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Cataloging Manual

Cataloging Manual. Erin Foley. What is descriptive Cataloging?. Descriptive Cataloging describes what the item is, not what it is about. Descriptive Cataloging provides access points for the item. Access points: Terms that can be used as a search key when locating an item.

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Cataloging Manual

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  1. Cataloging Manual Erin Foley

  2. What is descriptive Cataloging? • Descriptive Cataloging describes what the item is, not what it is about. • Descriptive Cataloging provides access points for the item. • Access points: Terms that can be used as a search key when locating an item.

  3. Information covered by descriptive cataloging: • ISBN (International Standard Book Number) • Title proper • The chief name of the item, including alternate titles. Does not include subtitles. • Other title information: • Subtitles. • Statement of responsibility: • The persons or corporate bodies responsible for the content of the item. • Publication information • Edition information • Series information • Physical description of the item • Number of pages, size, accompanying material.

  4. How is the information formatted?

  5. AACR2R is closely tied to ISBD. AACR2R provides the rules for how each area of ISBD should be formatted. • The ISBD is then used to create the MARC record.

  6. What does the ISBD format look like? • There are 8 areas of ISBD: • Title and statement of responsibility area • Edition area • Material specific area (not used when Cataloging books) • Publication, distribution, etc. area • Physical description area • Series area • Note area • Standard number and terms of availability area • The chief source for this information is the title page and title page verso.

  7. Outline of ISBD Title : other title information / Statement of responsibility. - Edition. - City of publication : Publisher, year of publication. Number of page : illustration information ; size measurements. Notes. ISBN • Remember! AACR2R needs to be consulted when formatting each area. Capitalization and punctuation are intentional and important.

  8. Example • Title Page • Title Page Verso

  9. How is each ISBD area formatted?

  10. Now…put all the areas together! • This is the completed ISBD: Simple gifts to stitch : 30 elegant and easy projects / Jocelyn Worrall ; photography by Alexandra Grablewski. - 1st ed. - New York : Potter Craft, 2007c. 128 p. : ill. (chiefly col.) ; 26 cm. Includes index. 9780307347565

  11. MARC Fields and Subfields • A MARC record has fields that are related to ISBD and fields for access points. • The first number in the MARC field is a 3-digit number called the tag. • Next to the tag, there are two places for a one-digit indicator. The indicators are unique to each field and are not used for every field. • The information is each field is divided into subfields, usually marked by lowercase letters. The subfields are preceded by a delimiter, usually $.

  12. How does ISBD relate to MARC?

  13. How are access points assigned? • Chapter 21 of AACR2R has the rules concerning access points. AACR2R needs to be consulted when determining and formatting access points. • There are two kinds of access points: • Main entry • Added entry • There are 4 things that can become access points for an item: • Names of persons who perform certain functions (authors, editors and compilers, translators, illustrators) • Names of corporate bodies • Titles • Names of series

  14. Main Entry • There can only be 1 main entry. • If an author can be determined, the author is always the main entry. • If the author is the main entry, MARC field 100 is used. • If an author cannot be determined, the title or corporate body responsible for the work becomes the main entry. • If the title is the main entry, the first indicator is entered as 0 in MARC field 245. • If a corporate body is the main entry, MARC field 110 is used. • Editors cannot be entered as a main entry.

  15. Added Entry • An added entry is information, other than the information in the main entry, that could be used as an access point. • If the title is an added entry, the first indicator is entered as 1 in MARC field 245. • If a corporate body is an added entry, use MARC field 710. • If the item is part of a series, create an added entry under MARC field 440 and 8XX.

  16. Authority File • After the main entry and added entries are determined, the authority file needs to be checked for a name authority record for how a name should be formatted for the entries. • Name authority record: A record that shows a personal, corporate, or geographic heading in its established form.

  17. What does a MARC record look like?

  18. What is subject Cataloging? • Subject Cataloging deals with what the book is about. • Subject Cataloging lists all material on the same subject under controlled terms. • Subject Cataloging also provides a call number for the item. • Call number: A notation that includes a classification number,item number, and other data, such as the date or volume number. • Classification number: The part of the call number that represents what the item is about. It is determined from a classification schedule. • Classification schedule: List of classification numbers. Examples: Dewey Decimal or Library of Congress. • Item number: The part of the call number that designates a specific item of work. This is specific to the classification schedule used. Also know as book number.

  19. What is the Dewey Decimal Classification? • The DDC (Dewey Decimal Classification) is first divided into 10 main classes based on academic disciplines. The 10 classes are then each divided into 10 divisions. The 10 divisions are then each divided into 10 sections, which are then subdivided as required. • The classification number moves from general to specific in a hierarchical manner. • The main classes are three-digits long. As the number moves from general to specific, the division is indicated by the addition of one new digit.

  20. 10 Main Classes of DDC 000 Computer science, knowledge, systems 100 Philosophy 200 Religion 300 Social sciences, sociology & anthropology 400 Language 500 Science 600 Technology 700 Arts & Recreation 800 Literature, rhetoric & criticism 900 History

  21. What does a Dewey Decimal classification number look like? • Simple Gifts to Stitch: 30 Elegant and Easy Projects is classified as 746 • 700 The arts Fine and decorative arts • 740 Drawing and decorative arts • 746 Textile arts

  22. What is the MARC field for DDC? • DDC information is entered into MARC field 082 or 09X. • Example:

  23. What is the Library of Congress Classification? • LCC (Library of Congress Classification) is divided into 21 main classes based on major academic areas.Each is assigned a letter or letters. • The main classes are then divided into subclasses that represent the disciplines of the main class. These are assigned another letter. • Each subclass is divided into divisions that represent components of the subclass. The divisions are assigned numbers.

  24. Main Classes of LCC A General Works B Philosophy. Psychology. Religion C Auxiliary Sciences of History D History: General and History of Europe, etc. E-F History: America G Geography. Maps. Anthropology. Recreation H Social Sciences J Political Science K Law L Education M Music and Books on Music N Fine Arts P Language and Literature Q Science R Medicine S Agriculture T Technology U-V Military Science. Naval Science Z Bibliography. Library Science. Information Resources

  25. What does a Library of Congress number look like? • Simple Gifts to Stitch: 30 Elegant and Easy Projects by Jocelyn Worrall in 2007 is classified as TT715 .W65 2007 Call number| Item Number • Call number: • T: Technology • TT: Handicrafts. Arts and Crafts • TT700: Sewing. Needlework • TT715: General special

  26. The item number is assigned using a Cutter table specific to LCC along with the year it was published. The Cutter table uses the author’s last name to assign a number. The first letter of the name is used, followed by a number for the next to letters, following the table. The item number is separated from the classification number by a period (.). • Cutter Table: (1) After initial vowels for the second letter: b d l-m n p r s-t u-y use number: 2 3 4 5 6 7 8 9 (2) After initial letter S for the second letter: a ch e h-i m-p t u w-z use number: 2 3 4 5 6 7 8 9 (3) After initial letters Qu for the second letter: a e i o r t y use number: 3 4 5 6 7 8 9 For initial letters Qa-Qt, use: 2-29 (4) After other initial consonants for the second letter: a e i o r u y use number: 3 4 5 6 7 8 9 (5) For expansion for the letter: a-d e-h i-l m-o p-s t-v w-z use number: 3 4 5 6 7 8 9 • Example: The item number for Jocelyn Worrall’s book is .W65 2007

  27. What is the MARC field for LCC? • LCC information is entered in MARC field 050. • Example:

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