in hand. 2. Follows rules stated in AACR2. Author main heading (21.1A2) Added entries (21.29, 21.30) Corporate bodies (21.1B, 24) Authorities files (22.3, 26.2A2) 3. Follows standard in LLC and LCSH or DDC and SLSH.

  32. Original cataloging means that cataloging on an item is done by extracting the information needed for the bibliographic record from the material itself, plus using some standard tools to establish other necessary information. • The cataloger must perform original cataloging when some materials for which matches cannot be found on computer databases. • This include local government publications, materials in specialized subject fields, publications from public sources and pamphlets.

  33. COPY CATALOGING • Copy cataloging refers to cataloging done using cataloging from an outside source. • Most copy cataloging is based on Library of Congress or member libraries’ copy available form bibliographic utilities such as OCLC, RLIN and WLN • The local library just need to search for the bibliographic record and adopt the existing cataloging information • Although some libraries adopt cataloging information for local use without change, other may make minor changes or modification to suit their local needs • It saves personnel, time, money and speedier service while maintaining high quality

  34. Search for a matching record by standard number, keyword or phrase • Locate a matching record (or a close match) in WorldCat • Edit the record, adding local information such as call or bar code numbers and local notes • Set your holdings • Export your records to your integrated library system • Print spine and pocket labels, if desired

  35. Match record found in the WorldCat

  36. CATALOGING IN PUBLICATION(CIP) 1. Initiated in 1971. 2. Most books now carry a partial bibliographic description (author, title, series statements, notes, subject and added entries). 3. Usually appears on the verso page. (Pls. refer to appendixes)

  37. Cataloging Tools 1. AACR2 (Anglo American Cataloging Rules, 2nd ed. A set of rules, published in 1978, a set of rule for descriptive cataloging developed by the Library Association (Great Britain) and the American Library Association. 2. Cutter Number A system of author number, devised by Charles A. Cutter, beginning with the first letter of the author’s name and followed by numbers. 3. LCC (Library of Congress Classification) A classification scheme developed by the Library of Congress, using numbers and letters.

  38. 4. LCSH (Library of Congress Subject Heading) The authoritative list of subject headings compiled and maintained by Library of Congress 5. DDC (Dewey Decimal Classification) A classification scheme devised by Melvil Dewey in 1873, using numbers to represent Subjects. 6. SLSH (Sears List Subject Headings) A controlled vocabulary of terms and phrases that is used mostly in small libraries to provide subject access. 7. Colon Classification 8. UDC (Universal Decimal Classification)

  39. CUTTER NUMBERS 1. The symbols, usually a combination of letters and numbers, used to distinguish items with the same classification number in order to maintain the alphabetical order (by author, title or other entry) of items on the shelves. 2. Sometime called author, book number or cutter tables. 3. First devised by Charles A. Cutter.

  40. 1. Records management by Terry D. Lundgren. HF 5736 L882. Records management/edited by Terry D. Lundgren.HF 5736 R22 Call Number Cutter Number Call Number Cutter Number

  41. INTERNATIONAL STANDARD BOOK NUMBERS (ISBN) 1. A distinctive and unique number assigned to a book, ISBNs are used internationally. 2. In US, R.R. Bowker Company is the agency for ISBN. 3. Unique numeric codes identifying each published item, including information on the publisher. 4. Unique international identification.

  42. 5. Provide a check on an item’s identity. 6. First introduced in 1967. 7. Used for ordering books and finding cataloging data.

  43. 8. Structures of ISBN - Consists of 10 digits (now 13) and can be quoted in computerized systems as a simple string of numbers, or can be divided into 4 parts by dashes or spaces. - The 4 parts are made up of: 1. Group identifier 2. Publisher prefix 3. Title identifier 4. Check digit

  44. Descriptive cataloguing • Need to use AACR2 • Important to have standard descriptive cataloguing to state the significant features of an item with the purpose of distinguishing it from other items & describing its scope, content & bibliographic relation to other items. • Function:- to describe the physical item, deciding on main entry & assigning additional entries or access point.

  45. SUBJECT HEADING • The purpose of subject heading (SH) is to show what a library has on a particular subject. • Commonly used SH are Library of Congress Subject Heading (LCSH) or Sears List Subject Heading (SLSH) • Subject is a topic discuss/content of the materials. It may be in one or more than a word to form a subject heading.

  46. SUBJECT HEADING (cont.) • Analysis of the subject (document analysis) involve a process of: • Check/read the content • Analysis of the title • Check/examine the abstract, intro./preface, synopsis, bibliographic content, etc. • In general, LCSH used in academic/large public libraries while SLSH used in small libraries.

  47. CLASSIFICATION • 2 purpose of classification • To help user to find a book whose call no. are known • To help user find all books of a kind together • LCC & DDC scheme are the commonly use classification scheme in library. • DDC divide knowledge into 10 main classes while LCC contain 21 main classes appeared in more than 30 schedules.

  48. Classification (cont.) • LCC notation contain of combination of alphabet & numeric • DDC notation are all being numeric.

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